REGULAR SESSION, BOARD OF PUBLIC WORKS AND SAFETY, MARCH 14, 2011
The Board of Public Works and Safety of Plymouth, Indiana, met in Regular Session on March 14, 2011, at 6:00 p.m. in the Council Chambers of the City Building, 124 N. Michigan St., Plymouth, IN.
Mayor Senter presided for Board Members Delp, Gardner, Smith and Neidig. City Engineer Gaul, City Attorney Chipman and Secretary Hutchings were also present.
Members Gardner and Neidig moved and seconded to approve the minutes of the executive session of the Board of Public Woks and Safety on February 22, 2011 and the last regular session on February 28, 2011, and to dispense with reading them since they have been reviewed and found to be correct. The motion carried.
Street Superintendent Marquardt recommended that the board award the bids for 2011 Street Materials to both Rock Industries and Stockberger Group because they each have some materials that the other vendor doesn’t.
Board Members Smith and Gardner moved and seconded to award the bids for 2011 Street Materials to Stockberger Group and Rock Industries. The motion carried.
Marquardt referred to the 2011 Fuel Bids, for which the board gave him permission to review and award the bid to the lowest fixed price bidder. He told the board he had confirmed the following fixed fuel prices for the period 3/1/2011 through 2/29/2012 with North Central Co-op. He reviewed the following information with the board:
Quantity: / 34,000 / gallons / CO-OP 87 E-10 Plus Gasoline / $3.065State Road Tax / $0.180
Inspection Fee / $0.010
Federal L.U.S.T. Tax / $0.001
Net Transport Firm Price / $3.256
Quantity: / 30,000 / gallons / CO-OP Premium Diesel R / $3.425
State Road Tax / $0.160
Inspection Fee / $0.010
Federal L.U.S.T. Tax / $0.001
Net Transport Firm Price / $3.596
PLEASE NOTE: The above prices are for transport truck deliveries. Tankwagon truck deliveries will be priced
at $.12/gallon over above prices. Above PREMIUM DIESEL-R price includes cost of winterization for the period of November thru March.
Board Members Smith and Delp moved and seconded to ratify the fuel prices. The motion carried.
The following legal notice was advertised on February 28 and March 7, 2011:
City Attorney Chipman opened the following sealed bids:
COUNTY AUTO CENTER, 2705 N MICHIGAN ST, PLYMOUTH, IN 465632011 Dodge Ram 2500 Crew Cab 4x4 Short Box / $25,942.00
2011 Dodge Ram 1500 Quad Cab 4x4 Short Box / $24,564.00
X 2
TOTAL / $25,942.00 / $49,128.00 / $75,070.00
Options Requested :
Laptop Computer Mount including Installation: / $495.00
Lockable Fiberglass Tonneau Cover, including installation: / $695.00
** Price in original bid for truck includes the 4 corner LED lighting and installation of 2 lighted switches,
therefore no quote will be provided for Up-fitter Switches.
OLIVER FORD - LINCOLN MERCURY, 1001 E JEFFERSON ST, PLYMOUTH, IN 46563
2011 Ford F250 S.C. 4x4 / $26,549.00
2011 Ford F150 S.C. 4x4 / $26,329.00
PLYMOUTH, IN 46563 / X 2
TOTAL / $26,549.00 / $52,658.00 / $79,207.00
Options Requested :
Up-Fitter Switches (STD F250 only): / $0.00
Lockable Fiberglass Tonneau Cover: / $750.00
Laptop Computer Mount including Installation: / $300.00 - $500.00 Depending on Type
SUMMIT CITY CHEVROLET, 5200 ILLINOIS ROAD, FORT WAYNE, IN 46804
2011 Chevrolet Silverado 2500HD 4WD Ext Cab 144.2" LT / $30,870.00
2011 Chevrolet Silverado 1500HD 4WD Ext Cab 143.5" LT C / $28,169.00
X 2
TOTAL / $30,870.00 / $56,338.00 / $87,208.00
Save $450.oo if picked up at dealership
Options Requested :
Up-Fitter Switches or equal: / To be priced at cust specs if award
Lockable Fiberglass Tonneau Cover: / Aftermarket included in price
Laptop Stand: / To be priced at cust specs if award
SUMMIT CITY CHEVROLET, 5200 ILLINOIS ROAD, FORT WAYNE, IN 46804
Summit City also included this Alternate Bid - Specs Wt - With these specs (1 wt) on all 3
2011 Chevrolet Silverado 2500 / $29,309.95
2011 Chevrolet Silverado / $27,760.71
X 2
TOTAL / $30,870.00 / $56,338.00 / $84,831.37
Save $450.oo if picked up at dealership
Board Members Smith and Neidig moved and seconded to take the bids under advisement. The motion carried.
