THE EAST MANCHESTER ACADEMY
REPROGRAPHICS ADMINISTRATOR
JOB DESCRIPTION
Grade:ISR 17 - 21
Responsible to: Administration Manager
Main Purpose of the Job:
- To provide a high quality, efficient and effective reprographics support service.
- Flexibility, initiative and a willingness to carry out a wide variety of administration and clerical roles will also be essential.
Main duties
- To be responsible for all additional marketing material required by the Principal, SLT and Governing Body.
- Provide a reprographics service to all staff as required, ie photocopying and collating documents to a high standard.
- Be responsible for stock of paper, photocopier cartridges, etc.
- Be responsible for organising routine maintenance and repairs for photocopiers. Be first point of contact for problems and queries with photocopiers.
- Laminate documents for staff as requested.
- Provide support to other members of the Administration Team as required.
- Cover for absent colleagues as required.
- Undertake other clerical duties as requested to meet the needs of the Academy.
General Duties
1. / Be aware of the responsibility for personal health, safety and welfare and that of others who may be affected by your actions or inactions.
2. / Co-operate with the employer on all issues to do with health, safety and welfare.
3. / Support the Academy’s implementation of all other current statutory requirements, e.g. Disability Discrimination Act, Access to Work, Equal Opportunities and Child Protection
4. / Undertake such duties as may be considered appropriate by the Principal and members of SLT in line with the needs of the Academy.
Continuing Professional Development - Personal
1. / In conjunction with your Line Manager and the Finance Director, take responsibility for personal professional development, keeping up to date with research and developments related to the efficient running of the Academy building, which may lead to improvements in the day-to-day running.
2. / Actively pursue own personal development and take full advantage of training provided.
3. / Maintain a professional portfolio of evidence to support the Performance Management process – evaluating and improving own practice.
4. / Participate in new initiatives and future changes in service delivery improvements to support the objectives of the Academy.
Safeguarding:
The East Manchester Academy is committed to safeguarding and protecting the welfare of children and young people. This commitment to robust Recruitment Selection Induction procedures extends to organisations and services linked to the academy on it’s behalf.
Reprographics Assistant - Person Specification
Specific skills, Experience and Knowledge / Essential / DesirableGood level of general education, including GCSE Maths and English /
Minimum 1 years experience of working in an administrative support role /
Able to communicate with a wide range of personnel including parents, staff, students etc. /
Excellent time management, administrative and organisation skills /
Excellent IT skills /
Able to use Sims.net /
High level of literacy and ability to present information in a user friendly and logical format /
Experience of working in the public sector, preferably education /
Able to promote and market the Academy /
Personal Qualities / Essential / Desirable
To demonstrate the ability to work accurately with attention to detail /
To have a very flexible approach to the role and be willing to carry out a wide variety of administration and clerical tasks to meet the needs of the Academy. To accept that the job description will be updated and reviewed annually as the Academy grows /
To be able to work on own initiative and organise own workload. To be able to prioritise effectively /
To be able to work as part of a team /
Enjoy working with a wide variety of people /
Be able to work effectively with other staff in the school /
Willingness to develop professionally and attend courses as required /
To have a good sense of humour /
Safeguarding
The East Manchester Academy is committed to safeguarding and protecting the welfare of children and young people. This commitment to robust Recruitment Selection Induction procedures extends to organisations and services linked to the Academy on its behalf.
GKE\Personnel\Job Descriptions\Reprographics Administrator\ISR 17-21\GHU\Dec 14