Cory motioned to approve- Mike 2ndApproved as Corrected 2-9-2016
Scare Canyon Ranch Association
12th January 2016
City Club 264 25th Street
Ogden, Utah
Board meeting started at 6:00 pm.
Members Present: Paul Rochell- President, Presided
Joel Thomson, Cory Thomson, Mike Dean, Alysha Ross, Candace Baird, Gail Baird, Jay Gresham, Dariel Rochell/Secretary, Leesa Valdez/Treasurer.
Old Business:
Minutes skipped from Nov 10th and Dec 8th 2015.
- Mike recommended sharing with the association the real reason for re-writing the bylaws. It appears most are unaware of the reason behind the changes and feels that they would be more inclined to address it differently if they understood the why behind it. Leesa added that our attorney cautioned that most of the binding legal verbiage that has the teeth had been removed in the 2010 revision. Paul proposed to move the by-law discussion to the next meeting so the new members could get up to speed and the board could have more time to discuss it. It was agreed to send the most recent revision of the By-laws draft, the 2010 bylaws and 2012 AOI’s out to the board to review before beginning discussions. It was also noted that the county does not show the new AOI’s as recorded; they were voted in but not recorded. Paul stated he would follow up on it.
- Board discussed reason for honorary board member to grade roads. Paul stated he was appointed as honorary to be covered by the insurance.
- The role of water master was discussed. Concern about the necessary knowledge was raised. Paul and Mike stated that Chris was still willing to assist.
New Business:
- Paul opened the meeting with introductions. Paul welcomed the new members and thanked them for getting involved and joining the board. He added how he would like the board members to participate in adding items to the agenda and added his intent to get the information out to the board ahead of time to have a chance to prepare for the discussions in the meetings going forward.
- Bob reviewed the information about the keys.
- Appointment of vice president. Candace nominated Mike Dean Jay 2nd the nomination. Unanimous vote held by the board to appoint Mike Dean as Vice President.
- Jay asked about the rumors surrounding the recent election and vote. Paul explained the situation and referred to the current 2010 bylaws related to board member elections including recommendations from our attorney to resolve it.
- Jay requested that we try to improve on communication to get notice out for volunteer efforts and give members a better opportunity to become involved. The board agreed.
- Board members reviewed and discussed proposed calendar for meetings. Calendar dates for meetings and events has been agreed upon.
- Meeting place and time was discussed. Other options reviewed and will be discussed later. Board unanimously agreed to continue regular board meetings at the City Club and the general meetings to continue to be held at Marriott/Slaterville city offices.
- Treasurer and secretary salary was voted to remain the same for 2016
- 2016 Sticker color was voted to be Turquoise
- Current dues amount of $175 per year voted to remain the same with a $50 discount given to project volunteers (given the following year of the volunteer event)
- Per our current by laws all communication will still be mailed to owner on of record from the property listing provided by cache county.
- Leesa recommended moving our current bank accounts to another bank and consolidating them into one institution. Some other suggestions were made. (Jay motioned to combing accounts to one bank Alysha 2nd) The board voted 4 to 3 in favor of Leesa’s recommendation to go thru Wells Fargo for our bank accounts. Wells Fargo is where the account will be held. Leesa will take care of closing out the current accounts. We are currently short check signers and needed to have new members added to SCRA accounts. Current/new authorized signers are: Paul, Leesa, Dariel, (adding) Alysha, Cory, and Joel. Mike mentioned there was a water account fund set up and asked what happened to the account? Leesa said she would check it out. Going forward Paul would like to establish budgets and track expenses with the board. Also need to establish a debit card or some way to pay for our website domain.
- Board discussed agreement with Jay related to the shed on his property and the taxes due. Jay asked the board to hold off on the payment per the agreement until he works the taxable amount due out with the county.
- Project Plan – Paul asked the board to create a list of projects that need to be done during the year. Currently have on the list:
o Replace cable at the main gate
o West door on the shed
- Board Member Roles
o Grader Operator George Valdez
o Keys Mike Dean
o Events Candace Baird & Alysha Ross
o Hunting Joel Thomson
o Security Cory Thomson
o Buildings/Fence Jay Gresham
o Roads Candace Baird & Alysha Ross
o Web Admin/Communication Gail Baird
o Water Paul Rochell/Mike Dean
Cory motioned to adjourn and Joel 2nd.
Meeting adjourned at 7:42 pm.
Dariel Rochell/Secretary