August 27, 2012

Memorandum

To:All Employees – Living Sky School Division

Date:August 2012

Re:Employee Computer Purchase Plan 2012-2013School Year

LivingSkySchool Division No. 202 will again be offering the Employee Computer Purchase Plan for the 2012-13 school year. There are three options for purchasing a computer:

Option #1:the employee purchases the computer outright and is reimbursed by the division;

Option #2: the employee takes part in the division purchase of computers from Dell/Appleand a purchase order is issued by the division;

Option #3: the employee gets a price quote from an approved vendorthat Living Sky has an account with and a purchase order is issued by the division.

If you are interested in this purchase plan, we ask that you take note of the following information:

General Provisions

  • The window of opportunity for this purchase plan will be from September 1 to November25, 2012 only.
  • This plan covers the purchase of 1 computer to a maximum allowable amount of purchase (including taxes) of $3,000.00 Canadian funds.
  • An employee may only have 1 loan outstanding at any time.
  • This purchase will be for hardware and pre-installed software only, (ex: Windows XP, Microsoft Office, etc)
  • An “Employee Borrowing Agreement”must be completed beforeyou purchase your computer. These documents can be found on the Living Sky web-site or you may do this by contacting Cindy McMaster at our office (937-7906).
  • Computer hardware may be purchased from your choice of outlets whether local or otherwise (Option #1). For Option #3, prior approval of the vendor must be obtained.
  • Your payroll deduction repayment schedule will begin the following pay period after your reimbursement or receipt of computer. This schedule will be up to 20 equal payments. However, if you leave the employ of the Living Sky School Division No. 202 for any reason before the end of the 20-repayment schedule is completed; the balance owing will be due on the date of your termination.
  • If for any reason you are on an unpaid leave of absence during the 20 month repayment schedule, you must provide post-dated cheques in the amount of your regular monthly installments for the duration of the unpaid leave.
  • Employees on temporary contracts are eligible to participate, however the term of the agreement will be limited to the term of the temporary contract.

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August 27, 2012

Option #1: Employee Purchases Computer

  • Once you have completed the “Employee Borrowing Agreement”, and purchased your computer, you will then deliver a paid invoice or detailed bill of sale to Cindy McMaster at the division office for payment. At this time she will have you sign a “Promissory Note” which will indicate the amount of the repayment. Invoices and bills of sale must be in your name.
  • Processing the payment to you will take approximately two weeks and follow normal accounts payable practices. Payments are usually processed on the 10th, 20th, and 30th of each month.

Option #2: Employee Participates in Dell or Apple Purchase

  • The employee must complete the “Employee Borrowing Agreement”.
  • The borrowing agreement must be returned 2 days prior to the order being placed to be included with the order. Please send the agreement to the attention of Cindy McMaster.
  • Orders will be placed onOctober 26th, November 9thand November 23rdand will be shipped to the Division Office. Employees will be responsible for making arrangements to pick up the computer from the Division Office.
  • Please note that these prices do notinclude taxes and environmental fees. These prices are subject to change.
  • The Dell/Apple Packages will be on the Living Sky website as soon as they are available. The packages will be ordered “as is” (i.e. we will not change the specifications for these packages).
  • Once the computer is received the employee must complete a “Promissory Note” which will indicate the amount of the repayment.

Option #3: Employee Orders from an Approved Vendor

  • The employee must contact Cindy McMaster at our office (937-7906) to get approval of the vendor.
  • The employee must complete the “Employee Borrowing Agreement”.
  • A dated price quote must be returned with the borrowing agreement.
  • The borrowing agreement must be returned 2 days prior to the order being placed to be included with the order. Please send the agreement to the attention of Cindy McMaster.
  • Orders will be placed on October 26th, November 9thand November 23rd and will be shipped to the Division Office. Employees will be responsible for making arrangements to pick up the computer from the Division Office.
  • Once the computer is received the employee must complete a “Promissory Note” which will indicate the amount of the repayment.
  • Regardless of the option chosen, LivingSkySchool Division IT staff will not provide software installation, service or warranty work for equipment purchased. Service or warranty work will be the responsibility of the vendor used.

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