Registration Assistant

Registration Assistant/

Office Assistant

2018 Application Packet

Office of New Student and Family Programs

103 Preska Residence Community

507-389-5498

Application Checklist:

I have attached a resume including my work experience, leadership experience, and campus activities/involvements.

I have attached (a) separate sheet(s) with my answers to the essay question.

I have completed my interview availability form and understand that my interview time(s) will be scheduled using this form, however this does not guarantee I will be selected for an interview.

I have spoken with the reference I am using for this application and they will send their letter of reference to Robin Langemo, 103 Preska Residence Community by March 23, 2018 at 4:00 PM. I will also follow up with my reference to ensure timely completion of my application requirements.

Application Timeline:

March 23, 2018:Application due

March 26, 2018: Notification of Interview

March 27-April 4, 2018: Interviews

April 6, 2018: Offer of Employment Notification

April 11, 2018: Acceptance of Offer of Employment Due

Keep this page for your personal records.

ORIENTATION OFFICE ASSISTANT JOB DESCRIPTION

OFFICE OF NEW STUDENT AND FAMILY PROGRAMS – 103 PRESKA RESIDENCE COMMUNITY

Title: Orientation Office Assistant

Brief Position Description: The Office New Student and Family Programs employs undergraduate students who are committed to assisting new and transfer students with the transition to Minnesota State University, Mankato. Orientation reinforces the University's mission to educate students for a global community by facilitating both the personal and academic successes of new students at MSU. The Orientation staff members serve in multiple roles, as positive role models, tour guides, educators, etc. The Office Assistant will provide both office and onsite assistance to the Summer Orientation program.

Supervisors: Office Manager

Benefits & Compensation:

• Remuneration for the position will be $9.50/hour, approximately 10-15 hours per week for approximately14 weeks.
• Work hours are flexible and will be scheduled around class schedules.

Minimum Qualifications:

• Cumulative GPA of 2.5 or higher
• Strong written and verbal communication skills
• Strong organizational skills

• Experience working with a variety of people and skill levels

• Ability to work with others
• Flexible work schedule

Preferred Characteristics:

• Understanding of basic academic requirements/policies (general education, academic good-standing, etc.).
• Competence with computers and the University registration process.
• Knowledge of Minnesota State University, Mankato and its resources for students and parents.

Responsibilities:

• Provide assistance in the Office of New Student and Family Programs. Specific responsibilities may include answering telephone calls, preparing orientation mailings, preparing orientation program materials, photocopying, answering general questions, scheduling appointments, and data entry.

• Attend all scheduled staff meetings or training programs.

Expectations

• All student employees must be enrolled for at least one credit hour during the summer in order to hold an employment position on campus.
• Orientation staff members must maintain a good academic and disciplinary standing.
• Position hours are available from May through August 2018 (May 14 – August 24)
• Students are expected to work all scheduled hours May-August

Summer 2018 Orientation Office Assistant Duty Dates:

The office of New Student and Family Programs Office Assistant completes duties during office hours of 7:30a.m. to 4:00p.m. Monday through Friday. This position will being May 14 and end August 24. Student will be scheduled between 10-15 hours per week depending on class schedule and orientation schedule.

ORIENTATION REGISTRATION ASSISTANT JOB DESCRIPTION

OFFICE OF NEW STUDENT AND FAMILY PROGRAMS – 103 PRESKA RESIDENCE COMMUNITY

Title: Orientation Registration Assistant

Brief Position Description: The Office of New Student and Family Programs employs undergraduate students who are committed to assisting new students with the transition to Minnesota State University, Mankato. Orientation reinforces the University's mission to educate students for a global community by facilitating both the personal and academic successes of new students at Minnesota State University, Mankato. The Orientation staff serves in multiple roles, as positive and good will ambassadors, discussion leaders, tour guides, class registration advisors etc. The Registration Assistant will support the Orientation Peer Assistants in helping students through the online class registration process.

