USPS Board of Directors
San Diego, Calif. (IBWSS)
16 April 2008
Called to order at 1235
Attendees:
C/C Creighton Maynard, SN
V/C Frank Dvorak, SN
V/C Dave Hinders, SN
V/C Joe Mesenburg, SN
P/C/C Ernie Marshburn, SN
Actions items approved:
Ratification of electronic votes:
Upon motion to ratify the electronic votes on matters shown below made on the 16 April 2008, which was thereafter seconded, discussed and voted upon by the Board of Directors, United States Power Squadrons, each was approved and ratified.
1)The Finance Committee recommended purchasing a Certificate of Deposit with One World Bank. Approved 18 March 2008. (2008-BD-06)
2)The Finance Committee recommended purchasing a Certificate of Deposit with Excel National Bank. Approved 11 April 2008.(2008-BD-07)
3)The Board of Directors, United States Power Squadrons, authorizes the National Secretary, United States Power Squadrons, or his designee (s), to purchase, from time to time, certificates of deposit on behalf of the United States Power Squadrons, from such banking institutions, upon such terms, conditions and for such amounts, as such Officer may determined.
Further, the National Secretary, United States Power Squadrons, may designate the Headquarters Director, or such other non-accounting management person thereafter designated by the Headquarters Director, as authorized to execute instruments as may be necessary to accomplish purchases. Additionally, as may be deemed necessary or appropriate by the National Treasurer, United States Power Squadrons, such Officer shall monitor such activities as may be deemed appropriate and report annually such activities to the Board of Directors. Approved 12 April 2008. (2008-BD-08)
4)That the United States Power Squadrons’ undivided interest from the Shultz Cardoza Trust in five lots valued at $10,000 each and the landlocked lot valued at $1,000, be sold to Tim and Douglas Shultz, two of the eight beneficiaries. Further, if approved, that LawCom prepare documents or agreements as may be necessary to complete the transaction and that the Chief Commander be authorized to execute, on behalf of the United States Power Squadrons, such instruments as maybe necessary to complete such transaction. Approved 11 March 2008. (2008-BD-09)
5) That the USPS Board of Directors grant the USPS Educational Fund a license, at no charge, to use the USPS ship’s wheel logo in the design of its logo.Approved12 March 2008. (2008-BD-10)
Motions:
1)A motion that the 95th Anniversary logo design, similar to that of the 90th Anniversary with only date change, be approved as the logo for the 95th Anniversary of the United States Power Squadrons. (2008-BD-11)
2)A motion to authorizea second staff commander for the National Government and Partner Relations Committee, effective at the 2009 Annual Meeting. (2008-BD-12)
3)Thatthe Board of Directors, United States Power Squadrons, in accordance with its Bylaws, Section 19.8, and in accordance with North Carolina nonprofit provisions allowing Board of Directors to hold regular or special meeting in or out of the State and unless prohibited by their Corporate Bylaws, may permit any or all directors to participate in a regular or Special meeting by, or conduct the meeting through the use of any means of communications by which all directors participating may simultaneously hear each other during the meeting, further providing a director participating in a meeting by this means is deemed to be present in person at the meeting, moves to establish the following:
Therefore, when not meeting formally, the USPS Board of Directors may conduct business by electronic means provided a quorum of its members participates. When minutes are required, action taken electronically shall be recorded in the minutes of the next formal meeting of the board. When signatures are required, verifiable electronic signatures may be used. (2008-BD-13)
4)To present the USPS Life Saving Award to Michael L. Mann, AP, Arrowhead Power Squadron/13, based upon the following recommendation from the Recreational Boating Safety Committee:
According to the criteria of the USPS Safety Award Program this individual meets the requirements as a member of USPS and the event involved the preservation of life by resuscitating a person who had collapsed and was without a pulse. That individual may very well have died had Mike not been nearby when his wife called for help. Mike had recently taken a CPR/AED refresher course taught by P/R/C Alan Wentworth, SN, at the 2007 Governing Board Meeting in Norfolk. (2008-BD-14)
Discussions:
1)With a majority of board members present, the board directed V/C Joe Mesenburg, SN, to:
a) Attend a meeting with the agents of Travelers/St. Paul and the Chubb Group.
b) Determine if USPS presently has on-the-water coverage.
c) Determine if other parts of USPS coverage should be changed.
d) Report his findings to the board.
