SCHEDULE B – QUOTATION
RFQ Title: Move Contractor – Surrey New Main Works Yard
RFQ No: 1220-040-2014-071
CONTRACTOR
Legal Name: ______
Address: ______
Phone: ______
Fax: ______
Email: ______
CITY OF SURREY
City Representative: Richard D. Oppelt, Purchasing Manager
Address: City of Surrey
Finance & Technology Department – Purchasing Section
Reception Counter – 5th Floor West
13450 - 104 Avenue, Surrey, B.C., Canada, V3T 1V8
Email for PDF Files:
1. If this Quotation is accepted by the City, a contract will be created as described in:
(a) the Agreement;
(b) the RFQ; and
(c) other terms, if any, that are agreed to by the parties in writing.
2. Capitalized terms used and not defined in this Quotation will have the meanings given to them in the Agreement and RFQ. Except as specifically modified by this Quotation, all terms, conditions, representations, warranties and covenants as set out in the Agreement and RFQ will remain in full force and effect.
3. I/We have reviewed the RFQ Attachment 1 - Agreement. If requested by the City, I/we would be prepared to enter into the Agreement, amended by the following departures (list, if any):
Section Requested Departure(s) / Alternative(s)
4. The City requires that the successful Contractor have the following in place before providing the Goods and Services:
(a) Workers’ Compensation Board coverage in good standing and further, if an “Owner Operator” is involved, personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number ______;
(b) Prime Contractor qualified coordinator is Name: ______
and Contact Number: ______;
(c) Insurance coverage for the amounts required in the proposed Contract as a minimum, naming the City as additional insured and generally in compliance with the City’s sample insurance certificate form available on the City’s Website Standard Certificate of Insurance;
d) City of Surrey business license;
e) If the Contractor's Goods and Services are subject to GST, the Contractor’s GST Number is ______; and
f) If the Contractor is a company, the company name indicated above is registered with the Registrar of Companies in the Province of British Columbia, Canada, Incorporation Number ______.
As of the date of this Quotation, we advise that we have the ability to meet all of the above requirements except as follows (list, if any):
Section Requested Departure(s) / Alternative(s) / Addition(s)
5. The Contractor acknowledges that the departures it has requested in Sections 3 and 4 of this Quotation will not form part of the Agreement unless and until the City agrees to them in writing by initialing or otherwise specifically consenting in writing to be bound by any of them.
SECTION B-1
Changes and Additions to Specifications and Scope:
6. In addition to the warranties provided in the Agreement, this Quotation includes the following warranties:
7. I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and Scope of Services. If requested by the City, I/we would be prepared to meet those requirements, amended by the following departures and additions (list, if any):
Section Requested Departure(s) / Alternative(s) / Addition(s)
SECTION B-2
Fees and Payments
8. The Contractor offers to supply to the City of Surrey the Goods and Services for the prices plus applicable taxes as follows:
Please provide estimated quotation cost for the move of 133 staff over 4 move waves, as outlined Schedule A – Scope of Services, Section 3.
Item # / Price Summary / EstimatedSub-Total Amounts
1 / Table A: Equipment & Supplies Sub-Total / $
2 / Table B: Moving Trucks Sub-Total / $
3 / Table C: Labour Rates Sub-Total / $
Total (Sum of Items #1, 2, and 3): / $
GST (5%): / $
Total Quotation Price: / $
Table A – Equipment and Supplies
Note: The quantities below are estimates only. All moving supplies will be ordered by the City’s move coordinator based on the needs of the City at the time of the move.
Moving Supplies and Equipment / Cost Per Unit / Per day / Per Month / Estimated Units to be provided (on project) / Estimated AmountPlastic Totes (Approx.: 600 in Total) – Approx. Dimensions (L x W x H)
· Approx Dimensions:
______/ $ / $ / $ / 600 / $
Cardboard Boxes (Approx.: 133 in Total) – Approx. Dimensions (L x W x H)
· Standard Moving Box
Approx Dimensions:
______/ $ / $ / $ / 133 / $
Labels / $ / $ / $ / $
Computer Bags / $ / $ / $ / 133 / $
Corrugated Paper / $ / $ / $ / $
Bubble Wrap (General) / $ / $ / $ / $
Bubble Wrap for PC’s
(Anti-static) / $ / $ / $ / $
Shrink Wrap / $ / $ / $ / $
Packing Tape
(General Purpose) / $ / $ / $ / $
Peanuts, loose packing filler / $ / $ / $ / $
Coloured Moving Labels / $ / $ / $ / $
Library Carts / $ / $ / $ / $
Computer Carts / $ / $ / $ / $
Dollies / $ / $ / $ / $
Panel Carts / $ / $ / $ / $
Other supplies not listed above
(Please Specify) / $ / $ / $ / $
Equipment & Supplies
Estimated Sub-Total: / $
(Carry forward Sub-Total to Price Summary Table item #1)
Table B – Prices for Trucks
Moving Trucks / Cost Per day / Estimated Units to be provided (on project) / Estimated AmountTrucks:
3 ton / $ / $
5 ton / $ / $
Trailer (if applicable) / $ / $
$ / $
$ / $
Moving Trucks
Estimated Sub-Total: / $
(Carry forward Sub-Total to Price Summary Table item #2)
Note: The Contractor is to at all times, provide, maintain and operate a sufficient number of regular operating vehicles in good operating condition to perform the Services throughout the Term.
Table C – Labour Rates
No overtime for either regularly scheduled or special requirements personnel will be paid by the City for move contractor Services supplied by the Contractor.
Standard, agreed upon rates will apply for all hours.
There are no additional Fees to be paid to the Contractor other than the hourly rates charged for hours worked in the categories below, excluding lunch.
The Contractor’s hourly rate (excluding GST), and the basis of calculation as follows (as applicable).
(a) / Estimated No. of Hours
per person (b) / ¹Hourly Rate
Per Billable Hour (excluding lunch)
($/hr) (c) / Estimated Total Amount
(a) x (b) x (c)
On-site Supervisor (Coordinator) / $ / $
Lead Hand / $ / $
Heavy Duty Labour / $ / $
Light Duty Labour (Swamper) / $ / $
Driver / $ / $
Other (Please Specify): / $ / $
Labour Hours
Estimated Sub-Total: / $
(Carry forward Sub-Total to Price Summary Table item #3)
¹Hourly Rate ($) Billing Rate shall include but not limited to:
(a) is a fixed, all inclusive hourly rate for the supply of Services;
(b) includes all labour costs including wages, salaries, benefits, dues, holiday and vacation pay, employment insurance, workers’ compensation insurance, training and all other charges, costs and expenses;
(c) shall apply in all seasonal and weather conditions and whether or not the Services are provided during a regular work week or during normal or outside of normal business hours;
(d) takes into account Schedule A – Specifications of Goods and Scope of Services; and
(e) shall be in effect for the duration of the Agreement.
Table D – Additional Services
Contractor’s Schedule of Fees for Additional Services
The fee for any additional services requested in writing (and no fee shall be charged if the request for any additional services is not in writing) by the City shall be based on the following hourly rates:
Labour Category (specifiy): / Hourly Rate ($/hour)Terms of Payment:
A cash discount of ______% will be allowed if account is paid within _____ days, or the______day of the month following, or net 30 days, on a best effort basis.
SECTION B-3
Key Personnel:
9. Contractor should provide information on the background and experience along with relevant certification of all key personnel proposed to provide the Goods and Services (use the spaces provided and/or attach additional pages, if necessary):
Key Personnel
Name:
Experience:
Dates:
Project Name:
Responsibility:
12. Contractor's references (name and telephone number) (use the spaces provided and/or attach additional pages, if necessary). The City's preference is to have a minimum of three references:
[End of page]
13. I/We the undersigned duly authorized representatives of the Contractor, having received and carefully reviewed the RFQ and the Agreement, submit this Quotation in response to the RFQ.
This Quotation is executed by the Contractor this ______day of ______, 20__.
______(Legal Name of Contractor)
______
(Signature of Authorized Signatory)
______
(Print Name and Position of Authorized Signatory) / ______
(Signature of Authorized Signatory)
______
(Print Name and Position of Authorized Signatory)
Move Contractor – SURREY NEW MAIN WORKS YARD, RFQ 1220-040-2014-071 Page 41 of 41