REPORT OF OFFICER INSTALLATION DOCUMENTATION

Note:
(a) Each Detachment shall hold an ANNUAL ELECTION of Officers between September 1 and May 15.
(b) Installation must be conducted no later than the last day of the month subsequent to the election.
(c) Report of Officers and Installation must be forwarded to National Headquarters, the
Division Vice Commandant, and the Department Adjutant within fifteen (15) days of the
installation.
(d) Report of Officers and Installation must be forwarded to National Headquarters, the
Division Vice Commandant, and the Department Adjutant within fifteen (15) days of the
installation.
(e) It shall be the responsibilityof the Installing Officer to sign, date the Report of
Officer Installation within the time frame specified inArticle Five (5), of the National Bylaws.
(f) It is the responsibility of the Detachment Adjutant/Paymaster to have the Report of Officer Installation prepared for the Installing Officer at the time of the installation so the all information may be verified with the Detachment Quarterly Roster, prior to the installation ceremony.
Send in your report immediately after your Officer are installed.

Complete the top section of the report as indicated below.

  1. Enter Detachment Name. Note: if completing Department ROI, leave blank.
  1. Enter Detachment Number. Note: if completing Department ROI, leave blank.
  1. Enter Department. Can either be spelled out or abbreviated.
  1. Enter Detachment EIN#, Incorporation ID#, and Incorporation Date. Note: If completing Department ROI, leave blank.
  1. Complete this section only if Department ROI. Department EIN#, Incorporation ID#, and Incorporation Date. Note: If completing Detachment ROI, leave this section blank.
  1. In this box marked “Date of Election” enter the date that the Detachment held election of Officers.
  1. In this box marked “Date/Place of Installation” enter the date and location of the Detachment installation of Officers.
  1. In the box marked “Installing Officer & Title”, enter the name and title of the Installing Officer.
  1. Leave the box marked “Signature of Installing Officer” blank. This will be signed by the Installing Officer upon completion of ceremony.
  1. The next group of boxes is for entering the Detachment’s meeting information. Day of the Week, Date of the Month, Time, Place and address of the Detachment Meeting. On the line after “email Official Correspondence:” enter the email address that you want official emails sent. On the line after” FAX Official Correspondence” enter the FAX number that you want any FAXs sent. This is an optional entry. On the line after “Mark for the attention of” enter the name of the member that you want any official FAXs sent. This is an optional entry.

The next section of the report documents the incoming elected and appointed Officers for the Detachment or Department.

  1. Under the column marked “INCUMBENT’ enter the name of the member that will be installed into the office marked in the first column. Under the column marked “PHONE NUMBER EMAIL ADDRESS” enter the phone number plus area code of the member listed. Example: Phone Number; (479) 531-5252 , Email Address; . Under the column marked “ADDRESS” enter theHOME address of the incumbent member. Under the column “CITY, STATE, ZIP+4 enter the appropriate information of the incumbent member.
  1. On the line after “Total renewal dues are $” enter the amount of dues that the Detachment charges for renewals.
  1. In the box marked “SUBMITTED BY” print the name of the individual submitting the report. In the box marked “TITLE” print the title of the individual submitting the report. In the box marked “SIGNATURE” the individual submitting the report sign here. In the box marked “DATE enter the date of the report.
  1. Make copy for Detachment file and forward to Department Adjutant/Paymaster.