Role Title: Student Banking Coordinator

Employment Status: Voluntary, Unpaid

Reports To: President McDowall State School P&C

This role is suitable for volunteers with young children as the majority of activity takes place in the OSHC building and the remaining activity can be done from home. Young children are welcome to come along and play.

P&C ASSOCIATION AIMS

McDowall State School P&C Association exists to promote the interests of the school in order to achieve the best educational outcomes for all children and to facilitate the development and improvement of the school (Source: Constitution 2015).

P&C ASSOCIATION OBJECTIVES

With a focus on working together to achieve the best educational outcomes for all students, the key objectives of the McDowall State School P&C are as follows:

1. Foster community interest in educational matters

2. Try to bring about closer cooperation between the parents of children attending the school and other members of the community, staff members of the school and students of the school

3. If asked by the principal, give advice and recommendations about

a. issues relating to persons who receive educational instruction at the school

b. the general operations and management of the school

4. Give or assist in the giving of financial or other resources or services for the benefit of persons who receive educational instruction at the school.

ROLE OBJECTIVES

  1. Promote student banking within the school community
  2. Organise, coordinate and train volunteers who process student banking deposits on a weekly basis

RELATIONSHIPS:

  1. P&C Executive
  2. External service providers (Commonwealth Bank)
  3. Volunteers
  4. Students and teaching staff as required
  5. Promotions Coordinator
  6. Tartan Network Coordinator
  7. OSHC Staff

MAIN DUTIES/RESPONSIBILITIES:

1.1.To actively promote the objectives and goals of the P&C Association.

1.2.Must be a member of the Association.

1.3.Build good relationships with the Commonwealth Bank School Banking Liaison Officer (NB: The CBA School Banking Hotline is usually your first port of call for any queries you may have regarding any issues).

1.4.Build good relationships with voluntary workers, encourage a team spirit and engage them in generating ideas and problem solving.

1.5.Maintain good relationships with the OSH staff and be considerate of their needs while processing banking. Be conscious of noise if the OSH is being used by classes while you are processing the banking.

1.6.Train new volunteers or update current volunteers on new CBA initiatives as required.

1.7.Ensure all volunteers comply with the McDowall SS P&C Association Volunteer Policy.

1.8.Managerial jobs such as: reordering stock, maintaining a roster, ordering student rewards, weekly banking to deposit student’s money, keeping up with changes to school banking procedures, writing of annual certificates.

1.9.Develop and with prior approval from the School Principal and the P&C President, distribute flyers using current P&C branding

1.10.Submit information to the Tartan Times and out via the Tartan Network regularly via the Promotions Coordinator and the Tartan Network Coordinator, respectively.

1.11.Attend Brisbane North’s meeting with other school’s co-ordinators (annual).

1.12.Implement CBA’s school banking competitions and initiatives.

1.13.Deal with any notes, complaints or requests from school community in a polite and timely manner.

1.14.Actively promote student banking within the school community sending out flyers and running regular sign on days.

1.15.Submit to the P&C President, the annual information letter for the P&C Welcome Pack by Week 1 Term 1 each year.

SKILLS & EXPERIENCE

Qualifications:

Nil

Experience:

No specific experience required

Skills:

  • Sound organisational capability, able to develop and maintain rosters
  • Computer literacy
  • Ability to communicate. lead and work well with others
  • Ability to provide training on operational procedures

PERFORMANCE GOALS:

To continue to build the student banking database and to encourage more students to take part in the school banking scheme. This not only provides monetary remuneration for the school (with quarterly commission and $5 for each new student) but also teaches our children how to save and use money wisely.

AVERAGE TIME COMMITMENT REQUIRED PER MONTH:

  • Meetings: Attendance at monthly P&C Assoc. general meetings is encouraged but not mandatory, meetings with liaison officer (usually once a term and occurs during weekly banking time), annual meeting with other north side co-ordinators (usually a morning tea).
  • Other: School banking runs every week of the school year except the first and last weeks of the school calendar and is not run on public holidays. Time commitment would be 2 hours each week at school, plus a further 1/2hr at home (managerial side of things). During busy times (competitions, end of term rewards, maintaining student database, writing up of certificates) could mean an extra 2 hours/week during those times.
  • The beginning of the year will require a few extra hours while you add new students onto the database, remove past students who have left, promote school banking and the delivering of application packs to Prepatory Students. This will probably add up to an extra 4 hours distributed throughout the first month of the new school year.

Note: This is the anticipated minimum time required for the role to function well. As being part of the P&C is a voluntary role, the amount of time invested is up to the individual.

RELEVANT POLICIES AND PROCEDURES

  • McDowall State School P&C Constitution, April 2015
  • McDowall SS P&C Association Student Protection Risk Management Strategy
  • McDowall SS P&C Association Volunteer Policy
  • Purchasing Policy and Procedure for P&Cs

Student Banking CoordinatorFeb 2016Page | 1

P&C STRUCTURE

Student Banking CoordinatorFeb 2016Page | 1