Utility Superintendent presented the following reports for the utility departments:
CITY OF PLYMOUTH WATER DEPARTMENT
Board of Public Works and Safety
FEBUARY 2011 Monthly Report
PLANT OPERATIONS
Water Treated February – Ledyard Plant 27,053,603 gallons
Water Treated February – Pine Plant 14,985,778 gallons
Total 42,039,381 gallons
Water Treated – Daily Average – Ledyard Plant 966,200 gallons
Water Treated – Daily Average – Pine Plant 535,206 gallons
Total 1,501,406 gallons
· General maintenance to the Ledyard and Pine water plants
· 2-01-11 Rebuilt fluoride tank at the Ledyard Plant
· 2-02-11 Disconnected meter testing equipment at the Ledyard Plant and transported to the Pine Road Plant
· 2-16-11 Performed a routine generator test at the Ledyard Plant and Pine Road Plant
· 2-18-11 Disassembled and rebuilt the fluoride holding tank for the Pine Road Plant
· 2-23-11 Re-plumbed fluoride tank at the Pine Road Plant and placed back on-line
· Backwashed filters at Ledyard Plant 7 times at 115,200 gallons each plus one (1) side at 57,600 gallons for a total of 864,000 gallons
· Backwashed filters at Pine Plant 8 times at 57,600 gallons each for a total of 460,800 gallons
· Total backwash for the month was 1,324,800 gallons
· Performing manual backwash analysis/observation on Ledyard Plant pressure filters
· Set up and started using new analyzers
WATER SAMPLING
· 10 – Distribution system bacteria samples
· Performed testing at the Ledyard plant and the Pine Road plant for Langlier (index) for saturation to provide information to IDEM for our asbestos pipe wavier. One (1) set for each plant
· 8 – Fluoride samples for
· 372 – process control samples and analysis at the Ledyard Plant
· 372 – process control samples and analysis at the Pine Plant
This includes Ferrous Iron, Total Iron, Manganese, Total Chlorine, Free Chlorine and Fluoride
SERVICE
Locates 48
Total Number of Work Orders 273
Service Disconnects 11
Service Disconnects for non-pay 28
Service Reconnects for Non-pay 27
“Service Notice” left on door (Blue Tags) 11
“Insufficient Funds” notice left on door (Pink Tags) 5
New Radio Read / Meter Installations 301
Accuracy checks 170
After Hours Call Outs 3
Meters repaired 0
Hydrants Sandblasted and Painted 0
CONSTRUCTION ACTIVITIES
(0) Curb Stops Replaced (¾”)
(1) Curb Stops Retired and Capped Off at Valve
2-7-11 Retired old ¾” service on west side of 619 W. Garro St. off of 3rd St.
(0) New Taps Installed
(0) New Mains Installed
(0) Valve Boxes Repaired or Replaced
(1) Hydrants Repaired, Replaced, or New
(12) Main Breaks Repaired
2/09/11 Repaired 4” main break in front of 1217 W. Washington St.
2/15/11 Repaired 4” main break at the NW Corner of N. 5th St. and Adams St. We used a 4” X 7.5” repair clamp.
(2) Service Lines Repaired, Replaced or Retired
2/09/11 900 W Harrison St. – Trailer Ct.
2/15/11 Replaced entire 2” service from main to curb stop at 2701 N. Michigan St.
(Key Bank) bored under Hoham Dr.
Miscellaneous
· Meter reading dates for February usage - 2-28-11 and 3-01-11
· 2-04-11 All employees attended a safety meeting presented by Gibson Insurance Company held at the Waste Water Treatment Plant
· 2-8 & 2-9 – All employees participated in the city’s Principal Wellness Physical
CITY OF PLYMOUTH WASTEWATER DEPARTMENT
Board of Public Works and Safety
FEBRUARY 2011 Monthly Report
PLANT OPERATIONS:
1) Total flow in gallons 58,455,256
2) Average daily flow in gallons 2,087,688
3) Monthly average in BOD removal 99.2%
4) Monthly average in TSS removal 95.6%
5) Monthly average in Ammonia removal 98.7%
6) General plant maintenance
7) Meet with EGA on the utility’s energy audit 2-7 and provided additional information for evaluation.
