Cherokee Nation
www.cherokee.org
REQUEST FOR BIDS
7 Passenger Vehicle
Bid Due Date: April 20, 2015
CHEROKEE NATION
P.O. Box 948
Tahlequah, OK 74465
(918) 453-5000
CHEROKEE NATION
BID REQUEST
7 Passenger Vehicle
The Cherokee Nation is accepting bids from interested parties for (1) one 7 passenger vehicle. Interested parties are to provide a bid to furnish product equal to or better than the specifications provided. Interested bidders must follow all directions outlined in this bid packet including the utilization of mandatory bid response sheet to be considered fully responsive.
The lowest most responsive, responsible bid will be the determining factor in awarding this bid taking Indian Preference in accordance with Cherokee Nation Acquisition Management Policy and Procedures. The successful bidder will be issued a purchase order incorporating the bid response.
Bids are due Monday April 20, 2015 by 5:00 p.m.
MANDATORY SUBMITTAL INFORMATION: Bid submittal requirements must be followed. Each bid must be submitted on the prescribed, required form with all areas completed. Bids may be faxed to the attention of Pam Jumper at (918) 458-4493 or (918) 458-7695 or e-mailed to . It is the bidder’s responsibility to ensure delivery of bid by Monday April 20, 2015 by 5:00 p.m. Any bids received after the designated date and time will be ineligible for award.
Interpretation of the Bid Documents: All questions or requests for interpretation of the bid must be submitted in written format to Cherokee Nation Acquisition Management. Requests maybe e-mailed to . Requests may also be faxed to (918) 458-4493 or (918) 458-7695, Attention: Pam Jumper. Responses will be posted on the website www.cherokeebids.org with the Request for Bid information.
Bid Acceptance: Bids will be accepted from Indian and Non-Indian bidders. Cherokee Nation reserves the right to reject any and all bids. Cherokee Nation reserves the right to determine if a bid meets stated requirements, and to award a purchase order for the bid that is in the best interest of the Cherokee Nation including but not limited to the total cost and capability of the bidder. Bidders are responsible for any and all costs associated with the preparation and submission of bids. To be considered, bids must be received by the specified date and time; any bid received after stipulated date and time will be returned unopened. No bidder may withdraw their bid within 30 days after proposal due date.
TERO Certification: Indian preference will be given only to bidders who provide proof of current certification from the Cherokee Nation Tribal Employments Office (TERO) located in Tahlequah, Oklahoma, telephone number (918) 453-5000. Proof of TERO certification must accompany and be included in bid submittal.
Qualifications of Bidder: The NATION may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the NATION all such information and data for this purpose as the NATION may request. The NATION reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the NATION such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.
Method of Award – Lowest Bid That Contains Lowest Most Responsive/Reasonable Offer From Qualified Bidder: After consideration of price and other factors, the purchase order will be awarded to the bidder whose bid is determined to be the lowest most responsive/reasonable offer and in the best interest of the Nation to accept. Award shall be to the lowest, most responsive/reasonable bid in accordance with Cherokee Nation Acquisition Management Policy and Procedures. TERO Preference will be given only to bidders who provide proof of current TERO certification from the Cherokee Nation Tribal Employments Office (TERO). Proof of TERO certification must accompany and be included in sealed bid submittal.
Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters: The responding party certifies to the best of its knowledge and belief that the person, the firm, or any of its principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency or Indian tribe. The bidder will also certify they have not, within a three-year period preceding this Request for Proposal, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, Local or Tribal) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commissions of embezzlement, theft, forgery, bribery, falsifications or destruction of records, making false statements, and are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in this provision. The responding party certifies they have not, within a three-year period preceding this Request for Proposal, had one or more contracts terminated for default by a Federal, State, Local or Tribal agency. The responding party shall provide immediate written notice to the Cherokee Nation if, at any time prior to contract award, the person learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
General Information: Cherokee Nation reserves the right to waive any informalities or to reject any and all bids. Award of purchase order will be to the lowest most responsible responsive bidder and will be subject to availability of funds. All sums due to any suppliers utilized by successful bidders must be paid or will be paid within ten (10) days of receipt of any money received from the Cherokee Nation under any purchase order. Indian preference will be given to Contractors certified as an Indian-Owned firm by the Cherokee Nation Tribal Employment Rights Office (T.E.R.O.). Proof of certification must accompany all bids. No bidder may withdraw their bid within thirty (30) days after bid opening date.
