Audit Tool for the event of a Resident reported Missing from a Residential Service for Persons with Disabilities

Residential Unit / Community House Name: ______

Objective of Audit tool:

This audit tool is to be used to retrospectively audit the processes implemented when a resident is reported missing from Residential Services for Persons with Disabilities.

Methodology:

Inclusion Criteria: All persons residing within HSE Residential Services for Persons with Disabilities in (insert location)

Frequency of Audit: e.g. Following missing person drills or after a missing person incident

(*Note: this is just a suggestion – frequency to be determined by each individual service)

Method:This is a retrospective audit

Feedback: Completed Audit Tool to be kept in the Audit File in the Unit./ Community House

Final page of the Audit Tool to be forward to the Sector Manager.

Unit / House / Date of Audit
Auditor(s) Name(s) / Auditor(s) Title (s)
Resident Identifier (name/ medical card number) / 1. / 2. / 3.
4. / 5. / 6.

Methodology: RecordY for Yes, if the item is found in the resident’s care record.

Record N for No, the item is not present or N/Afor Not applicable

Audit Tool for the event of a Resident reported Missing from a Residential Service for Persons with Disabilities

Residential Unit / Community House Name: ______

Section A: When a person is noted missing (RecordY for Yes, N for No or N/Afor Not applicable)

Audit Number
Criteria / 1 / 2 / 3 / 4 / 5 / 6
A1 / If the resident has a mobile phone is there evidence that attempts were made to contact him/her to establish their whereabouts
A2 / Is there evidence that places known to be familiar to the individual were searched
A3 / Is there evidence that an individual risk assessment has been completed and maintained in the resident’s care plan
A4 / Was Stage 1 of the search plan instigated by the most senior person available
A5 / Did the most Senior person on duty inform all staff present that the person was missing
A6 / Did the most senior person on duty seek immediate assistance, if alone at the time of the incidence
A7 / Did the most senior person on duty co-ordinate an immediate search of the area
A8 / Did the most senior person on duty establish an estimate time that the person was last seen in the area
A9 / Did the most senior person on duty assign a person to complete the missing person profile
A10 / Did the most senior person on duty inform management that a person was missing
A11 / Is there evidence that recent CCTV camera footage, if available, was checked
A12 / If the person was found was the necessary documentation completed as soon as possible
Total Scores for Yes
Total Scores for No
Total Scores for N/A
Total = 12% Total =Total Scores forYes X 100
12 – Total N/A

Comment:______

Section B: When a person is noted missing and a time scale of 15 minutes has elapsed. (RecordY for Yes, N for No or N/Afor Not applicable)

Criteria / 1 / 2 / 3 / 4 / 5 / 6
B1 / The search co-ordinator was the most senior person on duty at the time
B2 / The search co-ordinator issued a floor plan/zoned area checklist for each building and outhouse
B3 / The search co-ordinator advised on the reporting system to be used in relation to reporting back times
B4 / The sector manager or a representative/Gardaí/family were informed
B5 / The Regional Director of Communications was informed
B6 / Beyond the 2nd hour the search party reported back to the co-ordinator every 30 minutes
Total Scores for Yes
Total Scores for No
Total Scores for N/A
Total = 6% Total = Total Scores for Yes X 100
6 – Total N/A

Comment:______

Section C: When a person is found. (RecordY for Yes, N for No or N/Afor Not applicable)

Criteria / 1 / 2 / 3 / 4 / 5 / 6
C1 / The control centre was alerted when the person was found
C2 / The search co-ordinator informed all members of the search team/Sector Manager/family/Director of Communications/Gardaí
C3 / A ‘Medical Assessment’ was carried out, with the consent of the resident, within 24 hours of the resident’s return
C4 / A ‘Psychological follow-up’ was requested
C5 / An ‘Internal team review’ was carried out within 3 days of the resident going missing
C6 / A ‘Risk Assessment’ was carried out
C7 / A ‘Review of the Care Plan’ was carried out
Total Scores for Yes
Total Scores for No
Total Scores for N/A
Total = 7% Total = Total Scores for Yes X 100
7 – Total N/A

Comment:______

Section D: Missing Persons Audit - Outcomes and Recommendations

Residential Unit / Community House Name: ______Date: ______

Audit Results / 1 / 2 / 3 / 4 / 5 / 6
% Total Compliance / % Total Compliance / % Total Compliance / % Total Compliance / % Total Compliance / % Total Compliance
Section A
Section B
Section C
Audit Outcomes / 1 / 2 / 3 / 4 / 5 / 6
Yes / No / Yes / No / Yes / No / Yes / No / Yes / No / Yes / No
Processes were appropriately applied at all times
There were deviations from the correct processes
Recommendations for improvement are required
Recommendations arising from the audit: / Date for completion / Responsibility
Resident 1
Resident 2
Resident 3
Resident 4
Resident 5
Resident 6

Auditor Signature: ______Date:______

CNM Signature:______Date:______

Director of Nursing Signature: ______Date: ______

Audit Toolfor the event of a Resident reported Missing from a Residential Service for Persons with Disabilities, QPS DML, Page 1 of 4