Supervisors: Graduate Assistant and Assistant Director for Orientation Programs

Benefits & Compensation

• Remuneration for the position will be $9.50/hour, approximately 8-10 hours per week for 9 weeks during the summer, plus four orientation sessions during the 2018-2019 academic year
• Lunch is provided during each scheduled orientation program
• Leadership experience and enhanced communication skills

Minimum Qualifications

• Cumulative GPA of 2.5 or higher
• Good verbal communication skills
• Proficient in spoken English

• Experience working with a variety of people and skill levels

• Ability to work with others both individually and group settings
• Available weekday afternoons

Preferred Characteristics

• Understanding of basic academic requirements/policies (general education, academic good standing, etc.)
• Competence with computers and the University registration process
• Knowledge of Minnesota State University, Mankato and its resources for students and parents

Responsibilities

• Provide support and assistance in the registration computer lab during the student course registration process
• Attend all scheduled staff meetings or training programs
• Serve as an appropriate role model and mentor for new students to Minnesota State University, Mankato

Expectations

• All student employees must be enrolled for at least one credit hour during the summer in order to hold an employment position on campus
• Orientation staff members must maintain a good academic and disciplinary standing
• Position hours are pre-determined; staff members must be available during weekday afternoons from May 30-July 21 and August 16-18
• Staff members will be expected to dress appropriately, including wearing an Orientation staff shirt and black or khaki pants

Minnesota State University, Mankato is an Affirmative Action/Equal Opportunity Institution.

It does not discriminate in its employment, admissions, or related service programs.

Summer 2018 Orientation Registration Assistant Duty Dates (Subject to Change):

On Duty Days, you will assist in the registration labs from approximately 12:00pm - 4:30pm. Lunch will be provided on Duty Days.

Registration Assistant Training DatesTuesday, May 29, 2018 from 12:00-4:30pm

Wednesday, May 30, 2018 from 12:00-4:30pm

Summer Orientation Dates

Transfer Orientation Dates

Friday, June 1, 2018

Friday, June 22, 2018

Friday, July 13, 2018

Wednesday, August 22, 2018 (Transfer Only)

Friday, August 24, 2018

New Student (First Year) Orientation Dates

Session 1: June 4-5, 2018 (Monday-Tuesday)

Session 2: June 6-7, 2018 (Wednesday-Thursday)

Session 3: Friday, June 8, 2018 (One Day)

Session 4: June 11-12, 2018 (Monday-Tuesday)

Session 5: June 13-14, 2018 (Wednesday-Thursday)

Session 6: June 18-19, 2018 (Monday-Tuesday)

Session 7: June 20-21, 2018 (Wednesday-Thursday)

Session 8: Monday, June 25, 2018 (One Day)

Session 9: Tuesday, June 26, 2018 (One Day)

Session 10: June 27-28, 2018 (Wednesday-Thursday)

Vacation: June 29-July 10, 2018

Session 11: Wednesday, July 11, 2018 (One Day)

Session 12: Wednesday, July 12, 2018 (One Day)

Session 13: July 16-17, 2018 (Monday-Tuesday)

Session 14: July 18-19, 2018 (Wednesday-Thursday)

Academic Year Orientation DatesAugust 16, 2018 (International Orientation)

November 9, 2018

January 10, 2019 (International Orientation)

January 11, 2019

April 5, 2019
April 12. 2019

Minnesota State University, Mankato is an Affirmative Action/Equal Opportunity Institution. It does not discriminate in its employment, admissions, or related service programs.

Orientation Registration Assistant/Office Assistant Application

Please Type or Print in Ink:

Name______Tech ID ______

(Last)(First)(Middle)

E-mail______

Male FemalePrefer Not to Disclose 

Local Address ______Home Phone ______

______Cell Phone ______

Major ______Anticipated Graduation Date ______

Credit hours anticipated being completed at the end of Spring 2018 Semester ______

Cumulative Minnesota State University, Mankato Grade Point Average______(must be 2.5 or above)

Number of semesters including the current semester at Minnesota State University, Mankato ______

List any outside commitments that would conflict with the Summer 2018schedule located on the previous page. (Examples: classes, weddings, vacations, job commitments, etc.)

______

______

Please list your top five skills as you believe they relate to the position:

1. ______

2. ______

3. ______

4. ______

5.______

Resume

Please attach your resume, which includes previous work experience and involvement on campus.

If you need assistance with resumes, the Career Development Center offers resources and appointments.

Reference

One reference letter must be submitted to Robin Langemo, Office Manager, New Student and Family Prorgams, 103 Preska Residence Community, Mankato, MN 56001 to complete your application. The reference must be from a faculty/staff member at the university and must be signed and sealed before being delivered. Please do not use friends or relatives as references as they will not be considered. Please list the name of the individual that will be submitting a reference form on your behalf:

Name/TitleRelationship to Applicant Email

Essay

On a separate page, please answer the following question in 200 words or less. Response should be typed and double spaced.

How do you think Orientation best serves Minnesota State Mankato students? What do you see as your role in this?

Agreement

I have read the Orientation Registration Assistant and Office Assistant job descriptions and I agree to perform these duties if I am appointed to the position. I also understand that this appointment is for one term (May 2018 – April 2019 for Registration Assistantsfor May 2018 – August 2018 for Office Assistants) and that I must perform my duties in a satisfactory manner or my appointment may be terminated. I also understand that future reappointment is subject to reapplication. I verify the information that I have provided in this application is truthful.

______

Signature of Applicant Date

Application Information Check Authorization

I grant permission to release my Grade Point Average, Judicial Record History, and Employment Record History to the Office of New Student and Family Programs, Assistant Director for Orientation and Transition Programs.

______

Signature of Applicant Date

Return all application materials to:

Robin Langemo, Office Manager

Office of New Student and Family Programs

103 Preska Residence Community, Mankato, MN 56001

Application Deadline: Friday, March 23, 2018 by 4:00 pm.

Minnesota State University, Mankato, an Affirmative Action/Equal Opportunity institution, does not discriminate in its employment, admissions, or related service programs.

Interview Availability Form RETURN WITH COMPLETED APPLICATION

Please check all boxes you are available to interview on the following days. This form will be used to schedule your interview. We will contact you regarding your interview time via phone and email.

Interviews are scheduled for 30 minutes.

Orientation Registration Assistant/Office Assistant Reference Form

This student is applying for a position as an Orientation Registration Assistant or Office Assistant in the Office of New Student and Family Programs. They will be responsible for welcoming and communicating with new students, parents, and guests, assisting new students with course registration, and serving as a general representative of the University. We would greatly appreciate your frank evaluation of this applicant.

How well do you know this applicant?(circle)Very well Rather wellCasuallyBarely

Please circle the phrase that best describes the applicant’s behavior. If unknown, please write N/A.

APPEARANCE: flawlesswell-groomed generally neat disheveled

ACADEMICS:weaksatisfactorystrongoutstanding

DEPENDABILITY: exceptional usually dependable requires supervisionirresponsible

Resourcefulness: self-motivated enthusiastic has necessary drive indifferent

PERSONALITY:bland pleasing outgoing magnetic

COOPERATION:harmoniouscooperates willingly usually cooperative obstructionist

LEADERSHIP:inspirational able to take charge good team member incapable of leading

ATTITUDE:enthusiastic positive generally acceptable negative

COMMON SENSE: lacking needs experienceaverage uses sound judgment

ORAL EXPRESSION: eloquent fluentsatisfactorylimited

INTEGRITY:trustworthy generally reliable sometimes lacking can’t be trusted

OPENNESS:oppositionaltolerantacceptingembracing

TIMELINESS:exceptionaldependablesomewhat tardylacking

What, in your estimation, is this person’s greatest ability?

What, in your estimation, can this person improve upon?

Recommendation (circle): Highly recommend Recommend Do not recommend

Reference Signature:______Date: ______

Please add any additional comments you wish to share on the reverse side.

Please complete and return this form by March 23, 2018 at 4:00 p.m.
This form can be returned by mail, email or fax to: New Student and Family Programs (Attn: Robin Langemo);
Minnesota State University, Mankato; 103 Preska Residence Hall Community; Mankato, MN, 56001.
Email: or Fax: 1-507-389-5183