A prospective contractor seeking to receive Indian Preference under this contract must be certified as an Indian-owned firm by the Cherokee Nation Tribal Employment Rights Office (TERO) and submit proof of that certification with their bid.
SPECIFICATIONS
This bid request is for a 7 passenger vehicle equal to or better than a Dodge Caravan. Must seat 7, must be a 2015 model.
PowerTrain
3.6-Liter V6 24-Valve VVT Engine 6-Speed Automatic 62TE Transmission Gross Vehicle Weight / Payload Rating Touring Suspension
COLORS & INTERIORS
Leatherette Seats Black / Light Graystone Interior Colors Brilliant Black Crystal Pearl Coat Exterior Paint
OPTIONS
Exterior 17-Inch x 6.5-Inch Aluminum Wheels 225/65R17 BSW Touring Tires Interior Radio 130 AM/FM/CD/MP3 2nd-Row Buckets with Fold-in-Floor Seats
ALL STANDARD FEATURES
Model HighLights/ Key Features
Additional Key Features
Advanced Multistage Front Airbags, Supplemental Side-Curtain Airbags in All Rows, Keyless Entry with Immobilizer, Front and Rear Air Conditioning with Heater, Power Heated Exterior Mirrors with Manual Fold-Away, Electronic Stability Control, Supplemental Front Seat-Mounted Side Airbags, Power Quarter Vented Windows, Power Front One-Touch, 2nd-Row Windows, 2nd-Row Power Windows, Interior Observation Mirror, Exterior Mirrors with Heating Element, Tilt / Telescope Steering Column, Touring Suspension, 2nd/3rd-Row Stow 'n Go® w/3rd-Row Tailgate Seats, Driver Inflatable Knee-Bolster Airbag, Sliding Driver-Side Door with Glass, Sliding Passenger-Side Door with Glass, Tire Pressure Monitor with Warning Lamp, Power Rack-and-Pinion Steering, 3-Zone Manual Temperature Control, Lower Instrument Panel Storage Bin, Rear Grocery Bag Hooks, Trailer Sway Damping, Black Finish Instrument Panel Bezel, Highline Door Trim Panel, Integrated Roof Rail Crossbars, Bright Side Roof Rails, Leather-Wrapped Shift Knob, and Leather-Wrapped Steering Wheel.
Additional Key Features
Engine/Transmission
3.6-Liter V6 24-Valve VVT Engine, 6-Speed Automatic 62TE Transmission, AutoStick® Automatic Transmission, and Fuel Optimizer Calibration.
Multimedia
Radio 130 AM/FM/CD/MP3, 6 Speakers, Steering Wheel Mounted Audio Controls, 1-Year SiriusXM Radio Service, SiriusXM Satellite Radio w/ 1-Yr Radio Subscription, Remote USB Port, Uconnect® Voice Command with Bluetooth®, and Uconnect® Hands-Free Group.
Seating
Black Seats, Leatherette Bucket Seats, Active Head Restraints, Power 8-Way Driver Seat, Power 2-Way Driver Lumbar Adjust, 2nd/3rd-Row Stow 'n Go® w/3rd-Row Tailgate Seats, and LATCH Ready Child Seat Anchor System.
Wheels/Tires
Tire Carrier Winch, 225/65R17 BSW Touring Tires, Yokohama Brand Tires, and 17-Inch x 6.5-Inch Aluminum Wheels.
EPA est. MPG
EPA est. MPG: 17 city/25 hwy.
