Sample Form for Proposals

Appendix 3

Sample form for Proposals

This sheet is a guideline to produce your Proposal.

1.  The Proposal should be produced according to this guideline.

2.  The sheet size should be A4.

3.  The Proposal should be sent by e-mail.

4.  Partial Proposal is not acceptable.

【Cover page sample】

Proposal for

“Needs Survey for Possible Commercial Application of New Vibrating Sensor with Optical Interferometry to Monitoring of Oil Fields”

Date: Oct.,DD, 2017

Representative name & signature：

Person in charge name & signature：

【Executive summary sample】

Executive Summary for

“Needs Survey for Possible Commercial Application of New Vibrating Sensor with Optical Interferometry to Monitoring of Oil Fields”

Work title / Needs Survey for Possible Commercial Application of New Vibrating Sensor with Optical Interferometry to Monitoring of Oil Fields
Summary of the
proposed work
Total estimated cost
Anticipated issue
Work schedule
Work organization & Persons in charge

【Proposal form sample】

1. Work Scope / Outline

{ Make description of your understandings of the work objectives, the work scope stipulated in RFP and Specification ( Do not copy them. The Contractors are requested to digest them and show the work outline. ). }

2. Proposed work and methodology

{ The proposed work should be described in this chapter. The methodology, procedures, description, etc should also be specifically described in detail. }
{ The work should be divided into small work items and describe them.}

3. Total estimated cost and cost breakdown

{ The cost should be summarized as following. }

（US$）

Account items / Breakdown
1. Direct personnel expense / ***US$/man･day x Man x Days ＝ *** US$
2. Direct Expense
(1) Travel Expense
(2) Data Acquisition Expense
(3) Reporting
(4) Others
3. General and Administrative Expenses
4. Subcontract
Total
Taxes
Grand Total

*Currency not limited to US$

4. Anticipated issue

Any anticipated issue, such as data collection, organization, duration, or cost control, should be described in this chapter.

5. Work plan and schedule

Describe the procedure and the man- power and budgets to be spent for each item. The schedule bar chart should be developed as follows. }

（US$）

Work Items / 2017/2018 / Total
Dec. / Jan. / Feb. / . / manpower / budget
1. < Work item 1 > /
1-1 Sub item
1-2 Sub item / /
2. < Work item 2 > /
3. < Work item 3 > /
Total

(Note): A work item budget and manpower should be put on right column alongside of each arrow. Taxes should be included into budget of each item.

6. Work organization

{ The work organization should be described in this chapter. Please describe it by organization chart.}
(1)  Administrative organization
(2)  Work organization
(3)  Related company, expert, or qualified person

7. Persons in charge

Name / Affiliation
Title
Experience
Competence

8. Company work experience of studies on the similar or related technologies

Describe the work record as similar to this study.
Show whether and what kind of network your company has with NOC /IOC. Demonstrate how the network would be effective.

9. Others

{ If you have any requirements, it should be described in this chapter. }

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