Rotary District 1220

Young Musician
2016-2017

Saturday March 18th 2017 at 6.30pm

The Samworth Church Academy
Sherwood Hall Road
Mansfield
Nottinghamshire
NG18 2DY

The guidelines and entry form for

District Final

CLOSING DATE FOR ENTRIES FOR DISTRICT COMPETITION

FEB 10th 2017

Please email entries with MP3 recording to

For information and assistance please contact Lis Rodgers on email address above.

The rules

  1. Objectives

This event aims to offer young people:

  • An experience of performing on a public stage.
  • To showcase their musical talent.
  • The positive feedback and assessment of performance by experienced adjudicators.
  • An opportunity for the winners to take part in the Regional RIBI Young Musician
  1. Competitors

The competition is open to young people entered by Rotary clubs,schools or colleges within the area covered by Rotary District 1220.

There are four categories:

  • Senior Classical vocal
  • Senior Classical instrumental
  • Senior Pop/jazz/Musical Theatre vocal and instrumental
  • Junior Classical/Jazz /Pop/Musical Theatre vocal or instrumental

Age Groups;Junior = up to 13, Senior = 14-18. The applicable age is as at 31st August 2017. No exceptions will be allowed.

Recommended minimum standard is grade 3 or eqivalent for Junior and grade 6 or equivalent for Senior

A winner will be chosen in each category.The best overall vocal and instrumental performers will be offered the opportunity to progress to Regional Young Musician

Note: the competition is for amateurs. For the purpose of this competition, an amateur is considered to be a person whose main source of income is not made from music performances, although they may receive occasional out-of-pocket expenses or prizes.

These rules apply to the District1220 event.

Entrants may only perform once in each category.

  1. Performance

The order in which each competitor performs will be notified on arrival and will be chosen in order to provide a varied and balanced programme. In unforeseen circumstances, the organisers reserve the right to make adjustments on the day if the need arises. All competitors are expected to be present for the whole event.

The organisers reserve the right to limit, cancel or subdivide any category.

  1. Entrants should perform a selection of music of their own choice, the title(s) of which must be stated on the entry form. Forms received without music titles will not be accepted.
  2. No entrant shall play more than one type of instrument in their performance (except where a soloist accompanies themselves) and total time must be a minimum of 4 minutes and a maximum of 6 minutes.This will be strictly enforced.
  3. Entrants may perform the same musical compositions as in previous rounds if they so desire.
  4. The quality of lyrics is important and vocal performers should select songs suitable for a family audience.
  5. Two copies of the selected works must be provided to the organiser for the Adjudicators on the day of the performance. Entrants failing to do so will be adjudicated but their marks will be penalised.
  6. Any alteration in the choice of a piece to be performed must be notified, in writing, to the steward on duty to comply with the requirements of the Performing Rights Society.
  7. Pre-recorded backing MP3 and CDs will be permitted.
  8. Entry will be by selection from competitors’ MP3 recordings submitted by the clubs. This is in order to ensure that the standard is suitable for the District event
  9. Competitors must submit their entry electronically by means of MP3 recording no later than the closing date. Successful entrants will be notified within 7 days of the closing date.

Accompanists
Performers may be accompanied by a single instrument in sympathy with the performance. An accompanist will be provided, however, performers may provide their own accompanist.If an accompanist is required this should be notified at the time of entry.

Performers requiring an accompanist will be required to submit an additional copy of their music with accompaniment as soon as they are notified that they will be performing in the event and no later than 3rd March. These competitors will be allowed a brief run through with the accompanist on arrival at the event.

Please note, only a piano will be provided by the organisers of the competition.

Microphones will be provided for the competition.

Photographs, tape video recordings may not be made by the audience during the performance.

4.Stages in the Competition

There will be two stages in the Young Musician Competition.

Clubselection

Local Rotary clubs may determine what method they wish to use to select entrants for the District competition. Clubs individually or jointly may consider running an event to select entrants. Individual Clubs may submit only one entrant in each category.

District competition

Nominees from the clubs or their competitions willbe assessed on their MP3 recordings by experienced musicians and up to 16 entrants selected to take part in the District event.