Interior & Exterior
Additional Features
"Dodge" Badge, "Grand Caravan" Badge, "SXT" Badge, 1-Year SiriusXM Radio Service, 12-Volt Auxiliary Power Outlet, 12-Volt DC Front and Rear Power Outlets, 120-MPH Primary Speedometer, 160-Amp Alternator, 20-Gallon Fuel Tank, 2nd-Row B-Pillar Assist Handles, 2nd-Row Buckets with Fold-in-Floor Seats, 2nd-Row Overhead 9-Inch VGA Video Screen, 2nd-Row Overhead DVD Console, 2nd-Row Overhead Interior Assist Handles, 2nd/3rd-Row Stow 'n Go® w/3rd-Row Tailgate Seats, 3rd-Row Overhead 9-Inch VGA Video Screen, 40 GB Hard Drive with 28 GB Available, 5-Year SiriusXM Travel Link Service, 6.5-Inch Touchscreen Display, 730-Amp Maintenance Free Battery, A-Pillar Passenger Assist Handle, Active Head Restraints, Air Filtering, Anti-Lock 4-Wheel Heavy Duty Disc Brakes, Audio Jack Input for Mobile Devices, Automatic Headlamps, AutoStick® Automatic Transmission, Belt Moldings, Black / Bright Grille, Black Finish Instrument Panel Bezel, Black Interior Accents, Black Seats, Blu-Ray / DVD Player, Bluetooth® Streaming Audio, Body-Color Body Side Molding, Body-Color Door Handles, Body-Color Fascias, Body-Color Running Boards by Mopar®, Body-Color Sill Applique, Bright Belt Moldings, Bright Side Roof Rails, Cup Holders with Overhead Illumination, Daytime Running Lamps, Delete Roof Rack, Delete Spare Tire, Door Courtesy Lamps, Driver-Side Sun Visor with Mirror, Dual Glove Boxes, Dual Note Electric Horns, Easy Clean Floor Mats, Electronic Stability Control, Engine Block Heater, Engine Oil Cooler, Fixed Long Mast Antenna, Floor and Cargo Area Carpets, Fog Lamps, Front Courtesy / Map Lamps, Front Passenger Seat Belt Alert, Fuel Optimizer Calibration, Headlamps with Turn-Off Time Delay, Heated Front Seats, Heavy Duty Engine Cooling, Heavy Duty Radiator, Heavy Duty Transmission Oil Cooler, High Definition Multimedia Interface, Highline Door Trim Panel, Instrument Cluster with Tachometer, Instrument Panel, Integrated Roof Rail Crossbars, Interior Observation Mirror, Keyless Entry with Immobilizer, Leather-Wrapped Shift Knob, Leather-Wrapped Steering Wheel, Left Power Sliding Door, Left Rear Quarter Trim Storage Bin, Liftgate Flood Lamp, Low Washer Fluid Warning Signal, Non-Adjustable Pedals, Non-Locking Fuel Filler Cap, Outside Temperature Display in Odometer, Overhead Console, Overhead Storage Bins, Passenger-Side Sun Visor with Mirror, Power 2-Way Driver Lumbar Adjust, Power Liftgate, Power Rack-and-Pinion Steering, Premium Interior Accents, Rear Dome Lamp, Rear Grocery Bag Hooks, Rear Window Defroster, Rear Window Wiper / Washer, Right Power Sliding Door, Silver Accent Stitching, Single Rear Overhead Console, SiriusXM Satellite Radio w/ 1-Yr Radio Subscription, Sliding Door Alert Warning, Sliding Driver-Side Door with Glass, Sliding Passenger-Side Door with Glass, Speed Control, Super Console, Tilt / Telescope Steering Column, Tip Start, Tire Inflator Kit (No Compact Spare), Tire Pressure Monitor with Warning Lamp, Tire Pressure Monitoring Sensor, Touring Suspension, Trailer Sway Damping, Uconnect® Web by Mopar®, Variable Intermittent Windshield Wipers, Video Remote Control, Wireless Headphones (IR), Yokohama Brand Tires.
Climate Control Options
3-Zone Manual Temperature Control, Front and Rear Air Conditioning with Heater
Exterior Paint Procedures
Monotone Paint
Glass
Sunscreen Glass
GVWR Packages
Gross Vehicle Weight / Payload Rating
Mirrors
Auto-Dimming Rearview Mirror w/Microphone, Body-Color Exterior Mirrors, Exterior Mirrors with Heating Element, Power Heated Exterior Mirrors with Manual Fold-Away.
