CGIT CAMP WOHELO, Rental Agent, Box 66067 Heritage PO, Edmonton, AB T6J 6T4 www.campwohelo.com email: ph#: 780 430 4062
CAMP WOHELO OVERNIGHT RENTAL AGREEMENT FORM
Name of Group: ______
Address:______
______Postal code: ______
Contact Person: ______Position:______
Telephone: ______Cell: ______
Email address______
Type of Group: ______
Alternate Contact name ______ph#: ______
Total number of people expected:(include all participants, staff, volunteers, etc.) ______
number of cabins needed ______Leader’s cabin needed ______Cottage needed______
Number in own tents______Number of RVs ______
Arrival Date: ______Arrival Time: ______
Departure Date: ______Departure Time: ______
*Rental Agent must receive damage deposit and full payment for the number of people expected at least 30 days prior to your arrival at Camp Wohelo.
**There is a charge if the caretaker has to wait. Please let them know if the above times change. Phone Chrissy and Ryan at 780 389 4458 or 780 233 6698.
*** If mailing the form please submit pages 1-3 only, keep a copy of pages 1-6. Whether mailing the form or submitting it online DO NOT submit the tally sheet on page 4 until AFTER the rental when you will know exactly how many people attended.
YOUR COMMENTS, SPECIAL REQUESTS and/or NEEDS: ______
______
______
------OFFICE: Deposit______Full payment______Waivers/certificate______License ______Confirmation sent______Caretakers updated______
Balance (if any) to group______to Wohelo ______Deposit returned______Receipt sent______
------
pg 1
PLEASE READ CAREFULLY
PERSONAL OR CONSEQUENTIAL INJURY
The CGIT Board of Edmonton, Alberta CGIT, Camp Wohelo, staff, caretakers and/or volunteers
assume no liability for accident, injury or loss of life and shall not be liable or responsible in any way for
any personal or consequential injury of any kind that may be suffered or sustained by the renter/tenant
or any employee, agent, patron or guest of the renter/tenant or any other person who may be upon
the demised premises whether by invitation or otherwise, or for any loss or theft of, or damage or injury
to any property belonging to the renter/tenant or any other person while such property is on
the premises, and in particular, but without limiting the generality of the foregoing, The CGIT Board of
Edmonton, Alberta CGIT, Camp Wohelo, staff, caretakers and/or volunteers assume no liability for
accident, injury or loss of life and shall not be liable for any damage of any kind to any such
property caused by breakdown of any works or system whether forming part of the Lodge, Cabins
or other outbuildings, or by any loss or damage caused by the acts or omission of the renter/tenant.
INDEMNIFICATION OF LANDLORD
The Renter/Tenant shall indemnify and hold harmless The CGIT Board of Edmonton, Alberta
CGIT, Camp Wohelo, staff, caretakers and/or volunteers against all claims, actions, demands, suits
or prosecutions of any kind to which the Landlord may become liable by reason of any breach, violation
or non-performance by the Tenant of any covenant, term or provision of this lease or by reason of
any injury occasioned to or suffered by any person or property as a result of any wrongful act, neglect,
or default by the Tenant or any of its employees, agent, patrons or guests.
We agree to use Camp Wohelo and facilities with due respect, and to follow the rental contract rules.
We agree to compensate for any damage caused by our group beyond the normal wear and to
report to the caretaker any damage done.
As Representatives of ______we agree to educate ourselves and the group on the rules, regulations and expectations set out in the Rental Agreement.
______
Signature of person representing the group. Date
______
Signature of person representing the group. Date
______
Signature of the Camp Wohelo Rental Agent. Date
pg 2
CANOE and PADDLE BOAT USE AGREEMENT
1. Name of group: ______
2. Name and ph # of supervisor, 25 yrs or older, who is in charge during the use of canoes, paddleboats
and during water activities: ______
3. Name of lifeguard who will be on duty during the use of canoes, paddleboats and during all water activities: ______
4. Date/s canoes and/or paddleboats will be used: ______Number of canoes
and/ or paddleboats requested: ______
5. Fee per canoe or paddleboat is $12.00 per day. Total cost of canoe or paddleboat rental: $______
Everyone in the group must be made aware of and agree to abide by the following at all times:
1. Canoes and/or paddleboats are to be used only in daylight hours.
2. Every person in a canoe or paddleboat shall wear a properly fitting lifejacket, which is provided.
3. Canoes and/or paddleboats will never be more than 100 meters from and parallel to the shore.
4. All occupants of the canoes and/or paddleboats will remain seated at all times.
5. A qualified leader will provide supervision of all canoeing, paddleboat and/or water activities.
6. All lifejackets and paddles will be returned to the boathouse and stored properly.
7. All canoes and paddleboats must be removed from water after use and stored in the racks or as directed by the caretaker.
