H30500
C I T Y O F W A N N E R O O
Notice is hereby given that a Meeting of FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE will be held in Committee Room1 on WEDNESDAY, 19 MAY 1993 commencing at 5.30 pm.
R F COFFEY Joondalup
Town ClerkWestern Australia
14 May 1993
A G E N D A
ATTENDANCES AND APOLOGIES
APPOINTMENT OF CHAIRMAN
CONFIRMATION OF MINUTES
MINUTES OF FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE MEETING HELD ON 21 APRIL 1993
PETITIONS AND DEPUTATIONS
DEPUTATION - JOONDALUP INFORMATION CENTRE
Mr Chris Wells from Landcorp will address the Committee at 5.40 pm in relation to financial assistance - Joondalup Information Centre - Item H30529 refers.
DEPUTATION - WANNEROO SOCIAL PLANNING (INC)
Mr Allen Blanchard, Ms Marjorie Miller and Mr Allan Keys of Wanneroo Social Planning (Inc) will address the Committee at 7.00 pm in relation to a donation - Item H30530 refers.
BUSINESS OUTSTANDING FROM PREVIOUS MEETINGS
LOW VOTER TURNOUT WORKING GROUP, DEPARTMENT OF LOCAL GOVERNMENT - FINAL REPORT - ex H30204
"a report be submitted to Finance and Administrative Resources Committee on reviewing the voting system in Local Government elections with the objective of adopting (or retaining) the system which is least vulnerable to outside manipulation and which more fairly and accurately reflects community choice of candidates, particularly in multiple number electorates."
This matter is currently being investigated; a report will be submitted in due course.
USE OF CRAIGIE LEISURE CENTRE - KINGSLEY COUGARS BASKETBALL CLUB - ex H30414
"consideration of the use of Craigie Leisure Centre - Kingsley Cougars Basketball Club be deferred for one month."
CITY RECREATION AND CULTURAL SERVICES MANAGER'S REPORT H30506
FINANCIAL ASSISTANCE - JOONDALUP INFORMATION CENTRE - ex H30434
"consideration of financial assistance - Joondalup Information Centre be deferred pending a deputation from LandCorp to the May meeting of Finance and Administrative Resources Committee."
CITY TREASURER'S REPORT H30529
DONATION - WANNEROO SOCIAL PLANNING (INC) - ex H30435
"consideration of a donation - Wanneroo Social Planning (Inc) be deferred pending a deputation from Wanneroo Social Planning (Inc) to May meeting of Finance and Administrative Resources Committee."
CITY TREASURER'S REPORT H30530
PORTABLE TOILET - OLD SCHOOL HOUSE, PERRY'S PADDOCK - ex H30442
"a report on the cost of providing a portable toilet at the Old School House, Perry's Paddock be submitted to Finance and Administrative Resources Committee."
CITY BUILDING SURVEYOR'S REPORT H30512
FINANCIAL ASSISTANCE - SORRENTO BOWLING CLUB (INC) - ex H30444
"a report on the request for financial assistance from the Sorrento Bowling Club (Inc) be submitted to Finance and Administrative Resources Committee."
Negotiations have been held between the City Building Surveyor and Club representatives regarding this matter. A report will be submitted in due course.
MATTERS REFERRED FROM OTHER COMMITTEES OR COUNCIL
NOTICE OF MOTION - CR MARWICK - ex H90223
"a report be submitted to Finance and Administrative Resources Committee on the feasibility of providing mobile polling booths to Aged Persons' Complexes for the 1994 Wanneroo Local Government Elections."
