ADDENDUM NO. TWO (2)Page 1

REQUEST FOR PROPOSAL NUMBER 962-4952

August 5, 2011

COUNTY OF FRESNOTWO (2)
ADDENDUM NUMBER: TWO (2)
962-4952 / RFP NUMBER: 962-4952
Energy Services Consultant for UMC Campus
August 5, 2011
Energy Services Consultant for UMC Campus / PURCHASING USE
JEB / G:\PUBLIC\RFP\962-4952 ADD 2.DOC
IMPORTANT: SUBMIT PROPOSAL IN SEALED PACKAGE WITH PROPOSAL NUMBER, CLOSING DATE AND BUYER’S NAME MARKED CLEARLY ON THE OUTSIDE TO:
COUNTY OF FRESNO, Purchasing
4525 EAST HAMILTON AVENUE, 2nd Floor
FRESNO, CA 93702-4599
Closing date of proposal will be at 2:00 p.m., on August 12, 2012August 12, 2012.
PROPOSALS WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M.
Proposals will be opened and publicly read at that time. All proposal information will be available for review after contract award.
Clarification of specifications is to be directed to: Ken VozzaKen Vozza, phone (559) 600-7110,
e-mail , FAX (559) 600-7126.
NOTE THE attachedADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR PROPOSAL NUMBER: 962-4952 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL.
G:\PUBLIC\RFP\962-4952 ADD 2.DOC / (12/02)

ADDENDUM NO. TWO (2)Page 1

REQUEST FOR PROPOSAL NUMBER: 962-4952

August 5, 2011

ACKNOWLEDGMENT OF ADDENDUM NUMBER TWO (2)TO RFP 962-4952
COMPANY NAME:
(PRINT)
SIGNATURE:
NAME & TITLE:
(PRINT)
  1. Reference the COST PROPOSAL section of Addendum No. One to RFP No. 962-4952, pages 17 and 18. The portion of the COST PROPOSAL section contained on those pages shall be deleted in their entirety and the REVISED COST PROPOSAL pages as provided with this Addendum No. Two shall be inserted in their place. The COST PROPOSAL worksheets as provided with Addendum No. One shall remain unchanged.

These modifications are necessary to make the following changes:

  1. To move item numbers 4 and 5 listed under PHASE I of the COST PROPOSAL section to PHASE II.
  2. To require that all proposals include a COST PROPOSAL as a part of their original bid. The COST PROPOSAL shall be submitted with the bidder’s original proposal but in a separate sealed container. The cost information will be opened and considered only after all proposals have been evaluated.

revised COST PROPOSAL

Cost proposals should be prepared in a manner to best demonstrate the merit of the proposal(s). A worksheet for each of the three phases of the Energy Upgrade Project should be used to define costs. Each worksheet must be accompanied by an all inclusive hourly rate sheet for any personnel or personnel classification, involved in the Project. This will be used in the event extra services are requested outside of the scope covered in the cost proposal.

All bidders shall submit a “COST PROPOSAL” as a part of their original proposal; however, it shall be submitted in a separate sealed container which indicates the RFP number, name, bidder’s name and the words ‘COST PROPOSAL” on the outside. Cost proposals will not be opened until after the evaluation and ranking of each proposal. Submit one (1) original COST PROPOSAL, copies are not required.

PHASE I (Fixed Fee)

Provide a detailed listing of personnel or personnel functions should be included for Phase I of this RFP including:

  1. Auditing the energy infrastructure and developing an energy usage baseline assessment based on current infrastructure of UMC campus.
  2. Developing and documenting an Infrastructure and Utility Strategy for the UMC Campus.
  3. Writing a Request for Proposal to hire a qualified ESCO.

The proposal is all inclusive and shall incorporate all administrative costs; draft documents, reimbursable costs, travel, etc.

Additional text may be added to the Cost Proposal to clarify and discuss costs entered on the Cost Worksheet; however a Cost Worksheet for each phase of RFP No. 962-4952 must be completed or the bid will be considered “non-responsive” and removed from the competition.

PHASE II & PHASE III

It is acknowledged that accurately identifying the cost of Phase II and III of the Energy Upgrade Project is not possible without knowing what the energy upgrades will be. Therefore under Phase II and III of the worksheet, the bidder is asked to provide a percentage fee based on projected cost levels of the Energy Upgrade Project for each Phase.

PHASE II should include fee associated with:

  1. Pre-bid Conference for ESCO.
  2. Review and Evaluation of Bids.
  3. Recommendation of Vendor Award to the FresnoCountyBoard of Supervisors.
  4. Consulting efforts toward the preparations and negotiation of the Agreement between the County and the winning ESCO for the Energy Upgrade Project.
  5. Review and approval of the first phase construction documents provided by the ESCO.
  6. Evaluating RFP bid submissions from ESCOs; making recommendations and assisting County in choosing the most advantageous proposal.
  7. Assisting County in developing an Agreement to be executed between the County of Fresno and the ESCO to whom the contract is awarded.

PHASE III should include:

  1. Review and verification of Project Permits.
  2. Review of construction plans and documents.
  3. Commissioning the installation.
  4. Reviewing ESCO baseline data for reasonableness.
  5. Reviewing ESCO Measurement and Verification Program.

The bidder is giving the choice of providing a percentage fee for each of the goals in Phase II and/or Phase III and adding additional rows to delineate costs associated with these goals OR

The bidder may provide a percentage fee that covers all aspects of the Phase II and/or Phase III.

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