8. In case of damage or loss of canoes, the renter agrees to pay for the full replacement or repair of the canoe or paddleboat.
The CGIT Board of Edmonton Society, Alberta CGIT, and/or their staff, caretakers and/or volunteers assume no liability for accident, injury or loss of life through the use of the waterfront, canoes or paddleboats. (see indemnity)
I agree to educate the group on the rules, regulations and expectations set out in this Rental Agreement.
I agree to and will enforce all of the above and posted conditions and policies for the above named rental group.
______
Signature of supervisor Date
I agree to and will educate the group on, and will enforce all of the above and posted conditions and policies for the above named rental group.
______
Signature of lifeguard Date
If your group will be using the waterfront, canoes and/or paddleboats and/or participating in any water activities and don't have a lifeguard a waiver MUST be signed by the parent/s/legal guardian/s of each child and by each adult. Or if you do have a lifeguard, 18 yrs or older we MUST receive a copy of current certification
*Please attach either the copy of lifeguard's certification or COPIES of waivers (keep copies) *
pg 3
FEE CALCULATION
Name of group: ______
Contact Person: ______ph#______
Rental Dates: ______ACTUAL number of people: ______
OVERNIGHT: 5:00 p.m. - 2 p.m. (negotiable) Includes lodge, kitchen, grounds, washhouse and cabins.
COST - $25.00 PER PERSON PER NIGHT
HIGH SEASON - May 1st to August 31st. We charge for a 40 person minimum, which is $1000.00 per night. (for 40 people or less).
$1000.00 + ______the number of people over the 40 person minimum) X $25.00 each = $______X ______(number of nights) = $______
LOW SEASON - September 1st to April 30th. We charge for a 20 person minimum, which is $500.00 per night. (for 20 people or less).
$500.00 + ______the number of people over the 20 person minimum) X $25.00 each = $______X ______(number of nights) = $______
FIREWOOD $10 per fire ______$______
Equipment RentalS $12.00 per canoe or paddleboat per day.
Number of canoes/paddleboats (includes PFDs and paddles) ______X $12.00 = $ ______
X days needed ______= $ ______
SUBTotals for overnight/s ………………………………..… $ ______
equipment rentals ………………………..…… $ ______
extra time fee (with notice) is $60.00/hr
or $10.00/person/hr, whichever is less …..… $ ______
SUBTotal $ ______
MINUS amount already paid for expected number of people…………..= $ ______
MINUS amount already paid for expected people who did not come
(but not less than the minimum) ....= $ ______
GRAND Total $ ______
BALANCE OWING TO CAMP WOHELO ____TO GROUP___ ……………………………..= $______
*Fill out and send in this page with any balance due AFTER the rental. You will then receive a receipt and your damage deposit and any balance we may owe you.
pg 4
CGIT CAMP WOHELO FEE SCHEDULE
PAYMENT: Two separate cheques are required. If paying online 2 SEPARATE amounts are required.
Payable to: CAMP WOHELO
Mail to: CAMP WOHELO, Rental Agent, Box 66067 Heritage PO, Edmonton, AB T6J 6T4
1. $500.00 Damage deposit.
A damage deposit of $500.00 must accompany the signed rental agreement form. (to be returned to you
by mail AFTER rental if after inspection done with no concerns and all fees are paid.)
2. The FULL AMOUNT for the number of people expected must be received at least 30 DAYS before your arrival at Camp Wohelo.
3. The BALANCE (if there is a change in total number of people present) is due 30 days after rental is over. A penalty of $25.00 will be charged for every 10 days that the fee is late.
CGIT CAMP WOHELO RENTAL REFUNDS AND CANCELLATIONS
Refunds are only given if the Rental Agent is notified 3 weeks prior to reserved date. In the event that a refund is issued, a processing fee of $50.00 will be retained.
RESPOSIBILITIES OF THE RENTAL GROUP
1. Supplies: The Camp provides the buildings and grounds, electricity, a fully equipped kitchen, beds and mattresses (NO bedding or towels are provided). First Aid supplies are the responsibility of the RENTAL GROUP. Water is well water and is tested regularly and is usable, tastes best when refrigerated.
