18th UKYoung Water Professional Conference
Monday 10th to Wednesday 12th April 2017
University of Bath, Bath, UK
SPONSORSHIP, ADVERTISING AND EXHIBITION
PROSPECTUS
Conference details
The International Water Association (IWA) takes an active role in encouraging young professionals in the water industry through its Young Water Professionals (YWP) group. The IWA UK National Committee together with the support of various sponsors has developed during the last 17 years an affordable and attractive event for students and young professionals within the water sector.
The 18th edition of the IWA YWP Conference will be held in Bath in April 2017 with a bigger focus on breaking the boundaries of communication. The event will focus on delivering tools for cross-field engagement and career development for water professionals, not only with plenary presentation but also with interactive workshops and round-table discussions. We welcome representatives from water companies, regulators, contractors, supply chains and researchers with a young mind and spirit. Call for abstracts is open to anyone until 10 January 2017 (more info in go.bath.ac.uk/ywp). Prizes will be awarded for both presentations and posters.
The Conference offers sponsoring organisations the opportunity to become involved on a regular basis in a prestigious and cross-disciplinary event within the water sector. Sponsorship & exhibiting will allow organisationsto increase their company’s profile and gain brand awareness. The reasons to get involved are multiple, but examples are the exposure to about 200 delegates over 3 days, participation in career development, communication strategies and open discussions and refreshments served in the exhibition area allowing over 3 hours to network with key partners. Different sponsorship packages are available to ensure companies have an appropriate opportunity to support the development of YWP in UK.
Organizers:
Sponsorship opportunities
All sponsorship, advertising and exhibition opportunities are on a first come first serve basis.The packages we have put together are just a guide to what is on offer. If you would like to tailor a sponsorship opportunity or discuss specific requirements, please don’t hesitate to get in touch.
Contact: by e-mail indicating “sponsorship” on the subject line to or by telephone to +44 (0) 1225 385703 (Marta Coma).
Advertising:the corporate logo will be displayed: i) on the conference programme, which will be widely circulated; ii) in universities and industry and within the delegate pack; iii) on the IWA UK-YWP2017 website (under the platinum, gold, silver, bronze or iron category according to package); and iv) on the presentation slide for the welcome or breaks during the conference.
*Chairman opportunities during plenary sessions with extra minutes for company’s publicity as well as exhibition spaces will be offered for specific sponsor packages.
Sponsored refreshments & lunch breaks: there is a refreshment offered during the registration on the first day of the conference and four breaks over the three days (not including refreshments with lunch). There is one lunch break (Day 2) during the event that will be served in the exhibition area. A picnic lunch will be supplied on the last day of conference. Refreshments will be served in the exhibition area. We will put out information about your company during the breaks to acknowledge your support.
Sponsored prize awards: there will be prizes for presentations and posters of the participants. This will be an opportunity to have your acknowledgement within the prize certificate and to present the prize during the award ceremony.
Sponsored social drinks: a social event in town will be organised on the first day of the conference (Day 1) to increase networking among the delegates. We will be offering some drinks and finger food. We will acknowledge your contribution during the event.
Sponsored Gala Dinner: this is the opportunity to sponsor the conference dinner (Day 2) and display your corporate logo on the dinner menu. The dinner will be included with the registration fee, thus high attendance is expected. The evening will conclude with some social entertainment to provide better interaction among the participants.
Sponsorship packages
Package / Price / Delegate spaces / Advertising opportunities* / Contribution to / Corporate logo onChair & publicity time / Exhibition space / Gala dinner / Social drinks / Prize award / Lunch break / Coffee break / Flyers / Opening Slide / Website / Programme
Platinum / £5000 / 4 / / / / / / / / / / /
Gold / £2500 / 3 / / / / / / / / / / /
Silver / £1000 / 2 / / / / / / / / / / /
Bronze / £500 / 1 / / / / / / / / / / /
Iron / £100 / 0 / / / / / / / / / / /
Other types of sponsorship opportunities are available by separate negotiations.
18th UK Young Water Professional Conference
Monday 10th to Wednesday 12th April 2017
University of Bath, Bath, UK
Sponsorship Booking Form
Please fully complete all sections of this form together with the agreement of terms and conditions at the end and return to: with subject line “sponsorship form”.
