Run PERDET As Many Times As Necessary Until Free of Errors

Overview:

Staff Demographic (CI) and Employment(CL)recordsare pulled directly from the USPS files when you begin a data collection from rpt pd “14K” via EMISr using the SIF Zone. The exception of that would be the “CJ” contractor Staff Employment, “CC” Contract Only Records or “CL” Summer Separation records. Not every district will have these. Once the records are created via the USPS Web app, the program USPEMX will create the necessary USPEMX_EMISr.SEQ file. The resulting file will be transferred into the data collector when the staff2emis program is run.

Coordinate data collection with payroll staff. Never begin collection if payroll is running CHKUPD.

Run PERDET as many times as necessary until free of “errors”

This program produces a report that allows for the checking of missing data elements.

Reset the USPSCON configuration data field so the EMIS rpt pd is set to K instead of N.

From the USPS menu – select USPS_CFG – then select USPSDAT and make revisions to USPCON.

1).USPS_CFG District Configuration and Setup

2). USPSDAT District Configuration

3). USPCON - Configuration Data Maintenance

CJ and CC records are created directly inUSPS Web. If there are CL records

those will be generated when USPEMX is ran for the district.

Contract Only Records - CC

Contract Only records, or CC records, allow for the reporting of staff contracted from a non‐EMIS reporting entity. Examples would include transportation, custodial or food services for contracts in effect during count week. For specific instructions or situations please refer to Chapter 3, section 3.6 of the FY14 EMIS manual.

Log into USPS Web – choose EMIS – then Contracts (cc) Click on Add

Contractor Staff Employment Records

Contractor Staff employment records, or CJ records, are required to be reported by each contracted district for each staff member that is providing services or teaching a course for a contracted school. For specific instructions or situations please refer to Chapter 3, section 3.5 of the FY14 EMIS manual.

Log into USPS Web – click on Employee – query that staff member in USPS by entering their last name and clicking on search. Click on the staff link to see the employee details expanded. Since a CJ record is considered an extension of the CK record you have to first have the staff member in the display area. After you have found your staff member, select the “EMIS” link and choose EMIS entry Screen. Choose Add New CJ Record.

Staff Summer Employment Separation Records

Staff Summer Employment Separation (CL) Records may be reported in the October (K) reporting period for any staff member who was employed in the district at the end of the prior school year but separated from all employment with the district as of the current school year. This is created by running the USPEMX program. It is not a direct entry in USPS Web. If a staff member works even a single day of the current school year in the district, the CL record may not be used to report separation.

***All 3 records, if applicable, will be created in one file when USPEMX is run. In order to move CC, CJ and CL records created in USPS Web to the data collector or EMIS_R you will need to run the USPEMS program. This program creates two files: USPEMX.SEQ and USPEMX_EMISR.SEQ. The USPEMX_EMISR.SEQ file contains the CC, CJ and CL records (if applicable). This is a file that will be processed by the EMISr programs. ***

Not every district will have these records.

To process the USPEMX program

Once you have created the file you can use the transfer program to FTP the necessary file to EMISr. This transfer needs to occur if you make any modifications to the CC, CJ or CL files.

From the USPS MENU select:

1). OECN USPS System

2).USPS_LCL Locally Defined USPS Menu

3). STAFF2EMIS Submit USPEMX file to EMISr for data collection

**Confirm your screen displays “command successful” and the process completed** after you process the following steps.

Log into the EMISR/data collector to see the transferred file.

1 Click on the Data Sources Tab 2 Click on Other Data Sources – under Data Sources 3 Under the Actions column‐click on the Manage 4 You should see the USPEMX_EMISR.seq file ready for processing

If you do not see the resulting file there – please enter a helpdesk ticket

13K110/4/2018