Regular Session of the Minden City Councilwas Called to Order by Mayorarmstrong at 6:00Pm

December 8, 2015

Regular session of the Minden City Councilwas called to order by MayorArmstrong at 6:00pm on above date.

Present: Ploen, Wellman, Arnold, Zimmerman, McCool Absent:none Also attending:Phil Bintz, Steve Perry,

Phil Bane, Wes Zimmerman, Brad Driver, J. Schneckloth, & T. Schneckloth

Motion by Wellman, second by Ploen to approve the agenda with the addition of ICAP deductible discussion. M.C. 5-0

Motion by Wellman, second by Arnold to approve minutes of the NovemberMeeting. M.C.5-0

Motion byMcCool, second byWellman to approve the financial statement. M.C.5-0

Motion by Zimmerman, second by McCool to approve the bills for payment. M.C.5-0

Steve Perry updated the council on the Meadow lane progress. The second phase of the Meadow Lane project is complete and the contractor will finish this spring as weather permits. Motion by Wellman, second by Arnold to approve Bluffs Paving pay request #3 in the amount of $90,378.07. M.C. 5-0

Steve also discussed the need to add fly-ash to the top of meadow lane because of the wet conditions. The cost for the fly-ash will be added to the original bid. Motion by McCool, second by Wellman to approve change request #1 Flyash stabilization for subgrade STA 6+00 to STA 7+50 509 SY@$12.00/SY = $7080.00. M.C. 5-0

The council discussed the current ingress/egress the city has behind 240 Main St. The city requires access at all times and if any property owners block the city’s access the city will proceed with condemnation procedures to make this a permanent alley. Motion by Wellman, second by McCool to continue with the current ingress/egress on file as long as the city is not denied access. If access is denied the city will proceed with condemnation. M.C. 5-0

Phil Bane explained to the city he is starting a new Photography/videography business. Phil would like to take overhead pictures of the town to show the different seasons and landscaping changes. Phil uses a drone to get his pictures and wanted to make sure it was alright with the city. Also Phil will put a video together of the overhead pictures for the city to use on their website. There will be no cost to the city. Motion by Wellman, second by McCool to give permission to Phil Bane to take overhead pictures of the city. M.C. 5-0

The Fire dept is considering tearing down the old metal Quonset building across from the fire hall. The building is becoming an eye sore and is no longer needed for storage. Motion by Ploen, second by Arnold to have the fire chief get pricing on the demolition of the building. M.C. 5-0

The council reviewed the Periodic Exam report the State of Iowa Auditor’s office completed on the City of Minden. The exam is designed to focus on the financial processes of the City to help ensure accountability and compliance and minimize the opportunity for fraud and to review selected City records for propriety and determine whether adequate records are maintained by the city. The exam went very well and the report is on file at city hall.

RESOLUTION 15-11 “To Name Depositories and establish maximum deposit amounts”. Motion by Arnold, second by McCool to approve resolution 15-11 Naming Farmers and Merchants State bank as the official depository with a maximum deposit of $3,000,000. Roll Call Ayes: Wellman, Zimmerman, Ploen, Arnold, McCool. Nays : none

Motion by Arnold, second by McCool to approve the 2016 Council Bluffs library contract. M.C. 5-0

Backhoe discussion tabled until the January meeting.

Cost of living raise was discussed by the council for Teresa Tenner. Motion by Zimmerman, second by Wellman to approve a 3.5%, (.61 cents) 17.70per hour to 18.31 per hour cost of living raise for Tenner, effective January 1, 2016. M.C. 5-0

The council discussed raising the deductibles on the cities insurance policy. The City’s insurance agent suggested increasing the deductibles to help offset any increases. Motion by McCool, second by Ploen to raise the vehicle comprehensive deductible to $500 and the property deductible to $1,000. M.C. 5-0

The council discussed continuing the downtown beautification. Councilman Zimmerman will contact some contractors to get bids and options on sidewalks and retaining walls.

Motion byArnold, second by Wellman for adjournment at 7:30pm. M.C. 5-0

Approved bills:

MidAmerican energyUtilities(November)1475.96

Post MasterPostage water bills87.15

T. TennerSalary1687.48

R. SchuningSalary3193.61

R. SchuningUnused sick pay1732.00

P. BintzSalary2525.78

B. Driversalary945.63

ETTPSFed, SS2968.96

IPERSRet.1699.88

F&M BankInt. pymt for TIF rev. Bond1863.89

Storey Kenworthyminute book paper91.00

Holtzmower clutch switch19.25

Pott Co. auditorelection cost1632.72

McCarthy TrenchingMeadow Ln sewer line1492.50

McCarthy trenchingPerry St storm sewer12,000.00

Olmsted & Perryengineering meadow ln4285.15

McCarthy TrenchingMeadow ln hydrant/ditch clean1015.00

Iowa rural waterannual dues225.00

Diamond Oilfuel1188.73

Hachtesting chemicals473.96

Display salesChristmas bulbs141.00

Bobcatskidloader trade-in3095.00

Walnut Commphone bill137.62

Menardstriangle Christmas deco161.04

T. Tennerreim for Home Depot/snowflakes85.51

R & S Wastegarbage2753.00

Verizonfire dept cell phone38.74

Regional WaterWater625.30

C B Waterworkswater testing25.00

Counselcopier20.00

Shelby Vetshipping12.74

Napaoil for compressor7.69

Office depotclock/calendars/sharpie/hanging files35.77

Bobcat of Omahaoil filters/edge spord/edge rack379.30

Bluffs Pavingmeadow lane pay req #390378.07

Midwest Lablagoon testing1475.00

Clear titlecircle drive title search150.00

CHI Healthpre-employment test105.00

State Hygenictesting39.00

GazetteOct & Nov minutes/financials230.03

EMSfire dept ambul. Billing161.24

Feld firefire dep text. Recharge25.75

NovemberExpenses:

Gen.$20979.21

TIF127422.59

Water1959.61

Sewer5570.57

Total$155,931.98

NovemberRevenue:

Gen.$20262.93

RUT6403.26

TIF1018.29

Water7528.77

Sewer5326.35

Total$40,539.60

Teresa TennerRichard Armstrong

ClerkMayor