<Candidate’s Name>

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SAMPLE OFFER LETTER VISITING PROFESSOR POSITION

CNS Updated June 2015

<Date>

XXXXXXX

XXXXXXX

XXXXXXX

Dear<Candidate’s name>:

I am pleased to inform you that the Dean of the College of Natural Sciences has authorized me to offer the following faculty position in the Department of XXXat The University of Texas at Austin.

Title:Visiting Professor

Period of Appointment:9/1/xx– 1/15/xx

Percent Time:100%

Nine-month Academic Rate:$100,000

Total Stipend:$50,000

This commitment is for a temporary appointment for the above-stated period only. The salary figure represents the gross salary and is subject to deductions as required by State and Federal law and such other deductions as you may authorize.

For appointments involving a Visiting Faculty Agreement where home institution will pay salary, substitute the following for the above paragraph:

This commitment is for a temporary appointment for the above-stated period only. Under the terms of the Visiting Faculty Agreement (VFA) between the University and your home institution, for the period indicated above, you will remain an employee ofHome Institution>, <Home Institution> will be responsible for continuing your salary and fringe benefits and will be responsible for making all appropriate employee payroll deductions required by federal or state law or authorized by you.

This appointment is without tenure and is subject to confirmation by the Board of Regents of The University of Texas System. All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Austin.

Your teaching assignment will be <Number> section(s) of <Course Number and Course Title> and is subject to approval by the department chair. As a member of our teaching faculty, you will be expected to participate in the course-instructor evaluations.

Include paragraph below ONLY if this is a NEW, benefits eligible visiting faculty (receiving pay from UT):

The enclosures cover important information for new faculty members at The University of Texas at Austin, including fringe benefits associated with faculty appointments, and an overview of retirement and other benefits. You will be entitled to all employee benefits authorized by the state legislature. Full information on available University services and resources will be available at the New Employee Welcome and Orientation offered by Human Resources Services. You should attend this event as soon as possible upon your arrival, since new employees have 31 calendar days from their initial appointment date insert start date to enroll for insurance coverage.

This offer is contingent upon satisfactory completion of all pre-employment screening requirements. These include (1) completion of the form and provision of documentation required by the Federal Immigration Reform and Control Act to verify employment eligibility to work in the United States; (2) a background check for security sensitive positions, which include all faculty positions; and (3) satisfaction of a credentialing requirement that is a criterion for institutional accreditation. The first must be satisfied within three working days of the start date of your appointment and will be handled upon your arrival. To meet the last two requirements, please complete and return both the enclosed Background Check Request Form and the Official Transcript Authorization for New Faculty form to the department for handling. The enclosures contain additional information on these requirements.

We are enthusiastic about having you with us for <year/semester> and hope that the terms of this offer are satisfactory to you. If you have any questions regarding this offer you can contact me atChair’s Phone #>. Please indicate your acceptance of this appointment by signing the original of this letter and returning it to me. The copy should be retained for your records.

Sincerely,

Name

Department Chair

Enclosures:

Attachment B for 2-9991-PM - Information for New Non-Tenure Track Faculty Members

Official Transcript Authorization for New Faculty

cc: Executive Vice President and Provost, ad interim, Judith Langlois

Dean Linda A. Hicke, College of Natural Sciences

I accept this offer of appointment and attest that the credentials reflected in the curriculum vitae submitted with my application are correct:

Candidate’s nameDate