Sample Activities (In No Particular Order)

Administrative Assistantsought

UCML was established in 1993 and is the overarching national organisation representing the interests of modern languages, linguistics and cultural & area studies in higher education throughout the United Kingdom. Primarily a forum for collaboration and discussion nationally and internationally, it brings together Subject Associations, Schools and departments in the field. Its membership currently numbers 86, all institutional, representing a total of ca 4000 individual researchers.

All information: see

The UCML website is about to be moved to a new host, having been maintained at the University of Southampton for over 20 years. We seek an Assistant to provide administrative support to UCML Officers, primarily the Chair, Secretary and Treasurer; s/he will report in the first instance to the UCML Hon. Secretary, currently Prof Naomi Segal.

This role would suit a postgraduate student, ideally in the field/s of UCML. You must have excellent website skillse.g. able to upload documents, update and amend as necessary; fluent English, with good drafting skills; and the ability to respond quickly and efficiently. The post will begin as soon as possible, or by 1 January 2017. It will be paid in the form of an honorarium of £2000 per year, in two instalments: £1000 after 6 months; the other £1000 after 12 months.

SAMPLE ACTIVITIES (IN NO PARTICULAR ORDER):

activity / support for / ca days’ work
Advertising Calls for Nominations on website, as required; collecting in nomination forms / Hon Secretary / 2
Assisting Officers etc. in uploading content / All Officers / 2
Assisting with set-up & upkeep of UCML Schools database / Hon Secretary & Vice-chair Communications / 4
Assisting with the collection of subscriptions, chasing lapsed payments and maintaining accurate records of subscription payments received. / Hon Treasurer / 3
Attending meetings of the UCML Exec (twice a year ca April & October) and UCML Plenary meetings (twice a year in January & July) & taking notes / Hon Secretary / 4
In the case of Nominations elections, setting up google doc for outcomes / Vice-chair Communications / 3
Maintaining an accurate mailing-list of paid-up member institutions; identifying non-member institutions and lapsed memberships / Hon Treasurer / 2
Maintaining content of website, making minor changes and upgrades as required / Web manager / 5
Processing Expense claims / Hon Treasurer / 3
Receiving emails sent to and responding as necessary / Hon Secretary / 5

Administrative Assistant

application form

Send your application on the form below to Naomi Segal at by midnight on 30 November 2016

1. Your name………………………………………………………..

[first name] [SURNAME]

2. Your current university affiliation (if any)……………………………………………

3. Your email address………………………………………………………..

4. Your postal address………………………………………………………..

…………………………………………………………………………………………………………………..………..

5. Name & email address of supervisor or equivalent, for reference purposes

…………………………………………………………………………………………………………………..………..

Below please give your reasons for applying for this post and show how you

match the role requirements, including any relevant experience(max 500 words)

…………………………………………………………………………………………………………………..………..