Sound System Components
Lower Instrument Panel Storage Bin, Remote USB Port, Steering Wheel Mounted Audio Controls, Uconnect® Voice Command with Bluetooth®.
Speaker Systems
6 Speakers
Tires
225/65R17 BSW Touring Tires
Wheels
17-Inch x 6.5-Inch Aluminum Wheels and 17-Inch x 6.5-Inch Polished Alum w/Gloss Black Pckt.
Performance Engine 3.6-Liter V6 24-Valve VVT Engine
Transmission 6-Speed Automatic 62TE Transmission
Safety & Security Convenience/Security Options 2nd-Row Power Windows, Advanced Multistage Front Airbags, Driver Inflatable Knee-Bolster Airbag, LATCH Ready Child Seat Anchor System, Power 8-Way Driver Seat, Power Door Locks, Power Front One-Touch, 2nd-Row Windows, Power Quarter Vented Windows, Supplemental Front Seat-Mounted Side Airbags, and Supplemental Side-Curtain Airbags in All Rows.
Dimensions & Capacities Exterior Dimensions
Ground Clearance - at curb weight - Running Ground Clearance: 5.6, Overall Body Width: 78.7, Overall Height - Without Roof Rack: 68.9, Overall Length: 202.8, Overhang - Front: 37.8, Overhang - Rear: 43.8, Track - Front: 65.6, Track - Rear: 64.8, Turning Diameter - curb-to-curb - Left: 39.1, Turning Diameter - curb-to-curb - Right: 39.1, and Wheelbase: 121.2.
Interior Dimensions
Cargo Capacity - Behind First-Row Seat: 143.8, Cargo Capacity - Behind Second-Row Seat: 83.3, Cargo Capacity - Behind Third-Row Seat: 33.0, Head Room - Front: 39.8, Head Room - Second Row: 39.3, Head Room - Third Row: 37.9, Hip Room - Front: 58.4, Hip Room - Second Row: 65.0, Hip Room - Third Row: 48.7, Leg Room - Front: 40.7, Leg Room - Second Row: 36.5, Leg Room - Third Row: 32.7, Passenger Interior Volume: 163.5, Seating Capacity - Maximum Seating: 7, Seating Capacity - Standard Seating: 7, Shoulder Room - Front: 63.7, Shoulder Room - Second Row: 64.1, Shoulder Room - Third Row: 62.0, and Trunk Lift-Over Height: 24.4.
Capacities/Weights
Base Curb Weight - Automatic Trans: 4510, Capacity/Weights - Fuel Tank Capacity: 20.0, Capacity/Weights - Gross Vehicle Weight Rating (GVWR) : 6050, Towing Capacity - Maximum: 3600, Weight Distribution - Automatic Trans - Front : 56.0, and Weight Distribution - Automatic Trans - Rear: 44.0.
Basics
Brakes - Front: Disc, Brakes - Rear: Disc, Driveline Configuration: FWD, EPA Classification: MINIVAN2, Maximum Number of Doors: 4, Steering: Rack & Pinion, Suspension - Front: Ind, Suspension - Rear: Twist Beam, Tires - Aspect Ratio: 65, Tires - Construction: R, Tires - Spare Tire Type: Compact, Tires - Type: P, Tires - Wheel Diameter: 17.0, Tires - Width: 225, Tops - Standard Top: HF, and Vehicle Type: Passenger Van.
Mobility
Body Opening Width : 34.1, Open Door Angle: 68, Open Door Trim to Body: 28.4, Seat Cushion Height from Ground: 32.1, Seat Cushion to Rocker Panel: 10.5, Step-Out Height : -1", Step-Out Width: 8.5, and Step-Over Height from Ground: 15.9.
Warranty Warranty
Basic - Miles: 36,000, Basic - Months: 36, Powertrain - Miles: 100,000,Powertrain - Months: 60, Roadside Assistance - Miles: 100,000, Roadside Assistance - Months: 60, Rust-Through - Miles: 100,000, and Rust-Through - Months: 60.
Specifications were provided by Department.