DEPUTY TOWN CLERK'S REPORT H30504
REPORTS
H30501HUMAN RESOURCES - [404-0]
TOWN CLERK'S REPORT H30501
H305021993 MUNICIPAL ELECTIONS - RETURNING OFFICER'S REPORT - [801-1-93]
RETURNING OFFICER'S REPORT H30502
H30503CIVIC RECEPTIONS AND FUNCTIONS - [703-3]
DEPUTY TOWN CLERK'S REPORT H30503
H30504MOBILE POLLING PLACES 1994 ANNUAL ELECTIONS - [801-1-94]
DEPUTY TOWN CLERK'S REPORT H30504
H30505WESTERN AUSTRALIAN MUNICIPAL ASSOCIATION AND LOCAL GOVERNMENT ASSOCIATION, NORTH METROPOLITAN ZONE - MATTERS OF INTEREST - [312-2]
DEPUTY TOWN CLERK'S REPORT H30505
H30506USE OF CRAIGIE LEISURE CENTRE - KINGSLEY COUGARS BASKETBALL CLUB - [680-1, 361-1]
CITY RECREATION AND CULTURAL SERVICES MANAGER'S REPORT H30506
H30507OCEAN RIDGE AMATEUR FOOTBALL CLUB - REQUEST FOR REIMBURSEMENT OF CHARGES - [061-166-4, 431-1]
CITY RECREATION AND CULTURAL SERVICES MANAGER'S REPORT H30507
H30508RECREATION FACILITIES - REQUEST FOR WAIVER OF HIRE CHARGES - [262-2-1]
CITY RECREATION AND CULTURAL SERVICES MANAGER'S REPORT H30508
H30509MONTHLY REPORT FOR APRIL 1993 - CRAIGIE LEISURE CENTRE - [680-1]
CITY TREASURER'S REPORT H30509
H30510MONTHLY REPORT FOR APRIL 1993 - AQUAMOTION - [690-1]
CITY TREASURER'S REPORT H30510
H30511PROPOSED EXTENSION OF LEASE: BURNS BEACH CARAVAN PARK RESERVE 31632 - [940-3, 30/829]
CITY PLANNER'S REPORT H30511
H30512PORTABLE TOILET: OLD SCHOOL HOUSE, PERRY'S PADDOCK - [218-1-2, 057-1, 057-3]
CITY BUILDING SURVEYOR'S REPORT H30512
H30513FINANCIAL STATEMENTS FOR THE PERIOD 1 JULY 1992 TO 30APRIL 1993 - [002-3]
CITY TREASURER'S REPORT H30513
H30514WARRANT OF PAYMENTS FOR THE PERIOD ENDING 30 APRIL 1993 - [021-1]
CITY TREASURER'S REPORT H30514
H30515OUTSTANDING GENERAL DEBTORS - APRIL 1993 - [020-0]
CITY TREASURER'S REPORT H30515
H30516MAJOR CAPITAL PROJECTS - COST/BUDGET COMPARISON - [006-1]
CITY TREASURER'S REPORT H30516
H30517ANNUAL SUPPLY TENDERS - TENDER NOS 097-099-92/93 - [208-097-099-92/93]
CITY TREASURER'S REPORT H30517
H30518DRAFT 1993/94 BUDGET/FORWARD PLAN PROGRESS REPORT - [006-3]
CITY TREASURER'S REPORT H30518
H30519AUTHORISATION OF REALLOCATION OF FUNDS - [006-2]
CITY TREASURER'S REPORT H30519
H30520AUTHORISATION OF REALLOCATION OF SURPLUS LOAN FUNDS - [006-2]
CITY TREASURER'S REPORT H30520
H30521TRUST FUND MONIES - [023-5]
CITY TREASURER'S REPORT H30521
H30522CITY OF WANNEROO ART AWARDS, CRAFT AWARDS AND VARIOUS CONCERTS - CASH FLOAT AND CREDIT CARD FACILITIES - [429-1-31, 429-1-2]
CITY TREASURER'S REPORT H30522
H30523CASH RECEIPTING SHORTAGE - [280-3]
CITY TREASURER'S REPORT H30523
H30524NATIONAL AUSTRALIA BANK LIMITED - NEW JOONDALUP BRANCH - [005-1]
CITY TREASURER'S REPORT H30524
H305251993 RATING REVALUATION - [018-14]
CITY TREASURER'S REPORT H30525
H30526RATES - PENALTY - [018-21]
CITY TREASURER'S REPORT H30526
H305271993/94 RATE INCENTIVE SCHEME - [018-20]
CITY TREASURER'S REPORT H30527
H30528HILLARYS BOAT HARBOUR - RATING - [30/1733]
CITY TREASURER'S REPORT H30528
