5
RUSA LEARNING OPPORTUNITIES TASK FORCE
MEETING MINUTES FEBRUARY 1, 2015
NAME OF COMMITTEE MEETING: RUSA Learning Opportunities and Knowledge Coordination Task ForceDate: February 1, 2015
Note Taker: / Mary Popp
Attendees: / Beth German, Sarah Hammill, Mike Herman, Todd Hines, Carolyn Larson, Mary Parker, Jeannette Pierce, Jim Rettig, Mary Pagliero Popp
Guests: Diana Shonrock
Actions taken since last meeting / · The group held a discussion forum on February 1, 2015 to find out more about what members and member leaders want from RUSA.
· A flyer has been created about the survey to hand out to members at major RUSA Midwinter events. It was distributed at the Social, at the mentoring program, at the discussion forum, and at a small number of RUSA meetings. To prepare for the flyer a Tiny URL was created for the survey. That URL is: http://tinyurl.com/lrqsgpn
Agenda Topic 1 – Report and discussion about Discussion Forum held Feb. 1, 2015 from 1:00 – 2:30 pm Google Doc for additions: https://docs.google.com/document/d/1YOIrdDPbAWgFy9TFowEX4nm6o3acC-v74nGw7Wf8llc/edit?usp=sharing
Discussion / · The weather did us in. There were only four participants at the forum and another person sent email comments. As a result, we did not break up into small groups, but completed the discussion with the whole group.
· The four topic areas worked well. These provided a structure for the discussion.
· There was some surprise that the discussion actually lasted for 90 minutes, but it showed the value of in-depth conversation. Issues were raised that had not been considered by the task force to date.
Conclusions / · Beth has sent out a Google Doc with notes and is asking each participant to look at and add to the notes. She asked that each discussion leader include 2-3 bullet points to summarize the outcome in the person’s area by February 6.
· Everyone on the task force should take the time to review the document in the next week or so.
Action Items / Person Responsible / Deadline
All members present should review and add to the notes from the meeting (see URL above)
Discussion leaders should review the Google Document containing notes from the discussion and summarize the outcome in the discussion area.
All members should review the notes. / All members present
Shannon Jones, Beth German/Todd Hines, Jeannette Pierce, Mary Popp
All members / February 6, 2015
February 6, 2015
February 15, 2015
Agenda Topic 2: Online discussion forum
https://docs.google.com/document/d/1z8B4iblUtZQStrDW8WGtFvCkEhdVrpjBH5j-mAivxXY/edit?usp=sharing
Discussion / · The group agreed to do at least one online discussion forum.
· The forum will use the same 4 discussion areas as the Midwinter Forum. This will allow us to get comparable information from all sessions.
· Everyone who was a facilitator for the Midwinter Forum agreed to facilitate at the online forum.
Conclusions / · The meeting will be scheduled before the group’s March meeting.
· We will have a 60 minute meeting rather than a 90 minute meeting because we are more likely to get participation with the shorter time period.
· Mary Popp will set up a Doodle calendar for the meeting.
Action Items / Person Responsible / Deadline
Set up a Doodle calendar for a 60 minute online discussion to be held before mid-March. / Mary Popp / February 13, 2015
Agenda Topic 3: Member Survey
Discussion / · The survey now has a Tiny URL: http://tinyurl.com/lrqsgpn
· Flyers were distributed at the RUSA Social, the RUSA mentoring session, the discussion forum for the RUSA President’s Program, and other meetings.
· Beth checked and we have so far had fewer than 10 responses. Most people spent about 5 minutes on the survey.
· The group discussed whether to add the two large topics that came up in the Discussion Forum—management and STEM/sciences.
· We will not add information to the survey providing feedback on how much the respondent has already completed. Instead we will add this information to the cover note.
Conclusions / · We will add the two additional topics to the survey. These should not disrupt the results too much.
· Beth will “spice up” the cover note starting with the information on the Midwinter flyer. The cover note will also indicate that the survey will take 5-7 minutes to complete.
· We will send out the publicity for the survey between Feb. 9 and 13. The planned date to end the survey is March 1. A reminder will be sent on February 23. Some reminders will be sent—RUSA-L, section lists, and perhaps others 2 days before deadline if that seems warranted. We plan to be sure to send to RUSA Direct to appear on 2 Fridays.
· The survey will be sent out in the RUSA update, to RUSA-L and to the section listservs, and to RUSA Twitter and Facebook accounts. A request will be made to add it to the RUSA blog so that it shows up on the front page of the RUSA web site. We will also ask Marianne to send it to the Emerging Leaders and Spectrum lists. We will do this twice—now and on February 23.
· Beth will do a public post on ALA Connect.
