San JoseCityCollege AssociatedStudentsGovernment MeetingAgenda
Wednesday,August 31 @ 2PM SC-204
1.0OrganizationalItems
In ordertoconductan efficientand timelymeeting,pleasemakesureallelectricalgadgetsare keptinsilentmodeor intheoffposition.
1.1Callto order 2:14pm
1.2PledgeofAllegiance
1.3IntroductionofAttendees/AttendanceSheetCirculation
1.4AdoptionofAgendaforAugust31, 2016.
1.4.1Deferrals
1.4.2Corrections
[Moved: Table 2.1, 6.1a, 6.3; table indefinitely 7.1 by Anderson
Seconded: Escamilla
Outcome: Passed]
2.0Approvalof Minutes
2.1 Minutesfor MeetingMay18, 2016
[tabled]
3.0PublicComments(3 minutes/person)
ThisistheportionofthemeetingreservedforpersonsdesiringtoaddresstheAssociatedStudent Councilon anymatterofconcernthatisnotstatedintheagenda.Thereshallbea timelimitof three(3) minutesperperson,and ten(10) minutesperitem.Thelawdoesnotpermitanyaction to betaken,nor extendeddiscussionofanyitemnoton theagendaexceptunderspecial circumstancesas deemedbytheChair.TheCouncilmaybrieflyrespondtostatementsor
questionsposed,butforfurtherinformation,pleasecontactoneoftheofficersduringtheirposted officehours.
[Speakers: Donovan - Yes on Measure X, Daniel – KJCC]
4.0 / FinancialReport [tabled]5.0 / UnfinishedBusiness
6.0 / NewBusiness
6.1 BillFA16-01ClubScholarships
Thisistodiscusstheclubscholarshipsrequirementsfor fall2016. (SabrynaRodriquez)10 minutes
[tabled indefinitely under agenda adoption] / DiscussionItem
6.1 BILLFA16-02Purchaseof EventCanopies / Info Item
Thisistodiscussthefunds requiredfor thepurchaseof twenty10’x10’canopiesnottoexceed
$2000.00 for theusageof thesecanopiesfor differentevents. (DavidSanchez)10 minutes
6.2 BILLFA16-03ClubDayInfo Item
Thisistodiscusstheapprovalof funds nottoexceed$850.00 andtodiscusstheevents. (IrianaLuna)15 minutes
6.3 BILLFA16-04Updateto ReprographicsProcessDiscussionItem
Thisistodiscussthenewprocedureon how torequestreprographicmaterials. (PaigeWest)5 min
[tabled indefinitely under agenda adoption]
6.4 BILLFA16-05ChangeinCosignersforAccountsInfo Item
Thisistodiscusstheremovalof Byron BrelandandMarieElaineBurns andtheadditionof
RolandMontemayorandMarilynMorikang. (PaigeWest)5mins
6.5 BILLFA16-06SACNAS ConferenceInfo Item
Thisistodiscussthefunds requiredfor theNationalSACNAS ConferenceinLongBeach, Californianottoexceed$4800.00.
(LeslyMartinez)5 mins
7.0ConsentCalendar
7.1 BILLFA16-04Fundsforwelcomeweek.Info Item
Thisistodiscussthereimbursementof funds for welcomeweeknottoexceed$150.00. (IrianaLuna)10 minutes
[tabled indefinitely under agenda adoption]
8.0Appointment/Committees
8.1AS CouncilOfficerAppointments/Resignations/Disciplinaryactions
Underthissection,Officerappointmentsshallbediscussedanddecidedby thecouncilat large;officerresignationsshallbeannounced,warningsshallbegiven,anddisciplinaryactions shallbetakenupon particularcase
[Moved: To install Anya Escamilla – Senate Chair of Committees and Shared Governance, Esperanza Samora – Secretary, Adrianna Ramirez – Senator of Club Affairs, by ???
Seconded: ???
Outcome: Passed]
8.2 CommitteeOpenings:
Committeeopeningsshallbeannouncedduringmeetingandappointmentsshallbediscussedand decidedby thecouncilatlarge.
8.3 StudentOrgChartering/SeedFunding
ClubChartersshallbeconsidered.
[Moved: To charter Japanese Club by ???,
Seconded: ???
Outcome: Passed
Moved: To approve Communications Club Seed Funding by ???
Seconded: ???
Outcome: Passed]
8.4 StudentOrgDisciplinaryactions
Clubsmayhavedisciplinaryactiontakenagainstthemfor notattendingtheA.S. meetings
9.0StudentTrusteeReport.
(3 minutesea.)
10.0AdvisorReport
(3 minutesea.)
11.0StudentOrgReports
(3 minutesea.)
12.0Officer’sReports
(3 minutesea.)
13.0CommitteeReports
(3 minutesea.)
14.0Didyou know?
(3 minutes)
15.0Adjourn
[Moved: Anderson
Seconded: Escamilla
Outcome: Approved 4:07pm]
BudgetforCanopies
Item / Price / Amount10x10 canopy / $100 / 20
Total / 2000
BudgetforClubDay
T
BudgetforSACNAS Conference
Expens / Total / AverageHotel / Oct12-16,2016 / $1,646 / $1,646
Room1 / Night1 / $179 / $179
Night2 / $179 / $179
Night3 / $179 / $179
Night4 / $179 / $179
Taxes / $87 / $87
Room2 / Night1 / $179 / $179
Night2 / $179 / $179
Night3 / $179 / $179
Night4 / $179 / $179
Taxes / $87 / $87
Parking / Day1 / $10 / $10
Day2 / $10 / $10
Day3 / $10 / $10
Day4 / $10 / $10
Confere / nceRegistration / $3,087 / $3,087
Student1 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
Student2 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
Student3 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
Student4 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
Student5 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
Student6 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
Student7 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
Student8 / Pre-Registratio / $375 / $375
ProcessingFee / $11 / $11
ExpenseTotal / $4,733 / $4,733
Hotel / $1,646 / $1,646
ConferenceReg / $3,087 / $3,087
Attendance 8/31/16
Official Incumbent / Present / Alternate Y/N / Alternate NameExecutive Officers
President / Iriana Luna / X
Vice President / Sabryna Rodriguez / X
Secretary / Esperanza Samora / X
Director of Finance / Paige West / X
Director of Activities / David Sanchez / X
Director of Public Relations and Communication / Douglas Anderson / X
Director of Legislative Affairs / Vacant
Director of Fundraising / Vacant
Student Trustee / Marcelo Lopez / X
Chief Justice / Vacant
Senators
Senator of Presidential Affairs / Vacant
Senate Chair of Committees and Shared Governance / Anya Escamilla / X
Senator of Club Affairs / Adrianna Ramirez / X
Senator of Financial Affairs / Vacant
Senator of Activities / Vacant
Senator of Communications and Publicity / Vacant
Senator of Legislative Affairs / Vacant
Student Organization Senators
Christian Club / X
Communications Club / X
Media Club / X
Mental Health Clients Association
MovimientoEstudiantil Chicanos De Aztlan (MECHA) / X
Nihon-Kai Japanese Club / X
Peer Led Team Learning (PLTL) / X
SJCC Law Society / X
SJCC Robotics and Automation Club / X
Society for Advancement of Chicanos and Native Americans in Science (SACNAS) / X
Student Resource Empowerment Network / X