RANSOM OAKS BOARD OF DIRECTOR’S MEETING MINUTES

Meeting Held: December 14, 2015, 6:30 PM, Greenwood Facility

Directors & Staff (P= Present, A= Absent, L=Late, E=Early departure)

Forrest Benson / L / Mike Deck* / P / Mike Hartman* / P / Gene Zambarda* / P
Jim Burke* / P / Jim Golding / P / Andrzej Ogiba / A / Terry Collins / A
Pete Calinski* / P / Tom Halter / P / Mark Walsh / P / Rick Szudzik* / P

* Member of the Architectural Committee

Resident’s Forum:

·  One resident was in attendance. Patty Vitanza, 454 Forest Edge conveyed interest in use of a tennis court for “pickle ball”. Resident related four other residents that she knows of have a current interest in the sport. Board agreed and matter will be coordinated by Tom Halter using one tennis court at the Greenwood Facility. Removable tape needed for court layout will be purchased by ROCC. (Pickle ballis a racquet sport that combines elements of badminton, tennis, and table tennis. Two, three, or four players use solid paddles made of wood or composite materials to hit a perforated polymer ball, similar to a wiffle ball, over a net.).

The Meeting Was Called to Order at: 6:45 PM by Mark

·  November 2015 minutes approved. Tom Halter advised of a change needed in the November minutes. (The specific change will be obtained from Tom at the January 2016 meeting.)

President, Mark Walsh:

·  2015 & 2016 Christmas Parties will be addressed at a future date.

·  The Ballot/Proxy and budget page was mailed.

·  The assessment letter will be mailed late December or Early January.

·  Andrzej has been absent from five (5) consecutive monthly scheduled ROCC Board of Directors meetings: August 10, September 14, October 13, November 9 and December 14, 2015 (this meeting). ROCC Bylaws, Article V, Section 5.02 (c) states, "Declare the office of a member of the Board of Directors to be vacant in the event such member shall be absent from three (3) consecutive meetings". A motion was made that based upon Andrzej’s five (5) consecutive absences, that Andrzej’s position as a member of the Board of Directors be declared vacant and he is no longer a Board member effective this meeting, December 14, 2015. A majority (Mark, Gene, Peter, Jim Golding and Mike Deck) of the Board of Directors approved the motion.

Vice President, Gene Zambarda:

·  Regarding the above Board approved motion, a letter will be prepared for Mark’s signature and mailed to Andrzej advising him of the Board’s decision.

Secretary, Pete Calinski:

·  Provided election preparation and updates.

·  Provided info on email and spam problems he is attempting to resolve.

Treasurer, Jim Golding:

·  Provided info. On November Financials. Net $22 K under budget.

·  Pool town meeting highlights: 5 residents attended who provided positive input for future consideration and implementation.

·  Provide info on pool preventive maintenance plan and pool marcite plan for 2016.

Facilities, Tom Halter (T&K):

·  Provide additional information on pickle ball mentioned above.

·  Discussed online assessment and website.

·  Provided info on December and January mailings

·  Provided info on upgrading QuickBooks 2016

Unfinished Business:

·  Maryann McKenna will be working with Jim Burke on January 2016 election ballot count.

·  Forrest arrived late for meeting and with a proposed resolution that was not on the meeting’s agenda or provided in advance of the meeting. Proposed resolution was not voted on by Board. Board consideration can be give to the proposed resolution at a future Board meeting if submitted as an agenda item and provided for Board review in advance of the meeting.

The regular meeting closed at 7:55 PM and went into closed executive session.

Pete resigned his position on the Board during the closed executive session (Pete will remain on Proxy & Ballot.)

Next meeting is January 11, 2015.

Action Items
Action items will remain on the list as long as they are Open
If they become Closed or OBE they will remain one more month so the minutes reflect that
Then they will be eliminated from future month’s minutes
OBE=Overtaken By Events
Number / Assignee / Description / Status
May 2012
2 / Forrest / Create policy for free verses charging for add/notices/charities. Will re-email it as of the September 2013 meeting. / Open
September 2013
1 / Jim B. / Written procedure for payments to the Newsletter editor / Closed
2 / Terry / Email reminder for us to supply contractors / OBE
December 2013
3 / Mike / Resolve problems with 70 Bramhill deck / Closed
June 2014
2 / Tom H. & Andrzej / Preventive maintenance program for the winter / Open
4 / Forrest / Resolutions for cul-de-sac Improvements / Closed
August 2014
1 / Jim G. / Collect assessments by garnishing wages / Closed
October 2014
4 / Andrzej / Shower Policy / Open
November 2014
1 / Andrzej / Facilities Managers Evaluation / OBE
3 / Gene / 23 Doral Court letter / Open
4 / Gene / 18 Woodmoor Letter / Open
5 / Pete / 37 Bramhill letter / Closed
7 / BoD + Tom / Welcoming Committee Letter / Open
December 2014
1 / Jim G. / Statute of Limitations / Closed
2 / Tom / 314 Glen Oak Remove or replace fence / Open
3 / Andrzej / Remove Equipment / Open
4 / Tom / Insurance Breakdown / Open
5 / Forrest + Mike / Plan for Improving the courts / Open

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