Roll Call: Pastor Sue Thaine, Moderator; Elders Tamara Kaniecki (2015); Daphne Bruce (2016);

Minutes of the Regular Meeting of the Session of Penfield Presbyterian Church

Tuesday, June 16, 2015 Church Front Lawn

Roll Call: Rev.Susan Thaine, Moderator; Elders Tamara Kaniecki (2015); Mindy Shaffer (2016); John Bacon (2017);Sabrina Renner (2017);Daphne Bruce (2016)

Attendees: Doug Fox, Clerk of Session

Guests: Victor Ritze, Church Treasurer

Excused: Melanie Easter (2015)

Absent: Suzanne Feather (2017)

Opening Prayer: The meeting was opened at 6:50 PM with worship and prayer led by Rev. Susan Thaine, including communionon the front lawn. Those present also shared joys and concerns.

Omnibus Motion:

It was moved and seconded that the following be considered as an omnibus motion:

Declare Quorum
Approval of Session Meeting Minutes of 5/26/15
Approval of Agenda
Receive Reports from
Deacon's Communion Report for June 7, 2015
PPELC FYI Report
Deacon's minutes - June 9, 2015
Pastor's reports for March and April, 2015

With opportunity for items to be lifted out for discussion and none were, Session VOTED to approve the Omnibus motion.

NOTES ON FINANCIAL STATEMENTS – May 2015

CHURCH INCOME:

Pledge receipts for year-to-date totaled $71,404 and are under budget by ($851). PPELC has contributed $12,840 for its share of property-related expenses Total church income was $95,398 and is under budget by ($582).

CHURCH EXPENSES:

Church expenses totaled YTD $96,156 and were favorable to budget by $10,482. Property expenses continue to be lower than budgeted by $6,631. The Utility expenses are under budget by $3,199. We also are under budget on interior and exterior repairs.

CHURCH SUMMARY:

The Church Operating Fund (General Fund) recorded a net loss YTD of ($758). This was favorable to the budgeted lossof ($10,658) by $9,900.

BUILDING FUND:

The Dedicated Cash-Building Fund has a balance of $4,795.

EARLY LEARNINGCENTER:

The EarlyLearningCenter realized a net profit YTD of $31,217 as total income of $214,782 exceeded total expenses of $183,565.

BALANCE SHEET—Balances as of 05/31/15:

Retained Earnings $76,133

Net Income (Loss) 31,766

Ministry Focus of the Month: Church Treasurer

The following topics were discussed:

Session would like to have monthly financial statements reflect how much of each budget line remains, on a percentage basis.
On a positive note, we are tracking well on pledges received
There was some confusion regarding the budget lines for Choir Director and Church Organist. Victor will look into that issue.
The various aspects of the church's Mission commitment were discussed.

Other Business:

The Early Learning Center (ELC) has provided Session with two quotes on new carpet for the Big Room, a.k.a. Multi-purpose Room. The ELC Board has proposed a 75%/25% split between the ELC and the church. This will result in the church needing to come up with approximately $2,150 for its share of the cost of installation. Session Elders discussed options on where the money will come from to make this happen. No decision on a funding source was made. It was suggested that the flooring vendor who has a low bid for the Sanctuary hallway resurfacing be given an opportunity to provide a quote with the hopes of a better price as a package deal for two projects.

Session Elders discussed ideas for fundraising for our Mission commitment, included in the 2015 budget. Some ideas included the selling of gift cards around the holidays, a food truck & art show combination and a trunk sale (selling household items from the trunk of your car). No specific decision was made, but Session Elders were asked to formalize ideas for discussion at the July 21, 2015 Session meeting.

Baptism:

A baptism of Parker Waasdorp took place on Sunday, June 14, 2015 in the Sanctuary of Penfield Presbyterian Church. Parker is the son of Phillip and Amber Waasdorp. The baptism was officiated by Rev. Susan Thaine and Rev. Ann Waasdorp, Parker's grandmother.

Action Items:

Elder John Bacon introduced the Property Committee's proposed action items regarding resurfacing the floor in the hallway behind the Sanctuary, which is deteriorating and sealing & striping all the church's parking lots. A sample of the proposed flooring was reviewed.

Motion: Based upon the recommendation of the Property Committee, it should proceed with having the hallway floor resurfaced. The installation will include installation of 12 x 24 laminate tiles over the existing linoleum tiles, replace vinyl cove base and make a smooth transition to the foyer floor for a cost of $4,376.40. The funding will come from the Building Fund, with remaining funds from the church reserve fund.