Regular Meeting of the Village of McLean held the 10th day of January 2017
Present: Mayor Mark Towers, Councilors: Shawn McIntosh, John Dulle, Jamie Torry, Mike Trithart Admin. Nadine Jensen.
Call to Order: Mayor Towers called the meeting to order at 6:57 pm
Agenda:
001/2017 – Clr. Torry: moved the agenda be adopted as presented.
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Minutes:
002/2017 – Clr. Torry: moved the minutes of the Regular meeting held Dec 13/16 be adopted as presented.
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Correspondence:
Mayor Towers requested the correspondence be presented.
003/2017 –Clr. Dulle: Annual Professional Assignments – moved
WHEREAS council needs to confirm the following professional assignments
BE IT RESOLVED that the assignments be Lawyers: David Bishop existing legal (Queens Bench)
Glen Dowling for basic Municipal Legalities
Auditor: Dudley & Co. LLP
Building Inspector: Professional Building Inspectors (PBI)
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Admin Report: yes First Responder Report: N/A
Rec Board Report: N/A Fire Dept. Report: N/A
Water report: emailed to council
004/2017 – Mayor Towers: Walker Projects Lagoon – moved
WHEREAS the Water Security Agency advised that council must complete an engineer review of the lagoon, to determine the best way to remove effluent from Cell #3, when necessary,
BE IT RESOLVED: that council proceeds with Walker Projects to begin the review as soon as possible.
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005/2017 –Clr. Torry: Correspondence – moved that the correspondence was presented, and is to be filed accordingly.
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Delegation #1 Cliff Ebenal attended council chambers at 7:30pm.
Mayor Towers moved the meeting to “in camera” so Mr. Ebenal could share his intentions/plans regarding Village Raw Waterline easements &/or lack thereof, and gave Mr. Ebenal the floor.
Mr. Ebenal left council chambers at 7:40 pm.
Mayor Towers called the regular meeting back to order at 8:10 pm.
Clr. McIntosh moved for a break at 8:10 pm
Mayor Towers called the meeting back to order at 8:13 pm
006/2017 – Clr. Dulle: Volunteer Appreciation Day – moved
WHEREAS there are all kinds of volunteers in the Village of McLean and Community
BE IT RESOLVED: that the Village of Mclean council organize a Volunteer Appreciation day this summer.
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New/Old Business:
007/2017 – Clr. McIntosh: Snow removal complaint re: Carter St.– moved
WHEREAS the Zoning bylaw allows for no more than 60% of the frontage of any parcel to be driveway,
AND WHEREAS the property owner needs to be advised of this,
AND FURTHERMORE the property owner was previously concerned about his underground sprinklers being damaged by the grader,
BE IT RESOLVED that he be requested to stake his driveway so that the operator knows exactly where to drop the wing and remove the snow without causing damage.
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Continued… Page 2 Jan 10, 2017
008/2017 – Clr. Torry: Grading/Snow Removal – moved
WHEREAS there have been several grading and snow removal complaints
BE IT RESOLVED that Jim Schaeffer, owner of Schaeffer’s Trenching be advised of the complaints, and ask him to correct it.
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009/2017 – Clr. McIntosh: Civiclive – moved
WHEREAS the villages of Sedley, Odessa, and possibly the town of Qu’Appelle have arranged for a group rate for Civiclive phone service, and are asking if we wish to be included,
AND WHEREAS it is a way to contact hundreds of phone numbers/people, with one message in a short amount of time
BE IT RESOLVED that council approves to proceed with CivicLive.
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010/2017 – Clr. Torry: 1/3 H.P. Septic pump size – moved
WHEREAS it has been reported that some residents are purchasing larger septic pumps when replacing olds ones
BE IT RESOLVED that septic pumps installed in the Village of McLean, be no larger than 1/3 horsepower.
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011/2017 – Clr. Torry: Renters in Village Shop - moved
WHEREAS earlier this year council agreed to accept an “offer to purchase” the Village shop,
AND WHEREAS the purchase was expected to be complete by Dec 31, 2016
BE IT RESOLVED that if there are any renters still wishing to rent a spot in the shop, that council proceed to rent spots out on a month-to-month basis, until such time that the shop is sold.
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012/2017 – Clr. Dulle: Firearm Bylaw - moved
WHEREAS a Firearm Bylaw is in the process of being drawn up
BE IT RESOLVED that council has determined that anyone who accepts the Animal Control Officer position, should be in possession of a PAL license and/or proper documentation otherwise known as Hunter’ Safety Course.
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013/2017 – Clr. McIntosh: Debit Machine - moved
WHEREAS ratepayers have been requesting a debit machine
AMD WHEREAS Moneris has proposed the best set up fees and charges
AND FURTHERMORE ratepayers have advised that they would agree to pay extra charges to be able to use the machine
BE IT RESOLVED that council acquire a debit machine through Moneris for a 90 day trial, to be used for debit, Visa and MasterCard, with any and all fees be charged to the customer.
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014/2017 – Clr. Dulle: Accounts Payable – moved the Accounts Payable be paid as presented. ($17,582.44)
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Mayor Towers adjourned at 10:34 pm.
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Mayor Administrator