Required Documentation for Trust R&D Permission

  1. Mandatory documentation for all submissions:

Documents Required / Further Information / Tick
Research Protocol / Include questionnaires or interview schedules, advertisements/flyers and any other documents that are included in the study (with version numbers)
Research Participant Information Sheet / For all participants in the study (With version number)
Research Participant Consent Form / For all participants in the study (With version number).
Summary CV for CI/Local PI / Submit the CV of the researcher who will conduct the research locally. Please sign/date this document
Data Protection Statement(attached with the checklist) / Please read, sign and date to confirm that you will adhere to this whilst carrying out your research project in the trust
  1. Documentation required for research requiring Research Ethics Committee (REC) Approval:

Documents Required / Further Information / Tick if included
IRAS R&D Application Form (in PDF format) /

Sections of the form require signatures and must be submitted by email
IRAS Site Specific Information (SSI) Form (in PDF format) / The Declaration page should be signed by the PI and submitted by email
REC Letter showing favourable opinion (if received)
OR
Written confirmation from the REC that ethical review is not required / Your application may be submitted without this letter, however, formal approval will not be granted until it is received.
Please also submit all ethics correspondence letters with your application,
In a few cases it is possible that a research study does not require ethical review. In this case you must submit written confirmation from the REC; an email is acceptable.
  1. Additional documentation for student research only:

Documents Required / Further Information / Tick if included
Summary CV for Research Supervisor(s)
University Ethics Approval Letter/Sponsor Letter
  1. Additional documentation for non-student research only:

Documents Required / Further Information / Tick if included
Summary CV of all members of the research team
Sponsor Letter
Good Clinical Practice (GCP) certificates for all members of the research team
  1. Documentation required for research that does not require REC approval:

Please see guidance for full details of research that does not require REC approval.

Under the harmonised GAfREC (Governance Arrangements for Research Ethics Committees): certain types of research no longer require REC review, which includes a large proportion of research that involves NHS Staff only. However, where the Research Governance Framework for Health and Social Care applies, the research will continue to require management permission from host care organisations (“R&D approval”).

Documents Required / Further Information / Tick if included
Simplified Version of the R&D Application Form (in PDF format)[within the Integrated Research Application System (IRAS) in the project filter question 4, please select ‘NHS/HSC Research and Development offices’ only and this produces a simplified version of the application form] /

Sections of the form require signatures and must be emailed
IRAS Site Specific Information (SSI) Form (in PDF format) / The Declaration page should be signed by the PI and emailed
  1. Information Required in All Cases

(Please provide Name, Job Title, Address, Email, Tel No)

NB: if the project is student, we may need to contact you in the future for a final report etc, in this instance please provide contact details other than the University

Day to Day Contact Details
for the project / Please insert here
Your Employer’s Contact Details; this should usually be your Line Manager / Please insert here
Proposed Start Date (once ethical* and trust approval have been given)
*if ethics approval not required this is the date once Trust permission is in place / Please insert here
Support from the Services where you want to carry-out your research project / Please indicate here whether you have spoken to the managers of the service(s) where you want to carry-out your project and if you have a letter or email correspondence confirmation support please include this in the application

Please return all required documentation together with this form via emailto (please do not send hard copy originals in the post, except signature forms, if these cannot be scanned in and emailed)

Upon receipt of your submission you will receive an email confirming your application is valid or whether further documentation/clarification is required for validation. You will also receive confirmation of the date of the next review meeting when your study will be reviewed and your Trust reference number.

For further assistance with submitting for Trust research permission, please contact the research department at 01772 773498 or

Required documentation for Lancashire Care Research Permission

Final Version May 2015