SALEM COUNTY FAIR
Exhibitor’s Contract
August 9 – 12 , 2016
*Fair phone (days of Fair) 856-769-0414
*After July 20, space may be limited.
+ All ads and rental space costs must be paid PRIOR to set up.
+ Before setting up your display, you must check in at the Office.
BUSINESS NAME______
ADDRESS ______
______
PHONE ______FAX ______E-MAIL ______
TYPE OF EXHIBIT: (Check one and describe)
_____ “CASH AND CARRY” SALES(incl. crafts/food items)
I will be selling ______
_____ COMMERCIAL ______
_____ SOCIAL SERVICES______
_____ AGRICULTURE ______
_____ EDUCATIONAL ______
_____ FARM EQUIPMENT ______
_____ AUTOMOTIVE ______
NOTE:Previous year’s booth or table space will be held until July 20. Contracts must be returned by July 27.No spaces will be held after 1:00 PM Tuesday unless prior arrangements are made.Display spaces are to be manned from 3:00 –9:00 daily – Tuesday through Friday.
CHECK ONE:
_____ FOOD TRAILER or SELF CONTAINED UNIT – Contact D. Quirk for pricing
Indicate ______lineal feet required.
_____ BOOTH- $100.00 (Approximately 8 x 8 – under our cover)
Additional booths - $150.00 each (Limit of 3 in Commercial Building #1)
_____ TABLE SPACE – $50.00 (8’ oflineal feet x 5 feet)–under our cover - table NOT provided)
_____ OUTSIDE AREA - $100 up to 40 lineal feet – $150/each additional 40’ ( total ______ft required)
_____ I HAVE MY OWN TENT – I only need outside space for my tent (check one below)
___ 10 x 10 - $100.00 or ___ 10 x 20 - $250.00
_____ I will need a hook-upfor Air Conditioning($100 additional fee – submit with contract)
Yes __ No ___ Did you have an ad in the ad book? - If YES indicate date paid: Date pd______Amt _____
(If you have paid for an ad in the ad book, the price of your ad will be deducted from your exhibit fee.)
Signing indicates pg 2 has been read (Submit pg. 1 only) ______
RULES AND REGULATIONS (2/16)
1. The exhibitor hereby releases the Salem County Cooperative Fair Association, Inc. from any and all responsibility or liability for injury or damage to any of the above entries or exhibits and also releases and agrees to indemnify the Salem County Cooperative Fair Association, Inc. against any damage, claim, legal proceeding or judgment arising out of the transportation, entry or exhibition of the above listed entries or exhibits at said Fair and further agrees to hold the Salem County Cooperative Fair Association, Inc. harmless from loss of property or claim or suit for injury, damage or blame resulting from any personal injury sustained by the exhibitor, his agents, servants, employees, licensees, or guests by reason of any cause whatsoever.
2. Set up is (not before) Monday 5:00-9:00 P.M. or Tuesday 9:00 AM until noon. Check in for exhibit space location must take place by NOON Tuesday, unless prior arrangements are made. After1:00 your space may be re-assigned to another exhibitor. Machinery dealers – check with Fair personnel for yourset up times. No trucks, vans, etc. will be permitted into the exhibit area to unload after NOON on Tuesday. Exhibits may not beremoved before 9:00 PM Friday but must beremoved from the Fairgrounds no later than 10:00 AM on Saturday. Exhibitors whose displays are removed early will be assessed a $100 “Early Tear Down Fee” when they apply to the next fair. All exhibits are to be manned from 3:00 - 9:00 PM. Security will continue to be provided Friday night.
3. “Home prepared” foods: It is the responsibility of vendors who sell home prepared foods (foods prepared in a kitchen that has not been inspected by the Local Health Dept.) to contact the Salem County Dept. of Health (Lesa Grant - 856-935-7510 x 8448) to secure an “Unregulated Food Notice”.
4. Adequate lighting will be supplied by the Fair Assn. (You will need a ladder and cord!) Any additional or special electrical needs will need coordination and approval of a member of the Fair’s Ex. Committee.
5. Security protection around the clock is provided and all reasonable precautions are taken to protect the exhibitor’s property. Special items of value should be removed overnight. Booths not manned are the responsibility of the vendor. The Fair Assn. is not responsible for any items left after noon Saturday.
6. No gambling or selling of chances is permitted by Pilesgrove Township.
7. All buildings and the attached shed row booths are smoke free.
8. Tents: It is the exhibitor’s responsibility to see that their tent has a fireproof rating indicated.
9. Open flames: If used, exhibitor must return a liability contract with this contract.
10. Helium: If used, it is the responsibility of the exhibitor to return a liability policy with this contract.
11. Orders may be taken for products demonstrated and delivered at a later date.
Live animals cannot be sold.
12. Motorized vehicles: only vehicles operated by Fair personnel can be used on the grounds.
13. If “free with ad” exhibit space is reserved and not used, you will be billed the full exhibit fee.
14. Any special problems or changes to the above will be at the discretion of the Fair Officials.
The Exhibitor hereby agrees to comply with all Rules and Regulations set forth by the Salem Co. Fair Assn.
Please sign and return page 1 only, with your check (if applicable) to:
Dorothy Quirk, SecretaryPhone: 856-769-3494 – Fax – 856-769-2540
463 Auburn Road, Pilesgrove, NJ 08098E-mail: