RMIT Businessposition Title: School Administration Manager

RMIT BusinessPosition Title: School Administration Manager

School of Business Information Technology

HOW TO APPLY

Your application must include:

–a covering letter outlining your interest in the position

–a statement of your suitability against each of the Key Selection Criteria

–your current curriculum vitae containing names, postal addresses, telephone numbers and where available, e-mail addresses and facsimile numbers of three referees who will provide references when required, and

–a completed Job Application Sheet.

Your application should also include the following details:

–Educational, professional and other relevant qualifications

–Relevant work experience

–If successful, period of notice required to join

–Details of service with other educational institutions, public authorities and military service where applicable

RMIT’s Vocational Education and Training Sector (TAFE Sector) cannot employ persons who have within the last three years received a Voluntary Departure Package from any Victorian Public Sector Department or Government Agency.

The University also has restrictions relating to the re-employment of ex-staff members who had left RMIT with Voluntary Departure Packages, redundancy or negotiated separation packages. The nature of the restrictions depends on individual cases.

Do not send valuable original documents or exhibits with your application, as articles may be lost in transit.

Written applications quoting the relevant reference number should be addressed to:

People ServicesOR emailed to

Kellie Whitburn

RMIT University

City Campus

P.O. Box 188

Carlton South VIC 3053

Please endorse the envelope "APPLICATION - CONFIDENTIAL"

JOB APPLICATION SHEET

PLEASE COMPLETE ALL DETAILS LISTED BELOW AND EMAIL THIS SHEET WITH APPLICATION TO or post to the address below.
Reference No
Position Title
Family Name / Title
Given Name(s)
Home Address
Postcode / State
Email Address
Telephone
HomeWork
Citizenship
Resident Status if not Australian
APPLICATIONS ADDRESSED TO
People Services
Kellie Whitburn
RMIT University
City Campus
PO Box 188
Carlton South Vic 3053 / or email to
FOR PEOPLE SERVICES USE ONLY
HR system updated and acknowledgement sent
Date / Initial

Position Description

School Administration Manager

School of Business Information Technology

RMIT BusinessPosition Title: School Administration Manager

School of Business Information Technology

1.POSITION SUMMARY

Position Title: / Administration Manager
Position Number: / 56054
Time Fraction: / Full-time
Tenure Status: / Continuing
Classification: / HEW 8
Salary Range: / $51,622 - $58,181 p.a.

Section

Faculty/Group:

/ Business

School/Department/Branch:

/ Business Information Technology

Campus Location:

/ Based at the City campus but may be required to work at other campuses of the University and in offshore programs offered by the Faculty.

2.THE UNIVERSITY

RMIT University is a multi-level dual sector education, training and research service organisation, offering programs ranging from certificate level vocational programs through tailored programs for industry and community clients, to post-graduate research programs. The University has several companies which are responsible for commercial activities relating to the University’s core functions.

The University’s goal is to create and sustain a distinctive world-class university at the forefront of technical and professional education and real-world research, through continuous improvement and with all staff committed to quality management processes. As a world-class university, RMIT will be recognised as a leader in its teaching and learning processes, research activities and community services.

For further information, please also see:

3.RMIT BUSINESS

RMIT Business is one of the largest Business Schools in Australia and is based at 239 Bourke Street in Melbourne’s Central Business District. Established in 1944 it is now the largest Faculty at RMIT University with around 480 staff working with approximately 19,500 students in Australia and overseas. RMIT Business earns almost three-quarters of its annual revenue from non-Government sources and is highly entrepreneurial and outward looking in its vision.

Its strategic priorities for the next five years are:

• Continuous development of staff capabilities in teaching and research
• Quality internal and external communication
• Championing flexible delivery and program renewal
• Strengthening client relationship management
• Building partnerships through research and development

RMIT Business consists of five Schools, two Research Centres (Transport Research Centre and the Centre for Quality Management Research) and the Office of the Dean.

The Schools represent major discipline groupings within the Faculty:

• School of Accounting & Law
• School of Business Information Technology
• School of Economics & Finance
• School of Management
• School of Marketing

Each School offers a comprehensive and seamless range of education and training from short courses and certificates through to research higher degrees. All courses, including Vocational Education and Training programs (VET), are available to Australian and International students, either in Victoria or at various overseas locations.