Please ensure all nominees’MP3 recordings and entry forms are emailedto the organiser of the District final as soon as possible but at the latest by10th February 2017.Late entries will not be considered.

5Uniformity of Procedure

TheDistrictfinalwill be run strictly in accordance with the organisation and rules described in this document which is based on the RIBI competition rules. In the interests of the participants, it is recommended that club stages of the competition be run along similar lines so that competitors do not find that they are disadvantaged by having to adapt, at short notice, to the District arrangements.

If a club has alternative arrangements at the earlier stages of the competitions, it is very important that its students and their teachers/instructors are made aware of the different rules that will be followed at thedistrictfinals.

6Adjudication

Qualified adjudicators will be selected and appointed by the organisers of the District competition. The adjudicators will judge each performance according to the musicality and technical ability of the contestants while also taking into account the choice of music and overall performance on the day.

It is important that, at every stage, the adjudication is seen to be impartial and fair. Conflicts of interest will be avoided and Rotarians will not be appointed as adjudicators.

After all the entrants have performed, the adjudicators will comment on their observationsbefore announcing the result.An adjudication sheet for each entrant will be available for collection after the event. The adjudicators will not discuss marks or how they have been allotted. The decision of the adjudicators is final. No correspondence or discussion will be entered into following the event.

Guidelines

7Participation

It is hoped that every club will participate in the annual event.

8Awards

At theDistrictfinal there will be a trophy and a prize for the winner of each category. All entrants will receive a certificate of participation.

9Transport, subsistence expenses and accommodation

A participating club must arrange, at its own cost, the transportation to and from the districtfinals, any overnight accommodation and subsistence costs for their entrants.

Clubs should carry out a risk assessment and relevant DBS checks if an entrant is to be transported by Rotarians.

District 1220 Young Musician Entry Form 2016 - 2017

Please read the relevant competition rules and guidelines before completing IN CAPITALS,including e-mail addresses. Send this form and MP3 recording by email to . By signing this form, you have read, understood and agreed to the competition rules.

Name of entrant
Date of birth / Age at 31/08/17
School/ College/ Organisation name
Full contact home address
Postcode
Mobile telephone number(of parent/carer/guardian) – For safeguarding reasons we will contact adult not child
Landlinetelephone number(of parent/carer/guardian)
Email address(of parent/carer/guardian)
Sponsored by the Rotary Club of
Contact Rotarian’s details (email and telephone)

The parent, guardian or carer of the above entrant has given permission for the named person to take part and be identified in the competition and for photographic/video records to be taken and used for Rotary District 1220 for publicity purposes in printed, electronic and online formats.

Print name
Entrant / Date / Signature
Print name
(Parent/Guardian/Carer, please delete) / Date / Signature

[For completion by Club )

Completed Form must be returned to: / No later than
This form can be used at all stages of the competition. Tick below to indicate the stage for this entry.
Club / District

Rotary District 1220 has adopted this statement of policy in working with children, the vulnerable and those with disability. The needs and rights of the child, the elderly, the vulnerable and those with disability take priority. It is the duty of every Rotarian to safeguard to the best of their ability, the welfare of and prevent the physical, sexual or emotional abuse and neglect of all children, the elderly, persons with disability or otherwise vulnerable persons with whom they come into contact during their Rotarian duties.

District 1220 YOUNG MUSICIAN 2016 -17

DETAILS OF PERFORMANCE

Name of entrant …………………………………………………………………..……………

Instrumental□

Vocal□

Classical□

Pop/jazz/musical□

Senior□

Junior□

Please tick as applicable

Accompanist required YES/NO

Please give details of the music to be played or performed;

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Rotary District 1220 has adopted this statement of policy in working with children, the vulnerable and those with disability. The needs and rights of the child, the elderly, the vulnerable and those with disability take priority. It is the duty of every Rotarian to safeguard to the best of their ability, the welfare of and prevent the physical, sexual or emotional abuse and neglect of all children, the elderly, persons with disability or otherwise vulnerable persons with whom they come into contact during their Rotarian duties.