Exempt and Non-Exempt Employees

Remaining Time Off and Request Status

Click on “My Status” to view leave history and balances

My Time Off Status – Displays all leave history and balances

Request Time-Off

Click on “My Request” to view pending and approved leave

My Time Off Requests – Request time off and all view all pending and approved leave

Create Time-Off Request

Click on “Add” to create leave requests based on availability and submit for approval:

  • Add – Select Time Off Code
  • Choose Time Off Code based on availability
  • Reason – Select reason for your leave
  • Description – The “reason” will automatically copy into the description area
  • A detailed description may be typed in this area
  • Type – Select leave type
  • Single Day options is for a one date only transaction
  • Date Range option is to select several consecutive days
  • Do not include a non-duty day in this range
  • If a non-duty date interferes, a new entry must be created
  • Start Date – Select the first date of leave
  • “Start Date” and “End Date” option will appear when selecting “Date Range”
  • Days – Select days as one day or half day
  • One full day is entered as 1.0000
  • Half-day is entered as 0.5000
  • Hours - Hours option appears only when leave is selected as “Comp Time”
  • Enter total comp time hours for the leave
  • Start Time –
  • Start time for a full day of leave is 8:00 a.m.
  • Start time for a half day morning absence is 8:00 a.m.
  • Start time for a half day afternoon absence is 1:00 p.m.
  • Save – Saves request and submits for approval
  • Back – Cancels current transaction and will not submit for approval

Click on “Sub Needed” if you require a substitute. You will be directed to eSchool Solutions website (SEMS) to select and call a substitute.

The “Hours” option appears only when leave is selected as “Comp Time”. Enter total comp time hours for the leave.

“Select Employee(s)” option notifies employees in your department/campus about your leave request. Automatically notifies Final Approver and Time Manager about your request:

Cancelling or Editing a Time-Off Request

An unapproved time-off request can be cancelled or deleted by clicking on “Delete” or edited by clicking on “Edit”. When a time-off request has not been approved, you will notice the highlighted transaction and the “Edit” and “Delete” options are active and available.

An approved time-off request cannot be cancelled if the “Edit” or “Delete” option is suppressed.

An approved time-off request can be cancelled by cloning the unwanted transaction.

The hours must be reversed from the original transaction as a negative amount. Click on “Save” and a new transaction will be created and will await approval from time manager and higher approval.

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