Chayanika Basak Duttaemail:

mob: +91-9654360280

PROFESSIONAL PROFILE

I am an enthusiastic and dedicated professional with extensive experience across all areas of Accounting. I can demonstrate a strong ability to manage successfulwork completion. I perform effectively even within a highly pressurised working environment.

EDUCATION AND QUALIFICATIONS

PGDM Finance

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All India Management Association, Lodhi Road in 2007 with 3.11 CGPA

B.I.B.F

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Jamia Millia Islamia University in 2004 with 69%

Schooling

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Arwachin Bharti Bhawan, Vivek Vihar in 1999 (Commerce) with 68%

Additional

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SAP FICO certification short term course from DUCAT, Noida

CAREER SUMMARY

Business Sweden – Sweden Embassy Trade Division June 2011 – till date

Accounts Payable

  • Vendor invoices verification,scrutiny & processing Payments (Cheque/e transfer mode).
  • Timely vendor payment as per defined guidelines/ schedule .
  • Vendor management,handling payment etc query .
  • Vendor accounts Reconciliation,raising Debit/credit notes .
  • Follow up for correction/clarification/issues in invoicesfor payments.
  • Releasing Form 16A.
  • Purchase order & documentation for procurement .
  • Establishing Vendor credit policy.

Fund Management/Bank Dealings

  • Responsible for monthly Bank account reconciliation.
  • Bank coordination for Forex, remittance, Fixed Deposit rates, FIRC, RTGS, NEFT, inter-bank fund Transfers , interest certificate etc.
  • Anticipating funds requirement, requesting HO for monthly fund transfers.
  • Yearend adjustment entries Bank interest,TDS deducted, transferring differential balances to Short & excess A/c .
  • MIS report on all Bank Balances.
  • Maintaining Quarterly/monthly average balance for all Bank accounts.

General Accounting

  • Keeping/maintaining books of accounts & Journals in Agresso(Netherland based ERP software solution).
  • Ledger scrutiny & Accounts reconciliation.
  • Financial reporting for management meeting.
  • Assist in Balance sheet/ P&L reporting, balance specifications, forecasting /budgeting.
  • Cheque writing/ e- transfers.
  • Yearend payable entries.
  • Monthly/middy year/ yearly closureactivities.
  • Maintaining order stock value for revenue booked in a particular month (sales lead).

Cash Management

  • Daily Petty Cash management & monthly cash reconciliation.
  • Weekly Cash Budgeting for incurring admin expenses.
  • MIS report on cash in & out- flow , Fund requirement & analysis.

Accounts ReceivablesInvoicing

  • Monthly report/expense extraction for invoicing.
  • Uploading invoices as per monthly schedule.
  • Dispatching invoices & expense report to client.
  • Client Interaction in case they need any clarification in invoicing.
  • Tracking monthly invoicing receivable status.
  • Follow up with client in case of non- receipt of payment.

Business Support Services

  • Handling end to end activities for BSO-employment/space/housing/ book keeping.
  • Processing BSO salary, employment contracts, vendor payment deducting TDS as per applicable ,filling Service tax.
  • Processing BSO expense & travel claim reimbursement.
  • Accounting BSO Salary/ expense/travel claim /vendor payments in Agressosoftware.
  • Seeking approval for Travel/expense/paymentwith respective project manager andclients.
  • Vendor payment (Cash/cheque/etransfer) on client behalf.
  • Monthly invoicing to client.
  • Running book keeping assignment for client – including bank/cash payment, booking in their software.
  • Assisting client with logistics eg. hotel/ Air ticket / taxi bookingetc.
  • Travelling along with client for seminar/ events

Time sheet Management

  • Ensuring Employees are submitting their Timesheet on weekly basis.
  • Reports extraction to analyse per Employee billability.

Payroll Processing

  • Processing employee payroll – Delhi & Bangalore.
  • Updating payroll enrties in Agresso.
  • Yearly salary certificates to employees.
  • Preparingforwarding salary debit instruction letter to the bank for transfers on particular date.
  • Coordination with Employee for Investment declarations, Investment Proof etc, Medical , LTA etc .

Other Ad Hoc Activities

  • Audit support , providing them with relevant reports, document & Invoices.
  • Correcting books of accounts as suggested by Auditors.
  • Employees Group Insurance & Personal accident policy renewal .
  • Maintaining files as per filling policy.
  • Maintaining Physical Fixed asset register for any new Asset Addition/Deletion/ Repair & maintenance etc , inventory list .
  • Ratio Analysis for Financial reporting.
  • Project management activities inclusive project creation/deletion/updating forecast/POC run etc
  • Partner search activities.
  • Assisting in Visa facilitation, supporting them with Visa invitation, covering letter, documents required .
  • Consignment clearance through freight forwarding agents.
  • Involved in arranging events/seminars in office , handles all operational activities during event inclusive of logistics/caterer/ invitation cards/tents/furnitures/media/ coordination with event mgt companies etc.
  • Traffic police permission during any event/fairs/ seminars etc
  • Arranging for Expat housing /rental/operational activities/ FRRO/Visa assistance.

Achievement in Project :-

  • Successfully managed to run PAN registration project for Swedish client .
  • Arranged official kickoff offshore meeting – travel logistic/ lodging/boarding /meeting minutes
  • Supported Trade Commissioner in fixing meeting in Sweden
  • Travelled to Sweden twice for training client meeting to understand their business prospects/ opportunities in India
  • Participated in Tender Bidding process for one of client in Defence sector
  • Supported in organizing - event/seminar/delegations – Vibrant Gujarat /ICT delegation/Food security
  • Post merger between Business Sweden & Invest , took over Finance responsibly

Previous Experience

Vichara Technology (I) Pvt Ltd

SR. ACCOUNTSASSOCIATE(April2007-Till date)

Accounts Payable

  • Responsible for Accounts payable, Vendor invoicesProcessing , Analysis & verification of Bills,vouchers for Payments
  • Responsible for TDS deduction on accounts payable (TDS – salary/Rent/Professionals/Contractor).
  • Vendor Query Management,Vendor accounts Reconciliation, Ageing analysis, Debit Credit notes etc.
  • Coordination for Vendor/Supplier for Form 16A, Preparing Provisional Form 16 A.
  • Purchase documentation/Purchase Orders/Physical Audit & Liasoning with Departments.
  • Establish Vendor credit lines & set up credit accounts with vendor.

Bank Dealings

  • Responsible for monthly Bank account reconciliation.
  • Bank coordination/interaction for Forex dealings, Fixed Deposits, FIRC, RTGS, Daily Transfers etc.
  • Fund management, Payment & allocating funds in most profitable securities as per existing profitable rates.
  • Year-end Adjustment entries for interest, transferring balances to Short & excess A/c , Interest certificate etc.
  • MIS report on all Bank Balances,
  • Maintaining QAB/MAB of all Banks & ensuring inter Bank transfers as required .

General Accounting

  • Keeping track of daily books of accounts & Journals in QuickBooks.
  • Ledger scrutiny & Accounts recociliation.
  • QuickbooksVendorlist along with categorization.
  • Quickbooks report extraction for Reporting.
  • Cheque writing & updating in Sheets/Qbooks.
  • Year end adjustment/payable entries.

Cash Management

  • Daily Petty Cash management.
  • Cash Budgeting weekly/monthly basis.
  • Cash reimbursement for daily Admin expenses, Travel Reimbursmentetc.
  • MIS report on cash in& outflow & Fund requirement & analysis.
  • MIS report on cash Expenses incurred on Automobile, Toll, Diesel, Travel, Daily meals etc.

Taxation

  • Responsible for monthly TDS deduction/ finalization on Vendor payments.
  • Online TDS deposit.
  • Service tax calculation on Invoices.
  • Maintaining Service Tax CENVAT register.
  • Assist in Filing returns for TDS,Service tax, Sales Tax , Shop & Establishmentetcop & Establishmens/Funds etc.s.

Accounts Receivables

  • Employee Timesheet management in Dovico & Ehour Timesheet Software.
  • Extracts Reports from timesheets for Billable Invoices.
  • Generation of Invoices & further approvals from Management .
  • Tracking record of payment received from Clients & depositing into Bank .

Payroll Processing

  • Employee coordination for Investment declarations, Investment Proof etc .
  • Providing Employee payroll adjustments/deductions details to Manager.
  • Maintaining Payroll in Quick Books.

US Books

  • Keeping track on Credit Card payments.
  • Maintaining US payroll in Quick Books.
  • Maintaining US Bank accounts, Bank Reconciliation etc .

Other AdHoc Activities

  • Audit support for queries & providing them with relevant reports, document & Invoices.
  • Assist in Statutory Audit and Finalization of Books.
  • Correction of books of Accounts as suggested by Auditors.
  • Updating Physical Fixed asset register for any new Asset Addition/Deletion.
  • Physical Verification of Assets .
  • Proper record on Repair & maintenance cost on Fixed Asset.
  • Ratio Analysis.

Next Gen Publishing Ltd

Accounts & Customer Support Executive (May 2005- March 2007)

  • Daily Petty Cash management, Reimbursements, Cash Budgeting.
  • MIS report on Cash inflow & Outflow.
  • Maintenance of Daliy books of Accounts.
  • Designing Discount policy on Contract depending on Quotations & product offered.
  • TDS(Advertising) calculation/deduction on every contract booked.
  • Coordination for Form 16A.
  • Daily MIS report on revenue generation.
  • Liaison with Sales department for increasing revenue.
  • Sales Budgeting.
  • Bank coordination for Fund allocation, Cheque clearance, Interest certificate etc
  • Handles Clients Queries regarding Payment , TDS, Ads, product size, Discount offered etc.
  • Customizing Products & Quotes as per customer requirement.

Key I.T. SKILLS

▪MS Word, Excel, Access, PowerPoint, MS office

▪Agresso & Smart Client ERP (Netherland based software )

▪Quickbooks,Tally 7.3/9 ,Dovico,Ehour

ACADEMIC PROJECT

▪Project on Mutual Fund by Standard Chartered bank.

▪Project on Higher Education loans provided by Banks.

PERSONAL DETAILS

Address :Pocket 6, MIG Flats, Mayur Vihar Ph 3, Delhi

Date of Birth:June 1983

Nationality:Indian

Language: English,Hindi,Bengali

Status: Married

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