RMIT Business prides itself on its educational contribution to the global business community. Its Melbourne campus is a popular destination for international students and the Faculty is involved in educational partnerships in a range of countries throughout South East Asia, including China, Hong Kong, Malaysia, Singapore, Vietnam and Thailand. A wide range of offshore degree programs, including articulation arrangements, is offered in collaboration with local institutions.

RMIT Business aims to be accessible to a diverse range of communities, including those that are geographically isolated. To this end it has developed a number of new initiatives, including a new Bachelor of Commerce degree which will be delivered entirely “On-Line”. Innovation and Entrepreneurship are at the forefront of the RMIT Business strategy for the future.

For further information, please also see:

SCHOOL OF BUSINESS INFORMATION TECHNOLOGY

The School of Business Information Technology is multi-sectoral and offers a range of courses including certificates, advanced diplomas, bachelor’s degrees, postgraduate course work programs and higher degrees by research.

Areas of research and development include information technology management issues, systems application development methodologies, knowledge and document management, networks and security of information systems and E-Commerce.

Full-fee onshore programs are a significant part of the School’s activities as well as a number of offshore programs in South East Asia.

4.JOB SUMMARY

The position is responsible for the day to day management and planning of overall administration within the School providing strategic support and advice to the Head of School for administration, teaching and research activities.

5.REPORTING RELATIONSHIPS

The Administration Manager reports to the Head of School and works collaboratively with the General Manager, Resources of the Faculty in pursuit of broader Faculty objectives.

(Please see attached organisational chart)

Note that the School organisational structure will be reviewed in 2002 and is expected to change. In addition, the University is entering a period of major strategic change that may impact on the operation of the School and therefore this role.

6.SPECIFIC ACCOUNTABILITIES

Position Accountabilities

6.1Management and ongoing review of all administrative functions of the School including the development and implementation of policy and procedures to assist the School to achieve its strategic objectives and to generate efficiency and service improvements.

6.2Provision of a high standard of strategic advice and support to the Head of School and School Directors in areas of accountability.

6.3Ensure the School implements continuous improvement and quality management processes in its administrative activities.

6.4Under broad direction, manage the administration of the School’s course offshore programs.

6.5Assist the Head of School and senior staff with strategic and operational planning for budgets and resource allocation.

6.6Assist the Head of School and the Directors with the financial management of the School’s budget, in conjunction with the Faculty Finance Manager.

6.7Leadership, management and development of administrative staff of the School.

6.8Liaising with other areas in RMIT regarding guidance on policy, procedure and precedent including the Office of the Dean in RMIT Business, People Services, Office of Prospective Students and RMIT International.

6.9As part of the Faculty’s senior administrative group, contribute to reviews of Faculty administrative policy and procedure to improve efficiency and effectiveness.

6.10Assist in the development of a seamless environment between Higher Education and Vocational Education & Training (VET) sectors within the School.

Corporate Accountabilities

6.11To contribute to the strategic direction setting and policy making processes of the University and the Section by participating in key Group, Section and University forums and undertaking specific Section level project/tasks.

Personal Development

6.11To assume joint responsibility for career development by actively participating in various activities (mentoring, job rotation, secondments and joint group projects) and producing a jointly agreed development plan identifying key areas which will assist in your personal and professional development. These activities should be consistent with the Group’s Strategic Goals.

7.QUALIFICATIONS

Mandatory:A tertiary qualification and relevant experience.

Preferred:A postgraduate qualification

8.KEY SELECTION CRITERIA

8.1Demonstrated experience in managing a similar operation using quality management principles and including the supervision and leadership of staff.

8.2Demonstrated ability to develop, interpret and implement administrative policy.

8.3A background in strategic planning and financial management.

8.4Highly developed interpersonal skills consistent with the management of staff and with people from diverse organizations and backgrounds.

8.5Experience in procedure review, introduce new business processes and manage change in a positive manner.

8.6Sound understanding of common office software packages and corporate databases.

8.7An understanding of the post-secondary education environment.

9.OTHER RELEVANT INFORMATION

9.1All appointees may be required to travel to RMIT Business’ offshore operations as part of their standard duties.

9.2The University reserves the right to make changes to its structure to give optimum service delivery. This may require changes to the duties of the appointee.

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RMIT BusinessPosition Title: School Administration Manager

School of Business Information Technology

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