H30529FINANCIAL ASSISTANCE - JOONDALUP INFORMATION CENTRE - [006-4, 310-1]
CITY TREASURER'S REPORT H30529
H30530FINANCIAL ASSISTANCE - WANNEROO SOCIAL PLANNING (INC) - [321-0]
CITY TREASURER'S REPORT H30530
H30531DONATIONS - [009-1]
CITY TREASURER'S REPORT H30531
H30532DONATION - YANCHEP COMMUNITY CENTRE - [890-6]
CITY ENVIRONMENTAL HEALTH MANAGER'S REPORT H30532
H30533DONATION - WANNEROO AEROMODELLERS INC - [464-1]
CITY TREASURER'S REPORT H30533
H30534STAFF AND OUTSIDE WORKERS' OVERTIME - APRIL 1993 - [404-10]
CITY TREASURER'S REPORT H30534
GENERAL BUSINESS
SCHEDULE OF MEETING DATES - [702-3]
APPOINTMENT OF DEPUTY TO POLICY AND RESOURCES COMMITTEE - [702-3]
H30501
CITY OF WANNEROO REPORT NO: H30501
TO:CHAIRMAN
FROM:TOWN CLERK
FOR MEETING OF:FINANCE & ADMINISTRATIVE RESOURCES COMMITTEE
MEETING DATE:19 MAY 1993
FILE REF:4040
SUBJECT:HUMAN RESOURCE MATTERS
This report gives details of staff appointments and resignations, seeks approval to make telephone rental reimbursements, seeks authorisation of Officers, in accordance with the Dog Act and in accordance with the provisions of Section 160A of the Local Government Act, seeks approval of secondary employment.
STAFF APPOINTMENTS
Position Appointment Commencement
Planning OfficerKaren BAYLY19.04.93
Clerical Assistant HumanHazel NORRIE 04.05.93
Resources
Clerical Assistant RecordsAlison MEADS 03.05.93
(Temporary)
RESIGNATIONS
Community Arts Officer (Rec)Carol SEIDEL 16.04.93 Senior Stenographer Treasury Debbie SMITH 06.05.93
Receptionist/Cashier Craigie Sonia DANIELS11.05.93
Leisure Centre (Rec)
Landscape Architect Parks Angela SCHACHT14.05.93
PAYMENT OF TELEPHONE RENTAL CHARGES
In accordance with adopted Council policy, reimbursement of telephone rental (effective from 1 March 1993) is requested for the position of Analyst Programmer who is employed within the Computer Services Section of the Administration Department. The Deputy Town Clerk advises that this officer is required to make and receive afterhours calls relating directly to his position.
Reimbursement of telephone rental (effective from 1 April 1993) is requested for the position of Coordinator Welfare Services in the Health Department. The City Environmental Health Manager has confirmed increasing use of private telephone by the Coordinator Welfare Services for work purposes.
AUTHORISATION OF OFFICERS DOG REGISTRATION
In accordance with the provisions of Section 16 of the Dog Act 1976, Council is requested to appoint the following employees as Authorised Registration Officers
Carol Ann LEWIS
Debra Joan FFORDE
REQUEST FOR SECONDARY EMPLOYMENT
Mr Danny Borowitzka, Computer Projects Manager within the Administration Department, seeks Council approval, in accordance with the provisions of Section 160A of the Local Government Act, to undertake secondary employment in an Advisory/Consultancy capacity carrying out parttime work associated with computer programming.
