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Go through the different possibilities, basically need to find a space big enough to accommodate your needs. Could ask the participants if they have other ideas and if they have used this type of land in previous operations?
Question: What is important to do when searching for a site like that?
1/ Contact the local authorities for 2 reasons: They know available potential spots, and they will give you the authorisation to use it if it belongs to them. That is the best option
2/ If municipality land not available, you have to seek for private land. Make sure the deal is clear. Certainly a contract needs to be done. May be the land will not be for free, or free for a defined period of time.
Slide 5
There are similarities, when you choose a site for your hub between choosing an “empty” site with choosing an existing warehouse.
Safety and security consideration: Choose an area which is seen as safe as possible (by the local authorities). Look at the neighbourhood, ask the local population.
Operational needs: Obviously the potential site should be spacious enough to accommodate your needs (I.e.: Estimated warehouse space, possibility of trucks movements etc..). When determining the dimensions of the site, calculate the actual need and add some margin for possible capacity augmentation. The situation during and emergency remains volatile and, at some stage, you may have to increase your capacity during the operation.
Accessibility: Make sure that the site is accessible in any time by heavy trucks. Look at road links to the road network, port and airport. If you have to
Ventilated and dry: Ideally, find aventilated area where breeze keeps blowing. Make sure also that is area is not a flood-risk area. Think of the drainage tracing ahead and make sure it is designed in adequation with both the terrain and the size of your storage facilities (MSUs). In tropical countries, rainfalls on large roofing surface may collect very large amount of water that will have to be routed without impacting significantly on the neighbourhood.
Adequate facilities: Do you have easy access to water, electricity, toilets etc.. it is important to know that because if not you will have to bring generators, portable toilets, water tank etc….
Slide 6
This slide is quite self-explanatory. But having said that, it has to be noted that sometimes because time is short, all of that will not be possible. But it is important to have a plan ensuring your goods will be safe and well protected. It could be to erect quickly 1 or 2 MSUs, work on ground preparation in parallel.
Some examples are given in the next slide.
Slide 7
Use this example but insist on necessity to have good drainage to conduct water far from goods
Ground must be stable and dry.
Stress on the ground is caused by:
•Traffic of heavy trucks arriving, turning etc
•Stacks of heavy stocks
•Forklift traffic
•Emergency related damage or waterlogging – typhoon rains, floods or earthquakes impact on ground already
Slide 8
Show how rain is collected on an MSU assembled directly on the ground.
Drainage should be about a 40 cm wide, about 30 cm deep at one end, sloping to about 60 cm at the other end (the slope ensures the flow and the evacuation of the water)
Tracing must follow the flaps for water to be collected and routed away (drainage has to be dug with a slope just as a gutter on a roof).
Slide 9
Secure area: Ensure coordination and networking with local authorities: Police, fire brigade, health etc…You could NEED them.
-Theft or public disorder can happen. Remember that what is inside your warehouse is extremely valuable.
-Fire can occur: of course you need to have basic equipment like fire extinguishers, but it could be not enough.
-One of your worker can be injured which can require an ambulance.
Secure compound/perimeter: It is important to fence your area, put appropriate lighting system to discourage potential thefts.
Organising security: The security of the area should be strictly organised
-To make sure your compound is protected from any kind of intrusion.
-To control all in and out movements
That is generally done by hiring reliable security companies
Slide 10
Before showing the slide, ask the participants if they have used generators, and if they have encountered problems in managing a generator. If the answer is yes discuss with them their experience.
If no, You have to mentioned the 3 main causes of problem with generator
-Wrong size
-Bad maintenance
-No trained staff responsible
In the next slide we will be look at what to do when you have to choose a generator. Then go to the slide.
What voltage do you need?
-First you need to know the voltage used in the country of use 110/120 or 220/240 volts)
-Better to order generator with 3 phases in order to split the power usage between phases. You can use single phase wiring set up. This can be necessary for a building where the original circuit is single phase
How long to do you intend to run the generator for?
A generator cannot run 24/24 (the theory said 8 hours). So if your need is to use it 24/24, you need a back up. If your generator use is to deal only for power outage, one should be enough
Where the generator will go?
Make sure to find an appropriate space within your compound to set up your generator,
A generator needs regular/frequent refuelling, so you need to make sure that you can access fuel. Sometimes it is envisage to have a fuel tank close to it
A generator is a very noisy machine, so order a silent system which will reduce the noise. Could be also important to determine where you will put it ( far from office space for example)
What generator power do you need?
It is important to define as precise as possible the power you need. A generator oversize will last less time (but, in emergency as you don’t know what the future will be, it is common usage to oversize your generator). A too small generator will not be able to give power to all appliances, equipment you need.
The best is to seek advice from local dealer and/or some specialist within your organisation
A general rule: a generator should run at 70% of its full capacity.
For emergency hub, we can say that generator size can go from 15KVA to 50 KVA
What accessories do you need?
It is important to plan also to have all accessories needed for your generator, such as extension cables (long enough), distribution board etc…
Important points: As everything with an engine, you need to change some parts by time to time ( you will see that I the next session), it is important to think of availability of running spares like all filters. So ensure local availability and/or make sure when you order from abroad to request some sets of filters.
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