Provider Criteria and Self Evaluation

Provider Criteria and Accreditation Application

Purpose

This document is to:-

·  Provide guidelines for the criteria and evidence required for provider accreditation.

·  Use as an evaluation tool for awarding accreditation.

·  Ascertain to what extent they conform to the accreditation criteria.

·  Serve as the application to the AgriSETA.

·  Compile a Portfolio of Evidence to be available on site, or where required be submitted along with the application to the AgriSETA.

The table below briefly lists the criteria and provides an explanation thereof.

No / Criteria / Explanation of Criteria
1 / Primary Focus / The primary focus of the provider (unit standards and qualifications) falls within the scope of the AgriSETA.
2 / Legal Entity / Provider is a legal entity, i.e. NGO, Trust, Pty, cc, etc
3 / Provider accreditation status / Provider is/not accredited with another ETQA
4 / Quality Management Systems / Quality management system governing the practices of the organisation as well as the review mechanisms
5 / Resources / Provider has sufficient resources such as financial, physical, and administrative support
6 / Education, Training and Development (ETD) Staff Capacity / Provider has policies and procedures for HR prctice
7 / Learning programme alignment / Provider can align learning programmes to unit standards, deliver and evaluate the programmes
8 / Assessment Management / Provider has appropriate policies and practices to conduct and manage assessments
9 / Reporting practice / Provider has capacity to produce appropriate reports
10 / Training Capacity / Provider has the capacity to ensure achievement of desired outcomes and offer guidance and learner support
Document No: / Compiled By
Revision No: / Approved By
Effective Date: / 01/07/2005 / Title: / Provider Criteria & Self Evaluation
Page: / Page 21 of 23

Provider
Accreditation Application

Introduction

By completing this form the provider will be placed in the process for the awarding of the status of accreditation.

This form should be completed by:

·  A constituent provider seeking accreditation as a delivery and assessment site,

·  A non-constituent provider seeking programme registration,

·  A constituent provider seeking extension of scope of delivery,

·  A constituent provider seeking re-accreditation,

·  A non-constituent provider seeking re-registration.

Reason for Application (Please tick the relevant box)
A constituent provider seeking accreditation as a delivery and assessment site / Yes / No
A non-constituent provider seeking programme registration / Yes / No
A constituent provider seeking extension of scope of delivery / Yes / No
A constituent provider seeking re-accreditation / Yes / No
A non-constituent provider seeking re-registration / Yes / No

General Information:

Please complete in full for capturing on the AgriSETA database:

Information on the Institution
Provider Registration Number
/ (This is the unique number allocated on registration of an intent to accredit as a provider)
Trading Name
Registered Name
Postal Address
Code
Street Address
Code
Province (please mark)
/ W Cape / N Cape / Free State / E Cape / KZN / Mpuma langa / Limpopo / Gauteng / NW Prov
Telephone Number / Fax Number
E-Mail Address / Cell Number
Information on the Contact Person
Surname and Initials
Designation
Telephone Number / Fax Number
E-Mail Address / Cell Number
Document No: / Compiled By
Revision No: / Approved By
Effective Date: / 01/07/2005 / Title: / Provider Criteria & Self Evaluation
Page: / Page 21 of 23

Provider
Accreditation Application

Instructions to Complete the Form:

Provider Use:

·  The first column reflects the criteria the provider should adhere to, in order to be eligible for accreditation.

·  The second column with the guidelines should be used as an indication of how the criteria should be interpreted.

·  The third column indicates the evidence required to substantiate/support the criteria.

·  The provider should ensure whether they:

o  Meet the requirements / criteria,

o  Could supply the evidence to substantiate/support it.

·  In column 4 it is indicated which items are of core importance and are the minimum requirements for accreditation.

·  In column 5, the provider should answer yes/no and simultaneously gather copies of the evidence in a Portfolio of Evidence.

ETQA Use:

·  Column 6 should be completed by the ETQA during a desk-top evaluation and should indicate whether the information attached in the PoE is sufficient to substantiate conformance.

·  The last page should then be completed and signed which will give the provider an indication whether:

o  The application was unsuccessful due to lack of evidence, or

o  The application was successful and an on-site visit will be conducted.

1. AgriSETA Criteria / 2. Guidelines / 3. Evidence required / 4. Core/
None Core / 5. Provider to complete evidence:
Yes or no
( if yes, submit PoE) / 6. ETQA
Comments / recommendations /
Primary Focus
Provider is registered as a levy payer and primary focus is with the AgriSETA ETQA
Are you registered with AgriSETA for payment of skills development levy? / ·  SDL number
·  Declaration of levy status / NC
NC
Does your primary focus coincide with AgriSETA? / ·  Unit standards and/or qualifications within the scope of the AgriSETA / C
What is the nature of your business relating to education and training? / ·  Main focus of education and training / C
Does the organisation adhere to the NQF objectives? / ·  Copy of operational policy to address NQF objectives for the period of accreditation / C
AgriSETA Criteria / Guidelines / Evidence required / Core/
None Core / Provider to complete evidence:
Yes or no
( if yes, submit PoE) / ETQA
Comments / recommendations
Legal Entity
Provider is a legal entity
/ Can you provide proof of your organisation’s legal status? / ·  If a Partnership: a copy of the Service Level agreement between the parties
·  If a company or closed corporation: A copy of the Company Registration document
·  If a Statutory Body: an extract from the legislation under which it was established
·  If a Trust: A copy of the first and last pages of the Trust document
·  If a Sole Proprietor: a statement to this effect from a public accountant
·  If Section 21 Company or NGO: a copy of the certificate from the Minister
·  Agency Company registration certificate / C
C
C
C
C
C
C
AgriSETA Criteria / Guidelines / Evidence required / Core/
None Core / Provider to complete evidence:
Yes or no
( if yes, submit PoE) / ETQA
Comments / recommendations /
Provider registration specific
Provider is not registered with another ETQA
Is the applicant abiding by the principle of ‘One provider, one ETQA’? / ·  Signed statement that the applicant is not accredited or applying to be accredited by another ETQA / C
Are you currently accredited by any other ETQA? / ·  Copies of accreditation letters / C
Is your organisation registered with the Department of Education if full qualifications at level 5 or above are offered? / ·  DoE registration / NC
Quality Management Systems
Quality Management system governing the organisational practices and review mechanisms in place
1.1  QMS policy / Do you have a quality management policy in place? / ·  A copy of the policy statement
·  A copy of the organogram outlining staff roles and responsibilities / NC
C
1.2  Minimum policies & procedures / Do you have copies of the necessary minimum SAQA policies and procedures in place? / Copies of the following policies & procedures:
·  Marketing
·  Learning programmes development, delivery and evaluation
·  Capturing, maintenance and updating of learner information
·  Management, maintenance and upgrading of facilities, resources and learning materials
·  Staff selection, appraisal and development
·  Selection of learners and the mechanisms for providing guidance and support
·  Assessment
·  Recognition of prior learning
·  Moderation
·  Appeals
·  Record keeping and reporting
·  Security of information
·  Financial, administrative and physical structures, resources and internal lines of accountability
·  Collaboration, if needed
·  Management of off-site or worksite components / NC
C
C
NC
C
C
C
NC
C
C
C
C
NC
C
NC
NC
1.3  Quality Management review / Is a quality management review mechanisms in place to:
·  Collect information on the organisation’s performance
·  Ensure that the quality management policies and procedures remain effective / ·  A copy of the review procedures
·  A copy of the review implementation plan
·  Evidence of quality assurance reviews / NC
NC
NC
Resources
Provider has sufficient resources such as physical, administrative and financial support
1.4  Physical / Are the facilities accessible to the learner and in place? / Evidence of the premises in terms of:
·  The location
·  The number of learners that can be accommodated at the same time
·  If premises are hired or leased, proof on the nature and conditions of the agreement governing access
·  Location of workplace component
·  Location of institutional component / C
NC
NC
NC
C
Do you have sufficient physical resources to deliver ETD activities as per accreditation scope? / ·  Lecturer rooms equipped / NC
Does the breakdown of equipment per course correspond to physical resources available? / ·  List of equipment per course
·  Evidence that regular audits are done / C
NC
1.5  Administrative / Is a record keeping system in place to record learner applications for entry, registration or progress? / ·  A copy of the format of the reports according to SAQA and AGRISETA requirements / C
Is a document and data control & confidentiality system in place relating to the provision of learning programmes? / ·  A description of storage areas and access control procedures and regulations / C
Does the administrative system make provision for the capturing of learner registration and withdrawal / termination from a learning programme? / ·  A copy of learner registration form
·  A copy of learner withdrawal / termination form / C
C
1.6  Financial / Are you capable of satisfying your obligation to the learner? / ·  Copy of a statement signed by an auditor
·  A copy of the previous year’s audited financial statement
·  Costing structure to deliver and assess the learning programme / NC
NC
NC
ETD Staff Capacity
The provider has policies and practices for ETD staff selection, appraisal and development
1.7  Staff Selection / Do you have suitably qualified staff per unit standard and / or qualification? / ·  Registered assessor list
·  CVs for registered assessors and facilitators
·  Contracts for assessors, moderators and facilitators / C
C
C
Do the assessors meet the minimum criteria to assess learners against specific unit standard / qualifications? / ·  Evidence that assessor is:
·  Registered as a constituent assessor with the AGRISETA; or
·  Registered as a generic assessor against ASSMT 01 with ETDP SETA / C
C
C
Does the moderator meet the minimum criteria for the position they will hold? / ·  Evidence that the internal or external moderator is:
·  Registered as a constituent moderator with the AGRISETA, or
·  Registered as a generic moderator against ASSMT 02 with the ETDP SETA / C
C
NC
Do you in terms of recruitment and selection comply with applicable legislation? / ·  Evidence that applicant applies to applicable requirements e.g. employment equity and labour relations requirements / NC
Are adequate relief or supplementary staffing arrangements in place? / ·  A copy of a guideline for the use of supplementary staff / NC
1.8  Staff Appraisal / Is an effective staff appraisal system in place? / ·  A copy of the staff appraisal and review process / NC
1.9  Staff Development / ETD staff development is related to the needs and gaps identified. / ·  A copy of the needs analysis
·  A copy of the Workplace Skills Plan / NC
NC
Is a development plan for employees in the organisation clearly defined? / ·  A copy of the development plan
·  Evidence that the development plan is accessible and available to all staff in the organisation / C
C
1.10  Appeals process / Is an appeal process in place that is accessible to staff and learners? / ·  Copy of the appeals process and procedure
·  Evidence that the staff and learners made aware of the appeal process
·  Evidence the necessary documents are in place to lodge an appeal / C
C
C
Learning programme alignment
Provider can develop, deliver and evaluate learning programmes that are outcomes based / NQF aligned
1.11  Programme strategy / Do you have a programme strategy document that outlines:
·  The programme name & description
·  The programme purpose & entry level requirements
·  Unit standard alignment
·  Delivery and learning strategy
·  Media, equipment, teaching and learning aids
·  Learner role, responsibilities and support
·  Programme evaluation strategy / ·  Programme strategy or curriculum
·  Facilitators guide
·  Learner material / C
C
C
Do you have access to the applicable NQF registered unit standards / qualifications? / ·  Copy of unit standards / qualifications / C
Are the learning programmes aligned to the registered unit standards / qualifications? / ·  Evidence that the design of learning programme enable learner to achieve the listed outcomes
·  Evidence that learning programmes are structured to allow for multiple-entry and multiple-exit levels
·  Evidence that design of the learning programmes allow for the learner theoretical and practical learning component, and if applicable experiential learning / C
NC
C
Are the education and training resources identified and in place? / ·  Evidence of the educational resources (software, audio visual material, books, manuals and trainers)
·  Inventory list of equipment, machinery and tools linked to the unit standards / C
NC
Are the learning outcomes defined and in place? / ·  Copy of learning outcomes at each exit level / NC
Are the methods of delivery appropriate for the identified outcomes? / ·  Evidence of the methods of delivery / C