The Deputy Town Clerk has confirmed that this employment will not conflict with Mr Borowitzka's Council duties.
RECOMMENDATION
That Council
1in accordance with adopted policy, approves reimbursement of telephone rental charges for the officer holding the position of AnalystProgrammer (Computer Services Section), effective from 1 March 1993;
similarly, approves reimbursement of telephone rental charges for the officer holding the position of Coordinator Welfare Services, effective from 1 April 1993;
2in accordance with the provisions of Section 16 of the Dog Act 1976, approves the appointment of Carol Ann LEWIS and Debra Joan FFORDE as Authorised Registration Officers; and
3in accordance with the provisions of Section 160A of the Local Government Act, approves secondary employment for Mr D Borowitzka.
R F COFFEY
TOWN CLERK
KdP:KD
are93031
H30502
CITY OF WANNEROO REPORT NO: H30502
TO:CHAIRMAN, FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE
FROM:TOWN CLERK/RETURNING OFFICER
FOR MEETING OF:FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE
MEETING DATE:19 MAY 1993
FILE REF:801193
SUBJECT:1993 MUNICIPAL ELECTIONS RETURNING OFFICER'S REPORT
Local Government elections were held on Saturday 1 May 1993 to fill vacancies in all wards of the municipality.
Sitting members, Cr Rita Waters, Cr Fleur Freame and Cr Norma Rundle were returned in the North and SouthWest wards, each for a three year term of office.
Newly elected members are as follows:
CENTRAL WARD
Cr Brian Cooper (Retiring 1996)
Cr Laeraine EwenChappell (Retiring 1995)
SOUTH WARD
Cr Beverley Moloney (Retiring 1996)
Cr Iain MacLean (Retiring 1995)
Cr Kim Wood (Retiring 1994)
SOUTHWEST WARD
Cr Geoffrey Curtis (Retiring 1994)
Preparations for and the conduct of the elections proceeded generally in accordance with the requirements of the Local Government Act. Minor breaches of the provisions relating to authorisation of campaign material were again evident, however past experience has shown that further pursuit of these transgressions is unwarranted as they are considered by the Commissioner of Police to be of a trivial nature.
VOTER TURNOUT
The trend of declining voter turnout was continued this year, perhaps partly due to the 135mm of rain dumped on the metropolitan area throughout the day. The following summary of turnout on a ward by ward basis, together with figures from 1991 and 1992, illustrates this trend (although a marginal improvement is evident in the SouthWest Ward over 1992):
1991 1992 1993
NORTH WARD 20.42 % NO ELECTn. 9.86 %
CENTRAL WARD 11.48 % 9.73 % 8.77 %
SOUTHWEST WARD 10.64 % 7.24 % 7.81 %
SOUTH WARD 9.16 % 8.24 % 5.73 %
______
AVERAGE TURNOUT 12.92 % 8.40 % 8.04 %
______
Submitted for information.
R F COFFEY
Returning Officer
PAH:pah
are93032
H30503
CITY OF WANNEROO REPORT NO: H30503
TO:CHAIRMAN, FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE
FROM:TOWN CLERK
FOR MEETING OF:FINANCE & ADMINISTRATIVE RESOURCES COMMITTEE
MEETING DATE:21 APRIL 1993
FILE REF:7033
SUBJECT:CIVIC RECEPTIONS AND FUNCTIONS
The 1992/93 calendar of Civic Receptions and Functions is attached hereto for Councillor's information. This calendar is provided so that Councillors are aware of both past and forthcoming events.
Approval is sought to include the following functions in the 1992/93 calendar:
DATE FUNCTION GUESTS HOST
1993
7 May Multicultural Advisory Committee 30 Council
(Light lunch)
Submitted for information.
