Report Section Page Number

Post-Workshop Report

Report Section Page Number

Event Information

Contact Information

Hotel Room Information

Room Block Information

Food & Beverage Information

Function Space Information

Attendance, Event & Activity Information

Exhibit Space Information

Future Event Dates Information

Report Distribution Tracking

This report follows the Accepted practices Exchange (APEX) format that has been approved by the Convention Industries Council.

SECTION I: EVENT INFORMATION

Event Name:

Event Organizer/Host: National Association for Interpretation, Region ?

Event Location City:

Published Event Start Date: Published Event End Date:

Overview Mission:

Event Objectives:

Event Web Address:

Event Type:

Event Frequency:

Primary Event Facility Name:

Was an off-site venue(s) used?

Original Expected Attendance:

Total Attendance:

Total Attendance, including exhibitors:

Number of Exhibitors Attending:

Number of International Attendees:

Was shuttle service provided for attendees?

Did the event make use of a Destination Management Company or Professional Congress Organizer?

Did the event offer guest tours/guest programs?

If a recurring event, the last time the event occurred:

Event Information Comments

APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

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SECTION II: CONTACT INFORMATION

Event Contact Type: (regional director, workshop chair, etc.)

Contact:

APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

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SECTION III: HOTEL ROOM INFORMATION

Did the event utilize sleeping rooms?

Number of Hotels Used:

Total Number of Rooms Used on Peak Night:

By whom were housing services performed?( Participants direct to hotels or rooming list provided by workshop committee)

Hotel Room Comments:

SECTION IV: ROOM BLOCK INFORMATION

Hotel Name

DAY / DAY / DAY / DAY / DAY / DAY
Date / Date / Date / Date / Date / Date / TOTAL
Contracted
Final Pick Up

Room Block Comments:

(insert information here for additional hotels used)

APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

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SECTION V: FOOD & BEVERAGE INFORMATION

Were food & beverage (F&B) functions included in the event?

Attendance at Largest F&B Function:

What type of F&B function was the largest in attendance?

What type of F&B function was the largest revenue producer?

DAY / DAY / DAY / DAY / DAY / DAY
date / date / date / date / date / date
AM Break
PM Break
Continental Bkfst
Breakfast
All-Day Package
Lunch
Hors or Social
Dinner
Dessert Reception
Hosted Bar
Cash Bar

Food & Beverage Comments:

APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

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SECTION VI: FUNCTION SPACE INFORMATION

Did the event require function space?

Attendance at Largest Function:

Was the space for the largest function on a 24-hour hold?

Room Setup for the Largest Function:

Were there extensive AV or technology requirements for one or more functions?

AV Setup for the Largest Function:

Total Number of Concurrent Breakout Sessions:

Largest Daily Total of Concurrent Sessions:

Number of Seats Concurrent Sessions Typically Set For:

Typical Room Setup for Concurrent Sessions:

Was pre-function space required?

Was a registration area(s) required?

Was a lounge(s) area required?

Was office space required?

Was table top exhibit space required?

Function Space Utilities Required:

Was move-in and/or move-out time required?

Move-In Days Required: ______

Move-Out Days Required: ______

Was tear-down time required?

Function Space Comments:

SECTION VII: ATTENDANCE, EVENT & ACTIVITY INFORMATION

Workshop Participation By Location

Foreign
List by State

Number of Pre-workshop Sessions (Date):

Pre-workshop Participation:

Pre-workshop / Participants / Cost
$
$

Number of Special Evening Events (Date):

Special Evening Event Participation:

Event / Participants / Cost
$
$

Number of Off-Site Sessions (Friday, November 14, 2008): 15

Off-Site Session Participation:

Location / Participants / Cost
$
$

APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

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APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

Page 1 of 9

SECTION VIII: EXHIBIT SPACE INFORMATION

Did the event require exhibit space? , (size of booths or tabletops)

Number of Exhibits: ______Number of Exhibiting Companies: ______

Number of Move-in Days: ______Number of Move-out Days: ______

Number of Show Days: ______Show Days:

Show Hours:

Exhibit Utilities Required:

Were there extensive AV or technology requirements for one or more exhibitors?

Was a general service contractor (GSC) used?

Number of Move-In Days Required for the GSC: ______

Was food & beverage required for any exhibitors (excluding concessions)?

Number of Exhibitors that Required Food & Beverage: ______

Exhibitor Comments:

APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

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SECTION IX: FUTURE EVENT DATES INFORMATION

Have future dates been confirmed for this event?

Year Location Dates

What is the next open date for this event?

Future Dates Comments:

SECTION X: REPORT DISTRIBUTION TRACKING

This report was completed on (date) by (person), (title), (organization)

It was emailed on (date) to:

(List of contacts)

APEX Post-Event Report Template

Refer to the on-line version of this report, located at www.conventionindustry.org for the most up-to-date content.

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