CR/MAR/2016
CLAWSON, HOSE & HARBY PARISH COUNCIL
REPORT BY THE CLERK TO THE PARISH COUNCIL FOR THE MEETING TO BE HELD ON MONDAY 21ST MARCH IN HOSE BAPTIST CHURCH HALL
The Ordinary Meeting will commence at 7pm but will be postponed for 15 minutes should any member of the public, Borough Councillor or Police representative, wish to discuss any matter with, or give a report to, the Parish Council.
Correspondence relating to the items below will be available to Cllrs at the meeting.
1. APOLOGIES FOR ABSENCE
15/163 Cllr Wheatley, Cllr Baxter
2. NOTIFICATION OF DECLARATION OF INTERESTS
3. MINUTES OF THE ORDINARY MEETING dated 15th February 2016 (copy attached)
4. PLANNING MATTERS
4a Planning Decisions - Permission granted
i Mr D Hayton 16/00104/TCA (September House, 25 Dairy Lane, Hose)
Fell 3 x conifer trees (see item 4cii)
ii Mrs Y Farnsworth 15/01009/CL (Kimberley Lodge, Stathern Lane, Harby)
Occupation as a dwelling by a person not employed or last employed in agriculture – the use began more than 10 years before the date of the application
Permission refused:
4b Appeals lodged / Inspector’s decisions
4c Planning Applications
i Mr P Blackburn 16/00089/GDO/AGR (Hose Lodge Farm, Hose Lane, Harby)
Agricultural building general purpose storage for machinery, feed, fertilizer, safety and security
Expiry date 7.3.16
FOR INFORMATION ONLY
ii Mr D Hayton 16/00104/TCA (September House, 25 Dairy Lane, Hose)
Fell 3 x conifer trees
Expiry date 14.3.16
FOR INFORMATION ONLY (see item 4a i)
iii Mr T Pruce 15/00866/FULHH (The Shires, 26 Church Lane, Long Clawson)
Proposed internal and external alterations to existing bungalow with associated detached garage
AMENDED PLANS dated 23.2.16
Four copy objections received to date
iv Long Clawson Dairy Ltd 15/00983/VAC (LC Dairy 28 West End, Long Clawson)
14/00879/FUL Condition 2 relocation of plant area from that shown on approval and formation of covered plant room
AMENDED PLANS dated 1.3.16
v Mr J Herbert 16/00077/FUL (land next to 8 Stathern Lane, Harby)
New build 3 bedroom detached dwelling
vi Clawson Hose & Harby Parish Council 16/00130/TPO (St Remigius Churchyard, LC)
Work to 8 x Sycamore & 1 x Lime tree
vii Mr W Richardson 16/00140/FULHH (Pilgrim’s Cottage, 34 Stathern Lane, Harby)
Remove existing single storey extension, construct new single garage, glazed entrance lobby and sunroom
4d Planning Correspondence
i MBC 18.2.15: 15/00833/OUT (land rear 1-3 Hickling Lane, LC)
Up to 31 dwellings with associated access, open space and parking
Application withdrawn 18.2.16
ii 15/00933/OUT (LC Dairy, 7 Langar Lane, Harby)
Demolition of existing buildings, erection of 10 dwellings, formation of accesses
· MBC 25.2.16: Planning Committee 10.3.16 (copy Cllrs 25.2.16)
· MBC 1.3.16 withdrawn from Planning Committee (copy Cllr Tillyard 1.3.16)
iii Frisby Neighbourhood Plan Group 9.3.16: Melton Local Plan (copy Cllrs 9.3.16)
iv Harby residents 10.3.16: Parking relief at Boyer’s Orchard (copy Harby Cllrs 14.3.16)
5. MATTERS TO REPORT
5a The following items required no further action and are discharged:
15/162 Cllrs present
15/164 Notification of declaration of interests
15/169a Correspondence tabled for information
5.97/103a-d Acceptance of Section 3a-d of the Clerk’s Report
97/91a Planning Development – Woolmer (97/82a)
97/92d Damaged Street Lights - Main Street, Harby (97/56k)
97/94b v Gas Governor – Harby Lane, Hose.