R F COFFEY
Town Clerk
mb/prme930401
DATE GUESTS HOST COUNCIL
RESOLUTION
APRIL 1993
Fri, 2Opening Craigie Leisure CentreCouncilH30202
MAY 1993
Wed, 19"Youth Speak Out" Forum (Final Confrnce)CouncilH30202
SEPTEMBER 1993
Wed, 9Public Libraries Section WA BranchCouncil
Board Luncheon
OCTOBER 1993
Date TBAPerry's Paddock Picnic DayCouncil
aat09001
H30504
CITY OF WANNEROO REPORT NO: H30504
TO:TOWN CLERK
FROM:DEPUTY TOWN CLERK
FOR MEETING OF:FINANCE & ADMINISTRATIVE RESOURCES COMMITTEE
MEETING DATE:19 MAY 1993
FILE REF:801194
SUBJECT:MOBILE POLLING PLACES 1994 ANNUAL ELECTIONS
At its meeting on 24 February 1993 (Item H90223 refers), Council resolved that a report be submitted to the Finance and Administrative Resources Committee on the feasibility of providing mobile polling booths to Aged Persons' Complexes for the 1994 Wanneroo Local Government Elections.
The Local Government Act 1960 does not provide for mobile polling booths on election day itself however, Council may appoint any number of locations for receiving early votes. Consequently Aged Persons' Complexes could be utilised for this purpose and any such sites may be appointed for specific days or times during the statutory early voting period.
It is important to note that electors seeking an early vote are required to declare they are unable to attend a polling place on polling day due to illness, religious belief, approaching maternity, employment commitments or being more than 20 kms from a polling place on polling day.
It has been established that supported type accommodation (e.g. hostels/nursing homes) within the City comprises nine hostel complexes accommodating a total of 265 persons and four nursing homes with a total of 138 residents.
In view of the overall minimal number of residents in supported accommodation and as an elector suffering illness or infirmity is eligible to cast a postal vote, it is not considered necessary to set up special early voting facilities at hostel/nursing home sites.
A considerable number of aged persons reside in independent accommodation such as retirement villages and retirement units which are widely spread throughout the municipality. Due to the vast number of units and the probability that many of these residents can vote on polling day, I believe it neither appropriate or practicable to set up special early voting facilities for residents of independent type accommodation.
RECOMMENDATION
That Council
1.writes to the Administrator at all Aged Persons' Hostels/Nursing Homes within the City in midMarch 1994 to inform them that electors not able to cast an early or absent vote are eligible for a postal vote ; and
2.provide each Hostel/Nursing Home Administrator with a supply of application forms for postal voting papers.
A ROBSON
Deputy Town Clerk
MWR:FB
are93028
REPORT NO: Page No: 1
H30505
CITY OF WANNEROO REPORT NO: H30505
TO:CHAIRMAN, FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE
FROM:DEPUTY TOWN CLERK
FOR MEETING OF:FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE
MEETING DATE:19 MAY 1993
FILE REF:3122
SUBJECT:WAMA/LGA NORTH METRO ZONE MATTERS OF INTEREST
LOCAL GOVERNMENT WEEK 1993
Local Government Week 1993, incorporating the Annual General Meetings of the LGA, CSCA and the CUCA, together with the Local Government Week conference, will be held at the Burswood Convention Centre over the period 1 4 August. Further details are expected in July.
Member Councils have now been invited to submit motions for inclusion on the Agenda for consideration by the 1993 LGA Annual General Meeting. The closing date for submission of motions is Friday 18 June 1993.
Guidelines forwarded with the call for motions indicate that motions should focus on policy matters, should be relevant to total membership and not of a sectional interest nature, and must be accompanied by fully researched and documented supporting comment. Given the receipt of the call for motions on 4 May and Council's existing meeting schedule, it is perhaps impractical to submit a "fully researched and documented supporting comment" on any issue of a general policy nature that would be relevant to the industry as a whole before the 18 June deadline.
