STRICTLY CONFIDENTIAL
UNIVERSITY OF SALFORD
STUDENT DISCPLINARY PROCEDURE
NOTIFICATION OF SUSPECTED CASES OF STUDENT MISCONDUCT
Cases of suspected misconduct should be reported to the Dean of School/Director of Professional Support Service or nominee using this form as soon as the incident arises or any investigation into it has been completed. This form should be fully completed, including the name of the person completing each section and the relevant date, and be attached to the front of documentary evidence submitted.
Please bear in mind students must be given a minimum of 10 working days to attend a hearing and will be written to by the Secretary. Student Disciplinary Panels are held approximately every two to three months, and ad hoc hearings can take over a month to schedule.
For example letters to students please see
- The AskUS website provides further guidance for students on this procedure .
- Additional guidance for staff is available from the SES SharePoint site
- Students are advised to contact the Student Union Advice Centre who offer independent advice on this Procedure, they can be contacted on or 0161 351 5400.
When completing please consider whether personal information, particularly that relating to third parties needs to be included, or if names, contact details etc. can be left out, anonymised and/or redacted.
SECTION 1 INITIAL REPORT OF POSSIBLE CASE
To:(Dean /Director or nominee for dealing with cases of alleged misconduct; please copy to relevant School Operations Manager.)
From:
Date:
Student Name: / Student Number: @
School:
Programme: / Level:
Type of alleged misconduct section 3.1 & Appendix C of the Disciplinary Procedure .
Date of first report of incident(s):
Brief summary of the alleged misconduct.
Do not include any reference to previous cases of proven misconduct, where relevant these should be included in Section 4
Checklist
- Include details of advice given.
- Include clear notes in layman’s terms to explain the evidence currently available.
- append any reports of incidents (e.g. from security or police).
Completed by: / Date:
All boxes must be completed. All section must include the name of the person completing it and the date of completions.
PLEASE COMPLETE ALL BOXES:
SECTION 2 ACTION BY DEAN/DIRECTOR OR NOMINEE
To be completed by the School/Professional Support Service (in consultation with QEO). Take into account the seriousness and the extent of the alleged misconduct, and whether there is a direct interest for the University.
Type of alleged misconduct section 3.1 & Appendix C of the Disciplinary Procedure .Details of the alleged misconduct:
(Do not include any reference to previous cases of proven misconduct, where relevant these should be included in Section 4)
List other University schools/offices that have been involved e.g. Security, QEO, Student Life Directorate (give names of staff where known)
Involvement of external agencies e.g. police, courts (give contact names & details where known):
Is the case continuing to be subject to consideration by the police/courts: Yes/No
If yes has the University action been deferred (see section 3.2), give details:
Has the student been ‘suspended’ from University pending a hearing (section 3.3) Yes/No.
If yes give what are the grounds for suspending the student:
(‘Suspension’ pending a hearing is a coverall term, it may consist of actual suspension, but may be more limited, for example exclusion from a campus or specific building.)
Give details of extent of the suspension (e.g. all physical campus, IT provision) and have any specific arrangements been made:
Has a Preliminary interview been held: Yes/No
If yes provide date & append copy of any notes of the meeting:
Action taken by Dean /Director or nominee:
a) there is no case to answer (all documentation relating to the case must be destroyed).
b) following a preliminary interview the student was given an informal warning and no further action taken.
c) the matter was dealt with at a summary hearing (section 3.7).
d) the matter was referred to the Student Disciplinary Panel (complete SECTION 3).
Summary hearing - Date:
Full list of those present & their role:
Note of key matters discussed:
Was there a finding of misconduct: Yes/No
Sanction(s), if any, applied: (sections 3.7.3 and 3.9 a) to g))
Any further action: (Append notes and outcome letters.)
Dean of School/Director of Professional Support Service or nominee: / Date:
All boxes must be completed.
All section must include the name of the person completing it and the date of completions.
If the case is finalised at this point email a copy of the completed form and related documentation to .
PLEASE COMPLETE SECTION 3 & 4 BELOW
SECTION 3 REFERRAL TO STUDENT DISCIPLINARY PANEL
To be completed by the School/Professional Support Service (in consultation with QEO).
Please remember this information will form the basis of the case considered by the Student Disciplinary Panel. It is the responsibility of the referring school/professional support service to make the case, where insufficient or inappropriate evidence is provided a Panel may not be able to reach a decision that misconduct has occurred and the case will be dismissed.
For sample letters to students please see
Date of referral to Student Disciplinary Panel:Has the student been informed of the referral?: Yes/No
(Append copy of letter to student.)
Has the student received copies of all the documentation included in the referral? Yes/No
If no, please give details of what documentation has not been provided, including reasons for not providing:
Is the student currently suspended from the University?: Yes/No
If yes give details:
Are you aware of any police/court actions relating to the case? (confirm with QEO/SES): Yes/No
If yes, please provide details:
Dean of School/Director of Professional Support Service or nominee: / Date:
Please complete all boxes.
All section must include the name of the person completing it and the date of completions.
Enclose copies of all correspondence and supporting evidence relating to the Disciplinary Procedure. List of appended documents:
e.g.Initial report of incident
Notes of meetings with students
Letters/emails to student www.governance.salford.ac.uk/page/student_policies)
Copy of report from security, witness statements & correspondence with 3rd parties regarding the case
Notice to student referring the case to the Student Disciplinary Panel.
Please redact information in appended documentation where it contains personal details of third parties where this information is not pertinent to the case.
PLEASE COMPLETE SECTION 4 BELOW
PLEASE COMPLETE ALL BOXES:
SECTION 4: PREVIOUS CASES OF REPORTED MISCONDUCT
To be completed by the School/Professional Support Service (in consultation with QEO) separated by the Secretary and submitted to a Student Disciplinary Panel hearing only when a decision that misconduct has occurred has been reached, but prior to a decision on Sanctions.
Student Name: / Student Number: @School:
Programme: / Level:
Type of misconduct: / Date of previous Summary/SDP hearing:
Disciplinary Sanction applied:
Any other comments:
Dean of School/Director of Professional Support Service or nominee: / Date:
Please email a copy of the completed form to
Revised November 2018
A copy of this completed form will be made available to the student.