97/103g Accounts for payment – street light charges (97/91a).
.97/103a-d Acceptance of Section 3a-d of the Clerk’s Report
97/91a Planning Development – Woolmer (97/82a)
97/92d Damaged Street Lights - Main Street, Harby (97/56k)
97/94b v Gas Governor – Harby Lane, Hose.
97/103g Accounts for payment – street light charges (97/91a).
4b Necessary actions have been taken on the following items (Cllrs confirm where necessary)
15/150dC Replacement fruit trees x 2 for the QEII Community Orchard planted
15/163 Apologies for absence
15/165 Minutes of Ordinary meeting on 18.1.16
15/166 Planning matters
15/167 Matters to report
15/168 Accounts for payment
15/169b&c Correspondence for discussion
15/170 Melton Local Plan – Emerging options consultation replies to MBC 8.3.16
5c Responses awaited to actions on the following items:
14/93div MBC Hard copy of Landscape capacity and sensitivity study
15/85f vi Handyman cutting ivy stem on street light in garden Preston’s Yard to ascertain its condition
15/94 Details from LC & Hose Cllrs to complete nomination forms for Community Right to Bid
15/116 MBC re trees blocking light at bungalows on King’s Road, LC
15/167dC LCC request for site visit at 9.30am The Sands to consider parking & traffic problems
5d Items awaiting further action which may not yet be discharged:
A Tasks Outstanding – Clerk
09/31f Obtain CiLCA qualification as part of Quality Status requirements
14/32f ii Memorials checked – letters to be sent to owners & update cemetery plan
15/167d A Online ‘Get Mapping’ of PC property recording unique ref numbers/inspection dates
15/167f ii Meeting to be arranged with clerk, Cllrs Tillyard & Baxter re details of pension scheme
B Items requiring action from Cllrs/third parties
15/92 Cllr Tillyard: quote for a new wooden Leys PC sign
15/167f ii Chinning bars Harby to be removed by handyman & Cllr Seddon
C Deferred Items/Reminders for Future Tasks
15/122e LCC training for Community Speed Watch Harby volunteers 21.4.16 7pm Harby VH
15/161 LCC training for Community Speed Watch Long Clawson volunteers 25.4.16 7pm Clawson VH
15/167f ii Cllrs to be informed of RoSPA Playground Inspection visit in June 2016
15/172 Condition of the Leys car park, Harby
15/175 Summer keep land in Harby after a decision had been made on the planning application for land off Boyer’s Orchard, Harby (15/00942/OUT)
5e The following matters to be noted: -
i MBC 15.2.16: Melton Community Forum Tuesday 12.4.16 Parkside 6pm (poster on PC notice boards & village magazine editors 16.2.16) – CANCELLED by MBC 15.3.16 (copy Cllrs 16.3.16)
ii Harby Playground Committee 25.2.16: Purchase of bench for the Leys playing field by the PC at a cost of £226.80 authorised by Chairman under CHH Financial Regulation 3.4
iii 15/124biv 3 x trees felled on Dovecote corner village green 9.3.16. PC insurance company informed
5f Reports from Councillors/Clerk : -
i Reports from Cllrs:
ii Report from Clerk:
· Incident Register:
· Playgrounds: 15/167f ii Hose climbing frame
Fence in hedge around Pingle Dyke, LC
Adventure Play Tower, The Leys, Harby – damage to handles
· Allotments:
· Clerk holiday request
· Appointment of internal auditor for audit Wednesday 13.4.16 £25 per hour
· 15/167fii Temporary Heritage Warden
iii 15/122f viii Cllrs Dames, Dunn & Tillyard second meeting with LC Surgery
iv Cllrs Tillyard & Dunn on PC & NP meeting 15.3.16
6 ACCOUNTS FOR PAYMENT
Invoices and bank statements will be available for inspection at the meeting.