8) Herman & Goetz replaced automatic transfer switch #1 on the WWTP’s auxiliary generator 2-22
9) Incorporating and training additional employees for after normal hours responsibilities
10) Fabricated spill prevention piping sludge fill station
11) Rebuilt baffles in 4,000 gallons tanker truck
12) Completed painting piping on raw sewage discharge piping
13) Transfer switch on plant’s back-up generator was replaced 2-22
14) Completed installing audio/visual equipment in the Council Chambers
15) Wellness health checks completed on all employees 2-8 / 2-9
16) Completed hearing tests associated with facility’s hearing conservation plan, 2-23
MEETINGS ATTENDED:
2-1 TRC Meeting – Family Express
2-2 Water / Wastewater staff meeting
2-4 Gibson Safety Training for Water and Wastewater
2-14 Meeting with Jack Lieght on Water and Wastewater energy audit
2-14 Board of Public Works and Safety
2-15 TRC Meeting – Centennial Parkway Subdivision (CMD)
2-16 Water / Wastewater staff meeting
2-17 N. Oak Dr. Utility walk through with HRP Construction (contractor)
2-28 Board of Public Works and Safety
2-28 MS4 meeting – audit response with Don Larson of Commonwealth Engineers
COLLECTION SYSTEM:
1) Cleaned 150 feet of sewer lines
· 150’ during service calls
· 0’ during preventive maintenance
2) Televised 0feet of sewer lines
3) Mechanically removed roots from0 feet of sewer lines
4) Removed approximately 0 ton of silt and debris during cleaning and
inspections of sewers lines
5) Used approximately 500 gallons of potable water during sewer cleaning
6) Performed routine maintenance on 10 CSO’s and 15 pumping station
7) Received training by Ques the manufacture of the sewer close circuit televising equipment on 2-8 / 2-9
8) Collected inside information on 2010 construction projects
ASSISTED WATER DEPARTMENT
· Assist in water meter change out program
· Worked with NOBI on the security systems at the Ledyard and Pine Plants
· Worked with Ortman Well Service on the video inspection of well #3
· Inspected and repaired all fluoride pumps at Pine and Ledyard Plants
· Built water manifolds for various festival and other public events
· Reviewed pump outputs on #3 well
Superintendent Davidson said that he wanted the board and the public to be aware that on April 1st the water department would begin their unidirectional water main flushing program. He said he will also be bringing it up at the next meeting and will also issue a press release. During this process we will be systematically valving off sections of the water mains and flushing those individual sections. This is a much more efficient way of doing the system; it saves a lot of water and also does a much better job of scouring in side of the pipe and insuring that you will get a better flush. The old conventional way of flushing used four to five times more water and basically chased the rust and the brown water from main to main. The department will be doing this program during daylight hours due to the fact that we will have to be opening and closing individual valves and just like any water main flushing main flushing project you will notice some brown water occasionally. The brown water should clear up rather quickly. They will starting at the water plant at Pine Road and will be bringing it into town. That way we can flush everything into the middle of town and then they will start at Ledyard and flush it out into the center. The last time we did the unidirectional main flushing, M.E. Simpson, Valparaiso did it for us at a cost of $54,000. This is something that should be done every twelve to eighteen months; obviously we cannot afford $54,000 that often so we are going to try to tackle that ourselves. We have contracted with M.E. Simpson for approximately three days worth of assistance on this; we have all of the maps which they used previously. This is a time consuming job, there will be a two man crew and it will probably take two months to get through the city. We want to get this done prior to doing anything with our filter media change outs. That way when we put clean water in there hopefully it will be a better product at the customer.
Davidson reported that he had implemented a computerized plan maintenance program at the wastewater plant that is working very well. He said there was a sample at the back page of his report. This is something they had been working at for several years and have finally had time to implement it. We are seeing that it controls our inventories a lot better and work orders which are generated at the prescribed time and the maintenance required items are not getting put off. Once this is implemented fully at the wastewater plant it will be implemented at the water plant also.
Fire Chief Metsker presented the following report for February:
Plymouth Fire DepartmentDepartmental Activity Report
*Staff hours for Fire Alarm responses that have an associated EMS alarm record are considered shared hours.