Contact details
Organisation NameOrganisation Address / N°, street
Country / Postcode
Contact for all correspondence / Name / Position
Email / Telephone
Sponsorship options
Package / Rate (excl. VAT) / QuantityPlatinum / Sponsorship / £5000
Exhibition space / £0
Delegate space (max. 4) / £0
Gold / Sponsorship / £2500
Exhibition space / £0
Delegate space (max. 3) / £0
Silver / Sponsorship / £1000
Exhibition space / £0
Delegate space (max. 2) / £0
Bronze / Sponsorship / £500
Exhibition space / £0
Delegate space (max. 2) / £0
Iron / Sponsorship / £100
Other / £………….
TOTAL PAYABLE / Exc. VAT / Inc. VAT @ 20%
£ / £
Payment
PO number / VAT N°, if applicableInvoice address (if different from contact person)
If you have troubles with invoice payment, please contact .
IWA UK-YWP2017Sponsorship form & Terms and Conditions1
The PO should be made out to:
Finance & Procurement
University of Bath
Claverton Down
BATH
BA2 7AY
IWA UK-YWP2017Sponsorship form & Terms and Conditions1
Terms and Conditions
The following conditions apply to your sponsorship of an Event being hosted by the University of Bath (hereinafter the “University”) which is outlined below. In these conditions you are the person/company making the booking (hereinafter the “you/ or the Exhibitor”).
- In consideration of your payment for sponsoring the 18th IWA UK Young Water Professionals Conference (hereinafter the “Event”) the University will grant you a non-exclusive right to act as an Exhibitor for the Event, on condition and subject to you complying with the reasonable directions/instructions of the University at all times, (i.e. the University may stipulate where and how you exhibit your materials, where signs may be displayed, etc.).
- Health & Safety
You must also comply all times with the University’s health and safety policy and other applicable policies such as our dignity and respect policy and ensure that all of your employees or agents do likewise.
- Data Protection
You consent to the University holding and processing any personal data relating to you or your employees that you provide to us in connection with your sponsorship of the Event. Any such information will be held securely by the University in accordance with the Data Protection Act 1998.
- Payment
The University will issue an invoice to you in relation to the sponsorship and you agree to pay the invoice within thirty (30) days of receipt. VAT, where applicable, shall be chargeable at the prevailing rate.
- Force Majeure
The University shall not be liable for performing its obligations under these terms and conditions, if it is prevented from doing so by circumstances beyond its reasonable control. Indeed the University also reserves the right to cancel the Event if it needs to do so in its discretion, (in which case you will be notified as soon as possible once the decision to cancel has been made). If the Event cannot go ahead or is cancelled the obligations on our and your part shall be suspended, and we shall repay you the sponsorship/exhibitor fee paid in full, however the University will not be liable for any other costs of any kind that you may have incurred which are associated with the cancellation.
- Liability and Indemnity
6.1The University will not accept responsibility for death, injury, disease, theft or damage to property unless the University or its employees are found to be at fault through its negligence during the performance/hosting of the Event.
6.2If any third party alleges that you have infringed their musical, copyright, patent, trademark or other intellectual property right in the course of sponsoring the Event and the University is required to pay any fees, royalties or damages of other costs of any nature are incurred in relation thereto, you agree to indemnify the University in respect of any such liability/costs.
- Insurance
You must shall have adequate insurance cover for your property and your employees/agents for the Event. All insurance against loss of or damage to your property shall be your responsibility as the Exhibitor. You must take care of your property at all times and also take all reasonable steps to ensure the health safety and wellbeing of yourself and your employees and agents during the Event. You also agree to indemnify the University against all claims in respect thereof save only loss of or damage to property or death or personal injury arising out of the negligence of the University.
- Exhibitors equipment and consumables –“Property”
You shall be responsible for the delivery to and from the Event of your property and you will need to arrange for transport of your property at your own cost to and from the Event. Your property must be removed from the University as soon as the Event comes to an end.
Please note by signing this booking form you agree to the above terms and conditions.
Signed / Print NameIWA UK-YWP2017Sponsorship form & Terms and Conditions1