RESPONSIBLE TO: Event and Sponsorship Manager

POST:Event Fundraiser

BASE:Fundraising Centre, Claire House Children’s Hospice

JOB SUMMARY

As a key member of the Fundraising Team the post holder will be responsible for managing some of the major fundraising events and activities including third party activity and mass participation events. The post holder will have some responsibility for developing and implementing the events fundraising strategy to include research, planning and marketing, managing on the day activities, as well as creating support structures aimed at maximising the lifetime value of each donor. This position requires the drive and enthusiasm to make things happen.

MAIN DUTIES AND RESPONSIBILITIES

Key duties:

To assist the Event and Sponsorship Manager to plan, develop and manage the implementation of an events fundraising strategy to ensure that Claire House develops a sustainable calendar of annual events, generating unrestricted income for the future of the charity.

To develop the range of challenge, sporting and community events that Claire House offers, organising designated events within the events calendar.

To project manage, monitor and evaluate sponsorship activities for third party events, making recommendations that will achieve set objectives and budgets in the short and longer term.

To be responsible for recruiting participants through the delivery of the event marketing strategy that will be developed in line with Event and Sponsorship Manager.

To be responsible for providing dedicated participant support through the delivery of an agreed Supporter Care Journey, in order to enhance fundraising potential and develop long term relationships with donors.

To champion the events internally, involving and engaging staff and volunteers in supporting and promoting the events.

To assist the Event and Sponsorship Manager to manage income and expenditure budgets and to reach the required ROI for each event.
To research and identify prospective corporate supporters and assist the Events and Sponsorship Manager with preparing and delivering proposals in order to achieve corporate sponsorship for each event when possible.

To take lead on the delivery of the marketing strategy for certain events, as instructed by the Events and Sponsorship Manager, identifying new opportunities as well as making best use of the charity’s existing supporters and networks.

To ensure that all relevant on-the-day plans are in place for events that you lead, to include risk assessments, management of staff and volunteers as well as well-defined staff and volunteer roles and briefings.

To do a full pre and post event evaluation and analysis reporting to the Event and Sponsorship Manager with conclusions and proposals.

To assist with the procurement and allocation of prizes for all events with the fundraising support manager and the fundraising teams full support.

Systems and Procedures

Ensure cost-effective time management to achieve an agreed return on investment for the Events Team, as well as for the Fundraising Team as a whole.

Ensure careful planning, risk assessment, and evaluation of all fundraising activities, so that they comply with charity law and the Codes of Fundraising Practice and Code of Conduct.

Ensure that all activities and contacts are managed though the Donorflex system and that data is kept up to date and managed in accordance with the Data Protection Act.

Attend and contribute to Fundraising Team meetings.

Participate in monthly one-to-one meetings with the Events and Sponsorship Manager and upon occasion with the Director of Fundraising to update on progress in achieving plans and budgets for the events team.

Training and Development

To take a proactive role in personal training and development.

To keep up-to-date with new developments, legalities, codes of conduct and best practice within both community and the wider fundraising sector.

To take an active role in the development of the Fundraising Team through cross-team working, team meetings, planning and budgeting.

Any other Duties

To carry out any other duties within the general scope of the post as directed by the Director of Fundraising.

To provide support to other members of the fundraising team as necessary.

To represent the Fundraising Team and the charity at events as and when required. This will also involve accepting cheques and giving presentations on behalf of the charity. As many activities are held on evenings and weekends the post will involve some unsocial hours, for which time off In lieu (TOIL) will be given.

To take responsibility for personal health and safety and that of colleagues and visitors.

Claire House General Responsibilities

Every employee is required to:

Adhere to and comply with organisational policies, procedures and guidelines at all times.

Implement Risk Management strategies (including reporting, registering risk and learning) - taking all reasonable steps to manage and promote a safe and healthy working environment which is free from discrimination.

Comply with the organisational policy on confidentiality, and the Data Protection Act 1998 as amended relating to information held manually or on computerised systems.

Respect the confidentiality and privacy of guests and staff at all times.

Implement Health and Safety regulations – through risk assessment. Maintaining a constant awareness of health, welfare and safety issues affecting colleagues, service users, volunteers, visitors and themselves, reporting any accidents or faults in line with organisational policy, and fully participating in health and safety training.

Participate in personal training, development, appraisal, and attend all relevant training courses as required.

Take part in Research Governance.

Embrace the volunteer culture which exists in the organisation.

The post holder must act at all times in a professional and responsible manner and have due regard to confidentiality and Health & Safety legislation.

This is an outline job description and should not be regarded as an inflexible specification. Responsibilities will be reviewed periodically in line with service priorities and duties may change or new duties be introduced after consultation with the post holder. As a term of your employment you may be required to undertake such other duties, such as link roles, and/or hours of work as may reasonably be required, commensurate with your general level of responsibility with the organisation, at your initial place of work or at any other of the Trust's establishments.

Our working premises are no smoking areas

PERSON SPECIFICATION

Essential / Desirable
Qualifications / Be educated to degree level.
Hold a full UK driving licence. / Be a member of the Institute of Fundraising.
Hold a degree in Event Management / Marketing or similar.
Experience / Have event management experience. / Have experience in managing sponsorship and community fundraising events such as fundraising balls and mass participation events.
Skills / Have excellent event planning and organising skills.
Drive and enthusiasm to make things happen.
Have excellent interpersonal skills and the ability to communicate effectively – orally and in writing – at all levels.
Have excellent personal organisation skills, including time management.
Numerate and IT literate.
Have demonstrable experience of marketing and the print and production process. / Have direct experience of marketing and sales.
Have experience of using a contact management database, such as Donorflex.
Be proficient at managing all types of information, particularly budgetary and working with Microsoft Excel.
Knowledge/Understanding / Training in Health and Safety and Risk Management. / NEBOSH and or IOSH qualification.
Personal Attributes/Abilities / Have commitment and a conscientious approach to work
Have a proven reliability, excellent time keeping and attendance record
Have the self confidence and self reliance to undertake the role
Be prepared to learn and try out new initiatives
Be flexible and capable of using initiative, tact and discretion
Be confidential
Be able to work as part of a team
Be Resilient and Tenacious