· Survey announcements will be sent to the following general listservs (both the initial announcement and the Feb. 23 reminder:
o NMRT – we will ask Marianne to do so
o Web4Lib – Beth
o ILI-L – Mary Parker
o ILL-L – Mary Popp will ask Sherri Michaels and Tina Baich for help.
o LIBREF-L – Sarah
o COLLDEV-L – Mary Parker
o PUBLIB – Mary Popp will ask Joe Thompson for help.
o DIG-REF – Sarah
o LIBLICENSE – Mary Parker
o OFFCAMP – Sarah
· Mary Popp will post on the ALA Think Tank site on Facebook.
· The survey will be active for 2 weeks, with a review of numbers at the end of 10 days to see whether this schedule should be revised to last 3 weeks.
Action Items / Person Responsible / Deadline
Add the two additional topics – management training and STEM/science-- to the content section of the survey.
Revise the survey announcement to use in all publicity.
Survey announcements will be sent to the following general listservs (both the initial announcement and the Feb. 23 reminder
Post on the ALA Think Tank Facebook site
Survey announcement to RUSA-L and section lists.
Survey announcement to RUSA Blog (via Andrea)
Survey announcement to Facebook and Twitter.
Investigate whether RUSA Update deadlines will allow us to post an announcement there.
Public post on ALA Connect / Beth
Beth
NMRT – Mary Popp will ask Marianne to do so
Emerging Leaders and Spectrum lists—Mary Popp will ask Marianne to send these.
Web4Lib – Beth
ILI-L – Mary Parker
ILL-L – Mary Popp will ask Sherri Michaels and Tina Baich for help.
LIBREF-L – Sarah
COLLDEV-L – Mary Parker
PUBLIB – Mary Popp will ask Joe Thompson for help.
DIG-REF – Sarah
LIBLICENSE – Mary Parker
OFFCAMP – Sarah
Mary Popp
Mary Popp sends to Marianne
Mary Popp sends to Andrea
Beth sends to Leighann
Mary Popp
Beth / February 9
February 9
Between Feb. 9 and 13 and again for Feb. 23
Between Feb. 9 and 13 and again for Feb. 23
Between Feb. 9 and 13 and again for Feb. 23
Between Feb. 9 and 13 and again for Feb. 23
Between Feb. 9 and 13 and again for Feb. 23
February 9 (NOTE: completed; the issue will not go out till mid-March per Carol Schuetz)
Between Feb. 9 and 13 and again for Feb. 23
Agenda Topic 4: Assessment of Learning Activities outside of webinars and online courses
Discussion / · Sarah handed out her group’s draft assessment form for use for activities that are not paid webinars and online courses. She talked about the fact that it had been based on questions Jeannette had shared from the assessment form used by the Professional Development Committee.
· In answer to questions from task force members, she noted that sections did not do assessment of their free webinars. Diana Shonrock stated that the Just Ask Committee had evaluated both of their free webinars.
· Mary Popp noted that the form had been shared with the Professional Development Committee as well. Elizabeth Kline, current committee chair, has joined the task force as an ex officio member.
· The group discussed a desire to find out more about who paid for the participant’s attendance to other learning activities and to find out what participants might be willing to pay for continuing education. Jeannette stated that the fee-paid form included a question about who paid for attendance and about willingness to pay the fee for the activity. The group agreed that this information will be particularly important to add to assessment forms for free webinars.
Conclusions / · The group asked to see a copy of the current evaluation form for fee-paid courses and webinars. Jeannette will get this and post it to Connect.
· Sarah will develop a question for the Feb. 9 meeting asking something like “If this were fee-based, how much would you be willing to pay to participate?”
· Discussion will continue at the February 9 meeting.
Action Items / Person Responsible / Deadline
Draft a question for the assessment form for free learning activities about willingness to pay for participation in the activity.
Request a copy of the current evaluation form for fee-paid webinars and courses and post on Connect. / Sarah
Jeannette / February 9, 2015
February 13, 2015
Agenda Topic 5: Other issues for consideration and February 9 agenda
Discussion / · Some issues were not able to be completed in the Midwinter meeting. They will be added to the February 9 meeting agenda.
· These include:
o Brainstorming questions for interviews with section and committee chairs.
o Where do publications fit into our planning process? They are part of our charge.
o Review of the charge and of the current committee goals and objectives.
· There are also several items on our to-do list we cannot lose track of.
Conclusions / · The group will meet on Monday February 9 instead of February 16 (President’s Day). The meeting will be at 2:30-3:15 Central Time.
· The outstanding “big ticket” to-do items are repeated below.
Action Items / Person Responsible / Deadline
Convene Group 4 to meet with Beth to discuss how they can provide input about the needs of RUSA members for learning and publications.
Request extension to early September for report / Shannon Jones and Beth German
Shannon Jones and Mary Popp / March 1, 2015
May 15, 2015
NOTE: URL for the goals list is:
https://docs.google.com/spreadsheets/d/1zmf2uAyjfGsrSGmTCArTmE5Y2WCZ9hwwd8z8LBmymLg/edit?usp=sharing