Room Reservation Form – Batley Resource Centre

NAME OF ORGANISATION
CONTACT NAME
ADDRESS
EMAIL ADDRESS
TELEPHONE NUMBER
EXPLANATION OF EVENT
MEETING LEADER ON DAY
DATE OF MEETING
TIME OF MEETING / From / Until
**Reservation times must include setting up and clearing.
**Out of hours (9:30pm onwards) weekday surplus charge is £20.00 (+VAT)
**Weekend surplus charge is £20.00 (+VAT)
**Please note that for party bookings we require a £100 (refundable) deposit
No of Attendees / GF1 / GF2 / GF1
& GF2 / GF3 / SF5 / SF6 / FF5 / Back
Base
Room Setting Required (if different to default):
**Users are welcome to carefully move furniture.Please note original position & ensure replacement before leaving. If a caretaker is required to come in to set rooms there will be charge.
Equipment
Required / Flipchart / TV & Video / Projector / Screen / CD Player
NUMBER / TIME / Sandwich Platter / Deluxe Sandwich Platter / Finger Buffet
LUNCH
1STBREAK / Special Requirements (vegetarian, gluten free etc.)
**Please note there is an additional fee of £15.00 if outside/own catering is used
2ND BREAK
3RD BREAK
OTHER* please state
CUSTOMER SIGNATURE REQUIRED TO CONFIRM BOOKING / FOR OFFICE USE ONLY
Room cancellations must be made in writing at least 14 days in advance. Cancellations not meeting this requirement will be invoiced at 100% of normal charges. Confirmation of catering is required 7 days in advance; cancellation of catering can be made up to 72hrs prior to your booking. Less than 72hrs notice will be charged at full cost.
Date: ______Signed: ______/ Confirmation Sent: ......
Catering Form: ...………………
Food ordered: …………………
Init: ……………………………..

Yorkshire Children’s Centre, Batley Resource Centre, 90 Commercial Street, Batley, WF17 5DS

Tel: 01924 479082 Email: Web:

Batley Resource Centre Room Hire Charges

Room / Seating
For / Half Day
Rate £ / Full Day
Rate £ / Evening
Rate £
Ground Floor
GF1 / 6 / 15.00 / 30.00 / 15.00
GF2(Boardroom) / 10 / 20.00 / 40.00 / 20.00
GF1&GF2 COMBINED / 15 / 25.00 / 50.00 / 25.00
GF3 / 6 / 20.00 / 40.00 / 20.00
First Floor
FF5 / 3 / 15.00 / 25.00 / 15.00
Second Floor
SF5 (Boardroom) / 4 / 20.00 / 35.00 / 20.00
SF6 / 3 / 15.00 / 25.00 / 15.00
Basement
BM Back / 30 / 25.00 / 50.00 / 25.00
Equipment Hire
Screen (portable)
TV & Video/DVD
CD Player Equipment inclusive of room hire
Flip Chart & Pens Subject to availability
Projector £20 per session

OUTSIDE CATERING
If outside caterers are used, there is an additional £15.00 chargeCaterers must clear the room 15minutes before end of booking.

OUT OF HOURS / WEEKEND BOOKINGS SURPLUS CHARGE

Any bookings running after 9:30pm on a week day will incur an additional £20.00 charge (+VAT).

Any bookings running on a weekend will incur an additional £20.00 charge (+VAT)

JECT TO VAT

Batley Resource Centre Room Users Guide

Batley Resource Centre is run by Yorkshire Children’s Centre (part of National Children’s Centre), a small independent charity, and revenue raised from room letting helps to fund our charitable work.

We hope you enjoy meeting in these premises, and ask you to note the following points:-

SMOKING

There is no smoking in the building.

PARKING

There is no parking offered at Batley Resource Centre. There is a car park behind the Church near the bus station. Organisers are permitted to load and unload equipment at the front, but will then need to make necessary arrangements for parking.

FURNITURE/EQUIPMENT

Every effort is made to ensure you are provided with the furniture and equipment booked.

Users are welcome to carefully move furniture, noting the original position and ensuring replacement before leaving. There will be a caretaking charge of £25.00 for the resetting of each room.

All damages, stains or removal of items from the venue, will be chargeable.

Weekend charges may vary.

POSTERS

Please ensure that no blutak or tape is used on walls.

OUT OF HOURS / WEEKEND CHARGESSaturday and Sunday bookings will incur an extra charge of £20.00 on top of room hire

Bookings running past 9:30pm on a week day will incur an additional £20.00 charge on top of room hire

CANCELLATIONS
Room cancellations must be made in writing at least 14 days in advance. Cancellations not meeting this requirement will be invoiced at 100% of normal charges. Confirmation of catering is required 7 days in advance; cancellation of catering can be made up to 72hrs prior to your booking. Less than 72hrs notice will be charged at full cost.

PERSONAL POSSESIONS

Please inform your group that personal possessions and equipment are left on the premises at their own risk. Clothing, bags and other items should not be left unattended.

FIRE AND FIRST AID PROCEDURES

Please read this information and inform your group of the action required before sessions commence.

Fire Procedures

For your safety we ask that each group leader keeps a list of members attending the course and reads the fires and first aid procedures.If you have any members of your group who would require assistance (particularly down the stairs) in the event of an emergency, you must notify us BEFORE your booking commences.

In case of a fire, it is important that reception staff have details of the number in your group and the name of the contact person.

On hearing the fire alarm you must leave the building by the nearest exit and gather in the car park at the back of the building, or near Halifax bank at the front with your contact person, to enable our fire officer to check numbers.

On seeing a fire you must set off the fire alarm and leave the building. The fire service is called by the Reception staff or fire officer.

First Aid Procedures

If you need a first aider please inform Reception staff.

If you have an accident in this building you must fill in the accident book in Reception.

If you think there is a fire, call the Fire Service, then inform the caretaker of the problem on 07599 002113. If the Fire Alarm has been accidentally set off you should again ring the caretaker.If you have any problems our Caretaker will be about in the building & he will take charge.

Yorkshire Children’s Centre, Batley Resource Centre, 90 Commercial Street, Batley, WF17 5DS

Tel: 01924 479082 Email: Web:

Room Hire Feedback

Name:

Organisation:

Date room(s) used:

Room(s) used:

Presentation of room (general appearance, tidiness, cleanliness):
Setting of room (style, use of space):
Availability & quality of equipment (flipchart, laptop, projector etc):
Service provided (By room bookings co-ordinator & reception)
Catering (quality, choice, service)
Other comments:

Thank you for taking the time to give us your feedback

Equality Information (optional)

Please indicate your ethnic origin

Black or Black British Caribbean / Mixed – White and Black Caribbean
Black or Black British African / Mixed – White and Black African
Other Black Background / Mixed White and Asian
Asian or Asian British Indian / Other Mixed background
Asian or Asian British Pakistani / Other Ethnic background
Asian or Asian British Bangladeshi / White – British
Chinese or other Ethnic Background - Chinese / White - Irish
Other Asian Background / Other White Background

Thank you for your co-operation in providing this information.

This information will be held only for statistical use by

Yorkshire Children’s Centre

Updated: Sept 2016 – Please check all prices on booking