i It’s a goal posts Ltd (Bacs) £1.00 Test for bacs
ii It’s a goal posts Ltd (Bacs) £1839.99 15/178 Goal posts The Leys
iii HMRC (Bacs) £83.66 Employees tax & NI
iv Mr B Mills (Bacs) £272.48 Handyman wages/expenses
v Mrs E Crowther (Bacs) £912.47 Clerk wages/expenses
vi Long Clawson Village Hall (1903) £27.00 Hall hire PC mtg 15.2.16
vii DVLA Swansea (1904) £5.00 15/167dA Registered keeper
viii LRALC (1905) £35.00 15/167eii Chairman training
ix Severn Trent Water Ltd (1906) £5.12 Water supply LC cemetery
x Hose Village Hall (1907) £7500.00 15/173 Grant
xi E.ON Energy Solutions Ltd (1908) £596.48 Street light maintenance
xii E.ON (1909) £390.52 Electricity supply Feb
xiii Glasdon UK Limited (1910) £436.15 15/178 Litter bins x 2 Leys
xiv Severn Trent Water Ltd (1911) £63.77 Water charge Hose
xv Severn Trent Water Ltd (1912) £63.77 Water Boyer’s Orchard
xvi Long Clawson Methodist Church (1913) £20.00 Room hire APM
xvii TSB Bank plc (DD) £11.03 Bank charges
7. CORRESPONDENCE
7a Correspondence Tabled for Information (detailed below & available to Cllrs)
i Tower Mint Ltd: HMQEII 90th birthday commemorative medal for schools & councils
ii RCC 29.2.16: Achievement Awards 2016
iii The Hose Piper March-April 2016 & advertisement for 2 x Hose School Governors
iv Clerks & Councils Direct March 2016
v The Clawson Clarion March 2016
vi SLCC March 2016 The Clerk magazine
vii The Grantham Canal Society March 2016 ‘Bridge’ (copy Cllrs 14.3.16)
7b Correspondence for Discussion (detailed below & available to Cllrs)
i 15/107bvi LCC 24.2.16: Licence to place a structure in the highway
ii LRALC 24.2.16: Melton Branch meeting 8.3.16 (copy Cllrs 24.2.16)
iii 15/177 ‘Clean for the Queen’ litter picking event Harby & LC 5.3.16
iv Western Power Distribution 25.2.16: Proposed work in Long Clawson (The Sands/Mill Lane):
· Site meeting with LC Cllrs 10.3.16 10am;
· WP 14.3.16: Proposed work in Long Clawson;
· E.ON quote: (copy Cllr Hiley 16.3.16)
o £450 &VAT for 1 x PL 36w part night lantern on 6m steel column to replace two street lights removed;
o £555 & VAT for 1 x TRT Aspect LED 19w lantern on 6m steel column - LED lanterns use less energy and do not require any maintenance/lamp changes
v 15/167f iv Broughton & Dalby PC 6.3.16: Broughton Lane/Hickling Lane junction, LC (copy LC Cllrs 7.3.16)
vi Leicestershire & Rutland Playing Fields Association March 2016
vii 15/176 LCC Work to trees possible increase in quote from 1st April
viii Head of Welland Procurement 8.3.16: Quote of £198 for RoSPA Playground inspection 2016
7c Urgent correspondence received after the clerk’s report and requiring discussion
8 15/167c PARISH COUNCIL WEBSITE
· Framework agreement for the provision of websites (copy Cllrs 1.3.16)
· Harby History Group
9 15/169c v RESOLUTION TO GRANT £500 TOWARDS A WAR MEMORIAL FOR THE CITY AREA OF THE SANDS
10 15/171 RESOLUTION TO GRANT £500 TOWARDS RESURFACING LC VILLAGE HALL CAR PARK
11 15/174 CHH NEIGHBOURHOOD PLAN
· Advisory Group – Yourlocale approximate quote (copy attached)
· Funding application
12 HARBY COMMUNITY SPEEDWATCH
Co-ordinator & Deputy
13 HARBY PLAYGROUND COMMITTEE
IV