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Schadt Avenue Meeting Minutes
Submitted By: Heather Packenham
Date Of Meeting: January 19, 2009
Meeting Minutes: Heather Packenham
Approved - 1st Dan Delp. 2nd – Mark Bonshak
Treasurer’s Report: Jeff Herbine
Approved: 1st – Forrest Rohn 2nd – Jack Meyers
· Took balances from B-ball, S-ball and Fall Ball and rolled then over into our general fund and the balance is $9563.80.
· Went over income and expenses.
· CD is maturing in 3 days. Do we let it roll over or renew? John was not sure if CD’s were earmarked for anything special. We should research our options of what to do with it.
· Jeff will take a look at the paperwork from when they were originally purchased and see if it may have been documented. We might consider moving CD to a 6 month
· Motion by Jeff to move CD #4718040 to a money market so we can have access to money if necessary. 2nd by Mark B.
· Would like to take a look at the balance and determine then. In the past we always stayed at $15000. Las few years we haven’t had a second fundraiser so the balance has been slowly diminishing due to larger expenses in baseball and some unusual expenses. The concession stand also has not been as profitable.
· Motion to pay current bill . 1st by Dan D and 2nd by Mark B
Baseball: Dan Delp
· Registration Process:
1. Flyers are printed.
2. Need to be distributed. Heather to take to Gockley,Steckel,and Middle School.
3. Newsletter competed and sent out. Should be receiving it this week.
4. Website is updated.
5. Fees were raised by $5 per child . But we want to be sensitive to the economy and financial times.
6. Motion to raise fees by John K. Approved. 1st Jack M. 2nd Forrest R.
7. Make sure current coaches have background checks in place and make sure new coaches fill out the forms and return to us.
8. During registration they will also be looking for new volunteers for concession stand and recreation committee.
Softball: Scott B
Nothing to Report
Field Hockey: Martina S
Nothing to Report
Parkland League: Scott B
· No birth certificate necessary.
· Coaches Mtg on March 26th
· Changes on code of conduct. Parents need to sign off that all information is correct.
· League Dues are $150 per team
· Championship game – June 20th Hokey
· All- Star June 27th at Fullerton
· Mallory Bamboy – April 25th open to LVL and Parkland
· Parkland League season starts April 13th
CWL: Dave P
· Meeting on Jan 28th.
· Fullerton looking to host pre-season tournament. Non-competitive. Not sure of logistics. No tentative date yet. Mike asked if we would participate. John said we would participate.
LVL: Mark Bonshak
· New president is Mike Litzenberger
· Biggest issue is tournament teams and pitching rules. Can’t monitor pitching numbers when someone is involved with other competitive leagues.
· Rule books changed from PIAA to NHSA
· Next Meeting is Feb
· Website has bylaws posted on it.
· Last year we fielded teams to include Hokey. Hoping to expand on that. Open forum meeting being held on Jan 27th at Schadt Ave. Invited all coaches and officers etc. Please feel free to invite any persons who might have an interest. The agenda will include WHBC and CWL
· WHBC- looking to expand reps into other orgs. Have modest expectations on this year. Meeting about it is tonight at 9pm.
· Feb – Schadt ave approved our participation in WHBC want to allow for any open discussion and vote.
Events and Playground: Heather P
· Easter Egg Hunt scheduled for Sat April 4 at 1pm with rain date to be Sun April 5 at 1pm
Rentals: Martina S
Nothing to Report
Old Business
John asked if Dan has any updates on batting cages nets. Dan had nothing to report.
New Business:
· Need an audit committee to meet bi-laws as to check balances and reports for prior year.
Committee includes Dave P, John K, and Jeff H.
· Mike W. – Iron Lakes training sessions.
Got $ numbers based on 40 kids participating and it will come out to $21 per
Child for the clinics and it would be a self funded clinic.
· Randy Z asked f we considered try-outs indoors.
Good of the organization:
Nothing to Report
Adjourned:
1st – Mark B 2nd – Steve Dreisbach