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PUR/WC/T/146 04.06.2010
Tender documents
For
Fast Moving Cargo
Tender No. PUR/WC/T/146
Date – 04.06.2010
Tender for All India Transportation by Fast Moving Cargo for one year from the date of award
The tender are invited in two – bid system (Part – I, Technical bid, part –II price – bid)
The duly filled in Technical and Price / Rate bids (Annexure I and J, separately) along with the instructions to the tenderers, Contractor’s Obligations, General Terms and Conditions with the signature of the tenderer on all the pages and complete in all respects superscribed as “Quotation for Tender No. PUR/WC/T/146” should reach us in a sealed cover on or before 03.08.2010 (13.15 hours) through Registered / Speed post or the same may be dropped in the tender box available at the following address:
Sr. Dy General Manager (MM)
MATERIAL MANAGEMENT
Bharat Heavy Electricals Limited
Khailar,Jhansi-284 129
BHARAT HEAVY ELECTRICALS LTD
Materials Management Deptt
P.O. BHEL, JHANSI –284129
' 0510-2412431 Fax : 0510-2412120 E-mail :
VISIT WEBSITE : www.bhel.com
Ref No. PUR/WC/T/146 Date - 23.06.2010
TENDER SCHEDULE
Sub: Transportation of small and urgent consignments (Weighing
2500 kgs) through faster service Door to Door Cargo for a
period of One Year
1 / Price – Bid / : / Annexure “A”2 / CHECK LIST FOR OFFER EVALUATION / Annexure “B”
3 / Company Profile of the Tenderer / Annexure “C”
4 / Self Certification Affidavit-cum-Agreement / Annexure “D”
5 / Amount of EMD to be deposited along with the tender / Rs. 25,000/
(Rupees twenty five thousand only)
6 / Period of Contract / one Year
6 / Sale of Tenders / 02.08.2010 - 16.30
7 / Last Date for receipt of Tender / 03.08.2010 - 13.15
8 / Date and Time of tender opening / 03.08.2010 - 14.00 Hrs
9 / Cost of Tender Documents / Rs200/+vat (Rs. 227.00)
The tender may be downloded from the website bhel.com and may be submitted before due date along with DD/Banker’s Cheque of above tender fee amount or may be purchase from BHEL,JHANSI by depositing above tender fee.
Tender No. PUR/WC/T/146
Date – 04.06.2010
INSTRUCTIONS TO TENDERERS
- Above tender is in two Bid System (Technical /Commercial Bid & Price/ Rate Bid)
1. The tender is to be processed in two parts viz. 1) Technical and Commercial bid 2) and price/rate bid. The Technical Bid Application (Annexure - I) and its enclosures (along with the Contractor’s Obligations, General Terms & Conditions and copies of qualifying requirements ) must be submitted in one sealed envelope superscribed as “Tender for Fast Moving Cargo TECHNO-COMMERCIAL bid”. EMD/Cost of Tender Document or Documents required as per qualifying requirements must be enclosed. The second envelope duly sealed should contain the price bid (Annexure-J) only super scribed as “( Name of Work) Fast Moving Cargo PRICE bid”. Any other enclosures, which the tenderer wishes to submit, must be enclosed with the Technical Bid only. The price bid envelope should contain the rates only. Offers not in line with the above procedure or quoted in any other format is liable to be rejected/by passed.
2. Both the technical bid and price bid sealed envelopes must be again sent in a single envelope duly sealed and superscribed as “TENDER FOR TENDER NO PUR/Wc/T/146 Due date of opening 03.08.2010. The same should be dropped in the tender box kept in the CISF gate of Administrative Building, BHEL, Khailar, Jhansi, within the specified date and time by the representative of the tenderer.
3. All tenderers can witness the opening of the Technical Bid. After evaluation of the Technical Bid which may involve visit to the tenderer’s/ clients place by authorised officials, price bids of only those tenderers who are technically found suitable will be opened on a subsequent date which will be informed to the concerned
whose technical bid has been accepted, in advance for witnessing the Price Bid opening.
4. All entries in the tender document should be in one ink.
Corrections, cover writing, cuttings, etc. will not be permitted. All the
columns in the tender form should be filled without leaving blank in
any page of the tender and all the pages must be duly signed &
stamped by the tenderer before submission.
5. The price / rate should be quoted in figures as well as in words.
Tender No. PUR/WC/T/146
Date – 04.06.2010
1 Scope of Work
All India Transportation from any where to any where by Fast Moving Cargo materials will be covered under this contract. Consignments weighing upto 2500 kgs weight will be transported on door delivery basis. This contract will cover transportation of consignments such as raw materials, components, fittings, items, scrap, spares, transformer oil, steel, copper, aluminium, hardwares, coal, cement, gases, chemicals, sundries, plant & machinery from anywhere in India to BHEL Jhansi and vice versa and from places Anywhere to Anywhere in whole India including Ports, BHEL Customer Sites, SAIL Stockyards, all BHEL Units, Northeastern States and all hilly/mountainous areas in India and all destination of J&K.
2. Eligibility Criteria (Specific)
The tenderer shall ensure to comply with the following criteria to be
eligible for the award of contract
2.2 Average annual turnover (business from transportation work) for last 3 years i.e. 2007-08, 2008-09, 2009-10 shall be minimum Rs 200.00 Lakhs. Audited Annual Report in case of Private/Public Limited Companies and for others, copy of balance sheet submitted to Income Tax authorities or bankers certificate shall be submitted alongwith the offer to prove average turnover
2.3 Should have Branches in All over India including major citys. Minimum 150 branches in the Country. Printed list of branches indicating address, telephone No. E-mail address etc. should be enclosed alongwith the tender.
2.4 The Tracking of docket should be available on internet.
2.5 EMD of Rs. 25,000/- in the form of DD/Bankers cheque or cash deposit
BHEL Jhansi should be enclosed.
2.6 The tenderers should have minimum 3 Years experience in this line of transport and documentary proof should be produced viz. Balance sheet certified by Chartered Accountant and Income Tax clearance certificate for the last 3 Years.
3. Documents to be submitted alongwith the offer
The following documents should be attached with the offer forming part for submission in totality but not limited to:
i) Checklist for offer evaluation (forming Part of Techno-Commercial Bid ) as per Annexure 'B'.
ii) Banker's Certificate to be obtained on Bank's Letterhead as per Annexure C'.
iii) Self-certification affidavit cum agreement, executed on a non-judicial stamp paper of Rs. 100/- as per Annexure 'D'
iv) Earnest Money Deposit (EMD) of Rs 25000/- (twenty five thousand only) in form of DD/Banker’s cheque as detailed in this tender.
v) Price Bid Schedule of Rates as per Annexure ‘A’– to be kept in Part II of bid.
vi) Copy of Income Tax return for financial years 2008-09, 2009-10 & 2010.-2011.
vii) Printed Branch list booklet. (Minimum 150 branches including their agents/franchaise.
viii) Business particulars of last 3 years .
ix) The tenderer should also enclose copies of contracts entered into with
Govt. Companies, Public Sector Undertakings especially with BHEL
Units.
4. Earnest Money Deposit - EMD of Rs 25000/- (Rupees twenty five thousand only) in the form of bank demand draft or Pay order in favour of BHEL, Jhansi and payable at Jhansi must be submitted alongwith the offer. The payment instrument should be issued from any of the BHEL constorium banks or nationalized banks or any member bank. Tenders received without EMD will be summarily rejected.
5. The vehicle for delivery/collection of consignments shall be reported at the premises before 13.00 Hrs. on all working days.
5.1 Self consignment & delivery against consignee copy should not be accepted. If any such consignments are booked by the party no demurrage charges will be paid, by BHEL.
5.2 PRICE VARIATION CLAUSE: The freight rates is subject to increase/decrease at the rate of 0.03 paise per kG for every 10 paise statutory increase/decrease in diesel price (inclusive Taxes )
applicable at Jhansi of Indian Oil Corporation) /HPCL/BPCL/ reputed dealers over the prevailing price on the date of opening the price bid i.e. 14.10.06..
The increase/decrease will be proportionate when the increase/decrease is less than 10 paise per litre. This increase/decrease is applicable proportionately for all categories. The escalation shall be reviewed on 1st of every quarter (i.e., on January 1st, April 1st, July 1st and October 1st) based on the average increase / decrease of previous quarter and the same shall be valid for the current quarter. Price variation will not be allowed in respect of any other elements of cost.
The average rate of three months will be calculated as below: Sigma (Applicable rate x No. of days for which applicable)/Total No. of days in three months. On the basis of average rate, the rates of each individual category will be arrived at.
5.3 LR/Docket issued should bear printed serial Nos. and it should be clear and legible. Freight bills with acknowledgement from the consignee with rubber stamp for having received the material in good condition shall be submitted to BHEL,JHANSI CDC/STORES. Freight bills without proper acknowledgement are not eligible for payment.
5.4 A copy of LR/Docket should be given to the consignor at the time of booking the material and a responsible person on behalf of the transport contractor should sign on the LR/Docket.
5.5 The LR/Docket issued at booking stations should be complete and there should be no cuttings/over writing on it. In case of any over writing/cutting signature and seal of the consignor should be affixed on the LR/Docket itself, failing which the documents will not be considered for any purposes.
5.6 The weight, measurements and description of the goods mentioned in the BHEL, JHANSI Weightment Slip/Challan/packing list/DAN copy of the company or the supplier shall besides other documents be the basis for assessing the loss in transit and for recovery of damages/compensation. Therefore the contractor shall be responsible for any discrepancies found at destinations in respect of weight/measurements/quantities and soundness of the consignments. The contractor shall also be responsible for checking the packing conditions of the consignments before taking possession of the same for transportation. Once the material is accepted for transportation by the contractor, unless the contractor has pointed out any defects whatsoever at the time of taking possession from the consignor and record the same on the LR/DAN, they will be deemed to have been handed over by the consignor in good condition.
5.7 The contractor should have a local office in JHANSI with e-mail ,Phone, Man Power, facility OR bidder has to open well equipped Office Near to BHEL Jhansi OR Local Jhansi within 30 days from the date of contract.
6.0 All consignments to be transported are covered under BHEL marine insurance policy. Though the items are covered under transit insurance by BHEL, initial claims shall be lodged with the Contractor for losses during transit. The Contractor has to arrange open delivery certificate/non delivery certificate as the case may be on the day of delivery or within three days from the date of delivery.
If the contractor does not arrange open delivery/non delivery certificate within the stipulated period noted above the loss incurred due to short delivery/damage/non delivery will totally be recovered from the contractor, besides not paying the freight.
7.0 While accepting the consignments for transportation the contractor should ensure that necessary documents for the check post are collected, so that the consignments are not detained enroute for want of these documents. Any detention on this account will be the contractor's responsibility. The contractor shall also collect at the time of booking, forwarding notes/challans with description of material, value etc. BHEL Purchase Order or Work Order Reference No. should be clearly indicated on the Docket at the time of booking.
8.0 BHEL JHANSI may enter into a contract with one more contractors in the interest of continuity of work for which the L1 rates will be counter offered to next technically acceptable tenderer. However minimum or equal distribution of load cannot be guaranteed.
9.0 The successful contractor with whom BHEL enters into a contract should ensure that all branches are kept informed of the contract with BHEL Jhansi BHEL’s communication will be restricted to the transporters office in the twin cities only. In case any branch refuse to collect /deliver a consignment the party’s Jhansi office should intervene and take necessary action. For other information like status of transit etc. the part’s Jhansi office will be contracted. In case instances of refusal to lift consignments are more than three within three months the party will be removed from the contract and security deposit will be forfeited.
Whenever the transporter has refused to book a consignments alternate arrangement will be made. If any extra freight charges are incurred in transportation of the consignment, the extra charges will be deducted from the transporter bills. Further action will be initiated against the transporter, as deemed appropriate by BHEL. A written request will be given to the contractor’s Jhansi Office by concerned BHEL executives Vendors, ROD through e-mail and if not lifted within 24 hours thereafter alternative arrangement will be made and extra freight expenditure as above will be debited to the contractor.
Self consignment and delivery against consignee copy should not be accepted. If any such consignments are booked by the party no demurrage charges will be paid by BHEL Jhansi.
10. The contractor shall be held responsible for any damage or loss to the company's property that may be caused by their vehicles or staff in the company's premises and the loss has to be made good by the contractor. The company is not responsible for any injuries to the Contractor's personnel inside the factory premises. The contractor is solely responsible for complying with all Statutory Acts pertaining to the operation of the door to door cargo business, their employees etc.
11. LIMITING DIMENSIONS:- Limiting dimensions of consignments to be lifted under this contract will be as follows: L equal to = 3.5 Mtrs, W equal to = 1.22 Mtrs., H equal to = 1.22 Mtrs.