Shared hours are posted only with EMS alarm responses to avoid duplication of staff hours in totals.
Current Period / Prior Period
Category / Current Count / Staff Hrs / Count / Staff Hrs
EMS Alarm Situations
No Location Provided / 178 / 769.70 / 355 / 1,358.54
178 / 769.70 / 355 / 1,358.54
Fire Alarm Situations
Accident, potential accident / 0 / 0.00 / 1 / 0.00
Chemical release, reaction, or toxic / 2 / 0.00 / 6 / 0.00
Dispatched and cancelled en route / 5 / 0.00 / 11 / 0.00
Electrical wiring/equipment problem / 1 / 0.00 / 2 / 0.00
Emergency medical service (EMS) Incident / 138 / 0.00 / 257 / 0.00
False alarm and false call, Other / 5 / 0.00 / 17 / 0.00
Medical assist / 20 / 0.00 / 40 / 0.00
Mobile property (vehicle) fire / 1 / 0.00 / 1 / 0.00
Overpressure rupture, explosion, overheat, / 1 / 0.00 / 1 / 0.00
Public service assistance / 1 / 0.00 / 1 / 0.00
Rescue, emergency medical call (EMS) / 0 / 0.00 / 3 / 0.00
Service call, other / 1 / 0.00 / 2 / 0.00
Severe Weather & Natural Disaster / 1 / 0.00 / 1 / 0.00
Smoke, odor problem / 0 / 0.00 / 1 / 0.00
Steam, other gas mistaken for smoke / 0 / 0.00 / 1 / 0.00
Structure Fire / 0 / 0.00 / 3 / 0.00
System or detector malfunction / 1 / 0.00 / 1 / 0.00
Unintentional system/detector operation / 1 / 0.00 / 5 / 0.00
Wrong location, no emergency found / 0 / 0.00 / 1 / 0.00
178 / 0.00 / 355 / 0.00
Current Period / Prior Period
Category / Current Count / Staff Hrs / Count / Staff Hrs
Training
Advanced Cardiac Life Support / 6 / 48.00 / 6 / 48.00
Airway Management / 0 / 0.00 / 6 / 45.00
Apparatus Check Procedures / 0 / 0.00 / 5 / 4.00
CPR / 1 / 0.00 / 1 / 0.00
Documentation / 0 / 0.00 / 14 / 12.00
Emergency Medical Services / 7 / 6.00 / 7 / 6.00
EMS Audit and Review / 8 / 8.00 / 35 / 41.50
Hazardous Materials Overview / 7 / 28.00 / 38 / 169.00
Hazmat Awareness and Operations / 0 / 0.00 / 14 / 42.00
Infection Control / 7 / 14.00 / 36 / 72.00
Instructor Training / 0 / 0.00 / 7 / 36.00
Paramedic School / 14 / 56.00 / 28 / 112.00
Preplan / 34 / 119.00 / 34 / 119.00
Pump Operations / 2 / 4.00 / 2 / 4.00
Respiratory System / 0 / 0.00 / 28 / 42.00
SCBA / 0 / 0.00 / 2 / 4.00
Trauma / 0 / 0.00 / 26 / 48.00
Volunteer EMS Business Mtg. / 11 / 16.50 / 26 / 24.00
Volunteer Fire Business Mtg. / 29 / 58.00 / 56 / 112.00
126 / 357.50 / 371 / 940.50
Incidents by District (Summary) / Pct of / Pct of
District / Count / Incidents / Est. Losses / Losses
001 Argos / 1 / 0.56% / $0 / 0.00%
004 Culver / 1 / 0.56% / $0 / 0.00%
007 Plymouth / 113 / 63.48% / $0 / 0.00%
008 Polk / 2 / 1.12% / $0 / 0.00%
011 Center Twp / 24 / 13.48% / $0 / 0.00%
019 West Twp / 31 / 17.41% / $0 / 0.00%
12 Argos Paramedic Assist / 1 / 0.56% / $0 / 0.00%
15 Culver Paramedic Assist / 3 / 1.68% / $0 / 0.00%
16 Lakeville/Lapaz Paramedic Assist / 1 / 0.56% / $0 / 0.00%
18 Walkerton Paramedic Assist / 1 / 0.56% / $0 / 0.00%
Total Incident Count: / 178 / Total Est. Losses: $0 / $0
Police Chief Cox presented the following report: