SALARY CHECKS AND DEDUCTIONS (cont’d)FILE CODE: 4142

POLICYFILE CODE: 4142

Monitored

BOARD OF EDUCATION Mandated

CALIFON BOROUGH X Other Reasons

SALARY CHECKS AND DEDUCTIONS

The most substantial payment of public funds for the operation of the school district is that which is made to the employees of the Board for services rendered. This policy is promulgated to ensure that each person so compensated is validly employed by this district and that the compensation remitted fairly represents the services rendered.

Employment of all district personnel, regardless of the employment terms, must be approved by the Board of Education. Authorization to pay follows therefrom.

Each motion of the Board to employ or re-employ on a contractual basis shall include:

  1. The name of the individual
  2. The position title
  3. The salary to be paid over the term of the contract
  4. The period of employment
  5. The wage guide identification

Each motion of the Board to employ on a temporary (hourly or daily) basis shall include:

  1. The name of the individual
  2. The position title
  3. The rate of pay
  4. The number of hours or days this employee shall work on this assignment

The Board shall take note in its minutes of all actions with regard to resignation, retirement, death or discharge of all employees or the non-renewal of a teaching staff member. Such action shall include:

  1. The name of the employee
  2. The date upon which salary or wages will terminate

Sign-in and sign-out procedures are required on a daily basis in order to verify days and hours worked for payment purposes.

The payroll journal shall be certified by the School Business Administrator/Board Secretary and the Board President and approved by the Chief School Administrator twice monthly. One warrant for the net amount of the payroll and a second warrant for all payroll deductions together with district matching funds shall be deposited to special accounts for disbursement by the treasurer of school monies upon receipt of the certified payroll.

For the purpose of salary computation for employees who work a number of days per year different from the number of days normally required of an employee in the same category and for the purpose of computing sick leave conversion at retirement, the following definitions of per diem rate shall apply:

  1. The per diem rate for staff contracted for a specific number of days in a given contract year shall be the annual base salary divided by the number of days in the contracted work year.
  1. The per diem rate for ten (10) month employees shall be the annual base salary divided by two hundred (200).
  1. The per diem rate for twelve (12) month employees shall be the annual base salary divided by two hundred sixty (240).

Date Adopted: November 14, 2005

Date Revised:

Legal References:

N.J.S.A. 18A:19-9Compensation of teachers, etc., payrolls

N.J.S.A. 18A:30-6Prolonged absence beyond sick leave period

N.J.A.C. 13:44B-1Per diem payments

Key Words

Payroll, Salary Deductions, Per diem rate

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