NATIONAL COMMITMENT ABORIGINAL PEOPLES AND TORRES STRAIT ISLANDERS
At the December 1992 meeting of the Council of Australian Governments, all three spheres of Government executed the "National Commitment to Improved Outcomes in the Delivery of Programs and Services for Aboriginal Peoples and Torres Strait Islanders."
The Commitment provides a broad framework for intergovernment negotiations in relation to Aboriginal issues. In respect of Local Government, the Commitment provides that:
"The Governments of Australia
5.13 agree that Local Governments will maintain their responsibilities to ensure the provision of a full range of local government services to Aboriginal peoples and Torres Strait Islanders in accordance with appropriate planning, coordination and funding mechanisms;
5.14 recognise the role of Local Government in local area planning and the need for its integration with ATSIC and State and Territory planning processes;
5.15 agree that the development of bilateral agreements will take into account Local Government policies through consultative processes where appropriate."
The full text of the Commitment forms Attachment 1 hereto.
GRAFFITI VANDALISM
In response to representation by the Town of Mosman Park, the LGA North Metro Zone resolved at its meeting on 1 April 1993 to seek an increase in the penalty for unauthorised billposting under the Litter Act, and also to include graffiti vandalism as an offence under the Act.
PAWNBROKERS ACT
LGA North Metro Zone further resolved at its meeting on 1 April 1993 to urge WAMA to press the State Government to review the Pawnbrokers Act. Further detail in respect of this matter is expected in the near future.
Submitted for information.
A ROBSON
Deputy Town Clerk
PAH:pah/are93033
REPORT NO: Page No: 1
H30506
CITY OF WANNEROO REPORT NO: H30506
TO:TOWN CLERK
FROM:CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF:FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE
MEETING DATE:19 MAY 1993
FILE REF:6801 c3611
SUBJECT:USE OF CRAIGIE LEISURE CENTRE
KINGSLEY COUGARS BASKETBALL CLUB
At its meeting on 28 April 1993, Council resolved to defer consideration of the use of Craigie Leisure Centre by Kingsley Cougars Basketball Club for one month (Item H30414 refers).
The "Kingsley Cougars" are seeking the same conditions of use as afforded to three other local clubs displaced from the Whitford Recreation Centre. These conditions were adopted by Council at its meeting on 24 March 1993, and are as follows:
(a)set a fee of $12 per hour per half court ($24 per hour per full court) for training of junior teams during the hours of
3.30pm to 6.00pm Monday to Friday
9.00am to 5.00pm Saturday and Sunday; and
(b)offer a 50% concession for those teams from the Royals, Hawks, and Padbury Junior Basketball Clubs who will be disadvantaged on the closure of the Whitford Recreation Centre, for a period of twelve months. The amounts of the concession not to exceed $1,500 in the 1992/93 Budget and to come from Account Number 29470 "Recreation Sundry Donations" (Item H90316 refers).
The "Kingsley Cougars", whilst not permanent users of the Whitford Recreation Centre, were regular users (as indicated in their booking forms tabled last month). To this end, it would seem appropriate to afford them the same conditions as the three other "displaced" clubs.
RECOMMENDATION
That Council offers a 50% concession to the Kingsley Cougars Basketball Club for a period of twelve months, the concession not to exceed $1,500 in the 1992/93 Budget and to come from Account Number 29470 "Recreation Sundry Donations" (Item H90316 refers).
R BANHAM
City Recreation and
Cultural Services Manager
DI:SS/ rre05019
REPORT NO: Page No:
H30507
CITY OF WANNEROO REPORT NO: H30507
TO:TOWN CLERK
FROM:CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF:FINANCE AND ADMINISTRATIVE RESOURCES COMMITTEE
MEETING DATE:19 MAY 1993
FILE REF:0611664, c4311
SUBJECT:OCEAN RIDGE AMATEUR FOOTBALL CLUB REQUEST FOR REIMBURSEMENT