V/C John Alter, SN, was invited to attend the meeting.
2)In the interest of economy, the Chief authorized the Chief Commander, National Executive Officer and the National Administrative Officer to attend theRenoTri-District Conference in September 2008. Districts, committees or individuals will be responsible for the expensesof other officers who attend.
3)In the interest of economy, the Chief authorized the Chief Commander, National Executive Officer, the National Educational Officer and the Assistant National Educational Officer to attend the Five-District Conference in November 2008. Districts, committees or individuals will be responsible for the expensesof other officers who attend.
4)R/C Bill Husted, SN, chairman, Government and Partner Relations Committee, suggested that the committee take a more active role in lobbying on behalf of USPS and its members. V/C Dvorak will advise the chairman to use his best judgment and keep the board advised.
5)R/C Bill Husted, SN, suggested that the Government and Partner Relations Committee survey members to see what other activities USPS should take a position on. V/C Dvorak will advise the chairman to use his best judgment and report the committee’s findings to the board
6)Following discussion on the topic of distance learning, the board tookthe position that USPS should commit to establishing a robust program of advanced courses available to the public on the Internet (perhaps using existing USPS seminars) in the shortest time possible.
7)Discussed a proposal by R/C Bob Green, N, to invite Dallastelevision reporter Jeff Crilley to speakduring the Detroit Governing Board. The board agreed that Mr. Crilley should give his presentation during a Marketing and Public Relations Committee Meeting and that expenses will be charged to the Marketing and Public Relations Committee budget.
8)The board agreed that finding a home for squadron members is a major concern when a squadron dissolves. To ensure that these members are retained those who request a transfer to another squadron will be transferred immediately. All other members will become unattached members, allowing them time to find another squadron.
9)In the interest of streamlining communications, the board agreed that all direct communications with district commanders and district executive officers must be approved by the National Executive Officer.
10)The board agreed to direct Tom Kemp, Manager of Headquarters Marketing and Development Services,to develop a long-term comprehensive USPS Marketing Plan.
Adjourned 1637
Reconvened 17 April 2008
Called to order at 1225
Attendees:
C/C Creighton Maynard, SN
V/C Frank Dvorak, SN
V/C Dave Hinders, SN
V/C Joe Mesenburg, SN
V/C John Alter, SN
P/C/C Ernie Marshburn, SN
Guests:
R/C Bob Sweet, SN
Tom Kemp, Manager of Headquarters Marketing and Development Services
Actions items approved:
Ratification of electronic vote:
6)The Finance Committee moved that the Operating Committee approve the request from the Budget Committee and the National Treasurer touse $75,000 of Century Fund earnings in the 2009 Budget.Approved17 March 2008.(2008-BD-15)
Motions:
5) A motion subsequent to the Finance Committee’s determination that funds will be available approving the 2009 Budget as submitted by the Budget Committee and the National Treasurer.(2008-BD-16)
6)A motion to contribute 3.5 percent of eligible compensation to the USPS Tax Sheltered Annuity (403 (b)) for fiscal year ending 30 Nov. 2009 on behalf of USPS employees. Based upon year-end results from operations on 30 November 2009, the contribution percentage may be revisited by the Board of Directors. (2008-BD-17)
7)A motion to authorizea fourth staff commander for theMembership Committee, effective immediately. (2008-BD-18)
8)A motion to authorize a second staff commander for the National Marine Environment Committee, effective at the 2009 Annual Meeting. (2008-BD-19)
Discussions:
11)The board discussed headquarters anniversary billingand that non-participating squadrons may not be able to participate in new programs that rely on online payments. It was agreed that squadrons on traditional billing should be advised of the benefits of HQAB and encouraged to participate.
Adjourned at 1417