2. Cleaning: Rental groups must leave the buildings and grounds AS CLEAN OR CLEANER than they found them. Failure to do so will jeopardize future use of the camp by your group and you will be charged for cleaning. Cleaning supplies and equipment are provided. Follow the instructions included for clean up and closing of the camp. Please tell us ahead of time if you would rather pay the caretakers to clean.
3. Camper Supervision: We suggest the prescribed adult leader to camper ratios of the Alberta Camping Association be followed. Campers 6 years old or less-1 adult leader per 6 campers.
Campers 7-14 years old-1 adult leader per 8 campers.
Campers 15 years or older-1 adult leader per 10 campers.
Campers under 6 years old must sleep on the bottom bunk.
Children be supervised at all times.
4. Fires: Fires are permitted in fire pit or fireplaces ONLY and must be supervised at all times by adults. Fires must be completely extinguished after each use. No super hot roaring fires permitted. Be RESPECTFUL and enjoy a nice fire. Fireworks are prohibited. Abuse will result in your entire group being asked to leave, a damage fee being assessed and may jeopardize future use. Your group will NOT be refunded.
5. Environment: There shall be no unauthorized cutting of trees or destruction of the natural environment in any way. Please DO NOT pick flowers or destroy vegetation.
PLEASE ENJOY THE NATURAL SURROUNDINGS!!
pg 5
6. Alcohol: Alcohol is prohibited unless the proper license is provided. Any unlicensed alcohol use will result in your entire group being asked to leave, a damage fee being assessed and may jeopardize future use of the camp by the rental group. Your group will NOT be refunded.
Illegal Drugs: Will result in your entire group being asked to leave and a damage fee being assessed and may jeopardize future use of the camp by the rental group. Your group will NOT be refunded.
Medications that are prescribed by a physician or over-the-counter remedies are permitted. For everyone's safety medications (including over-the-counter) should be in the original container, stored securely away from children and administered by an adult. Locked in cars seems to work.
7. Smoking: A NO SMOKING POLICY is in effect on site. Smokers must be of legal age and may only smoke with care at the fire pit area. Smoking in any other area including the lodge, cabins, washhouse, grounds, etc., will result in your entire group being asked to leave and a damage fee being assessed and may jeopardize future use of the camp by the rental group. Your group will NOT be refunded.
8. Pets: Are not permitted on site without waivers. Failure to comply will result in your entire group being asked to leave and a damage fee being assessed and may jeopardize future use of the camp by the rental group. Your group will NOT be refunded.
Working animals, such as Seeing Eye Dogs or other working animals are permitted free access to the entire site, except the kitchen area, with their human companions.
9. Damage: Damage to the buildings, grounds or facilities is to be reported to the Camp Rental Agent immediately. Damage will be repaired to our satisfaction by a representative from the Rental Group or adequate compensation made to Camp Wohelo to cover the cost of repair. Willful damage will result in your entire group being asked to leave and a damage fee being assessed and may jeopardize future use of the camp by the rental group. Your group will NOT be refunded.
Please record and report any items that require repair or servicing to the Camp Rental Agent/Caretaker.
10. Graffiti: There is zero tolerance for graffiti at Camp Wohelo. Graffiti will result in your entire group being asked to leave and a damage fee being assessed and may jeopardize future use of the camp by your group. Your group will NOT get a refund.
Many hours and dollars have been spent to restore to logs and to remove graffiti. The caretakers will do a walk through with you before and after your rental. If there is fresh damage and/or graffiti the rental group will lose the damage deposit. Please send a responsible person to do this.
11. Use of phone: The rental group is responsible for all phone calls made during the rental. Please use your cell phones, calling cards or make collect calls only.
12. Extra care: To help keep the rental fees low, turn off the lights off when not in use. Use the heaters to be comfortable, but lower the heat when away from the building/cabin and while sleeping. Ensure that taps are not dripping, it wastes the well water and the holding tanks will over-flow. Take home anything that can be recycled/returnable or leave in separate blue bags.
Please discuss any special request with us. We know that each individual group may have different needs and we want your time at Camp Wohelo to be safe and enjoyable.
It is the responsibility of the Contact person and the group Representative/s to educate the entire group on the rules, regulations and expectations set out in the Rental Agreement.
Not knowing is not an excuse!
We hope you enjoy your time at Camp Wohelo!
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