Work Instruction
Functional Area: Payroll / Reactivate and Maintain Garnishment Balance
Purpose
Use this procedure to reactivate a garnishment and/or change the initial balance of a garnishment order for an employee.
Trigger
Perform this procedure when the proper payroll deduction authorization forms are received in the Human Resources Service Center (HRSC).
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesPersonnel ManagementAdministrationHR Master Data Maintain to go to the Maintain HR Master Data (UC Basic Personnel Data tab) screen.
Transaction Code
PA30
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • All garnishments require a release to stop a deduction.
  • When a Chapter 13 is received, contact the bankruptcy court to verify which existing garnishments are to be stopped or continued.
  • When a non-voluntary tax levy has been entered, the employee is not allowed to start a new payroll deduction of any type.

Work Instruction
Functional Area: Payroll / Reactivate and Maintain Garnishment Balance
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data tab)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000133
3. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)

4. / Perform one of the following:
If You / Go To
Know the infotype number or name / Step 5
Do not know the infotype number or name / Step 7
/ The employee’s information is now displayed on the screen. Infotypes created for the employee have a displayed to the right of the Infotype text field.
5. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0194
You can also type the name of the infotype (Garnishment Document).
6. / Go to Step 9.
7. / Click the tab.
Maintain HR Master Data (UC Payroll Data tab)

8. / Click to the left of Garnishment Document.
/ Scroll down to locate this infotype.
9. / Click .
List Garnishment Document (0194)

10. / Click to the left of the line item to be changed.
11. / Click .
12. / Perform one of the following:
If You Want To / Go To
Reactivate a garnishment / Step 13
Change the initial garnishment balance / Step 18
Copy Garnishment Document (0194)

13. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
08/09/2005
This is the check date on which the deduction will become effective.
Status / Required / Reflects specific stages of a process
Example:
Active
14. / Click .
Copy Garnishment Document (0194) (2)

15. / Click .
/ The system displays the message, “Save your entries.”
List Garnishment Document (0194) (2)

16. / Perform one of the following:
If You / Then / Go To
Want to change the initial garnishment balance / Click to the left of the document line item to be changed. / Step 17
Do not want to change the initial garnishment balance / -- / Step 23
/ The system displays the message, “Record created.”
17. / Click .
Copy Garnishment Document (0194) (3)

18. / Click .
Copy Garnishment Order (0195)

19. / As required, complete/review the following fields:
/ If the HRSC receives notice that an employee has paid a fixed amount towards their garnishment, you will need to go into the payroll history and identify the amount of the current remaining balance. You will then deduct the fixed amount that was paid from this balance and enter the net result as the new Initial Balance.
20. / Select to the left of New balance.
21. / Click .
Copy Garnishment Order (0195) (2)

22. / Click .
/ The system displays the message, “Save your entries.”
Copy Garnishment Document (0194) (4)

23. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Record created.”
24. / You have completed this transaction.
8/17/2017
Ver: / 07_PY_PA30_React Maint Garn Bal_PY1_0.udc
© University of Cincinnati / 1/13
Work Instruction
Functional Area: Payroll / Reactivate and Maintain Garnishment Balance
Result
You have reactivated and/or changed the initial balance of a garnishment for an employee.
Comments
None
8/17/2017
Ver: / 07_PY_PA30_React Maint Garn Bal_PY1_0.udc
© University of Cincinnati / 1/13