Queensland Women’s Week

2018Grant Guidelines

Updated as 24 October 2017

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  1. Key information

Purpose of the 2018 Queensland Women’s Week grants / The purpose of providing funding is to support events, projects and activities that inspire the Queensland community to respect women, embrace gender equality and promote and protect the rights, interests and wellbeing of women and girls.
Priority will be given to applications that inspire women to improve their health and well-being and/or raise awareness in the community that improving women’s well-being has benefits for families, children and the wider community.
YWCA Queensland will administer the 2018 Queensland Women’s Week grants on behalf of the Queensland Government.
Funding available / One-off funding is available for events, projects and activities to be held during the 2018Queensland Women’s Week, from 3 to 11 March.
The maximum funding available per event, project or activity is $3,000.
Timeframes / Applications close / *Extended*
Friday 10 November 2017, 5pm
Assessment / November 2017
Applicants notified of outcome / December 2017
Events/projects/activities to be held / 3-11 March2018
Eligibility requirements / Applicants must:
  • be a not for profit, legal entity; or
  • a local government entity; or
  • Parents & Citizens Association; and
  • hold, or provide plans to obtain, insurance which includes cover for the period appropriate to the proposed event, project or activity; and
  • have no outstanding financial accountability, service delivery or performance issues for funding provided by YWCA Queensland for the 2017 Queensland Women’s Week grants program.
Events, projects and activities must:
  • be delivered during Queensland Women’s Week, from 3 to 11 March 2018;
  • be delivered in Queensland; and
  • support the purpose of this grant program.

How to apply / Applications must be submitted using the online 2018Queensland Women’s Week GrantApplication Form.
Please note:
  • A separate application must be submitted for each proposed event, project or activity.
  • Late applications may be accepted under exceptional circumstances, and only with prior consultation and written approval from YWCA Queensland.

  1. Documentation

Documentation on the 2018Queensland Women’s Week grants is available on the Department of Communities, Child Safety and Disability Services’(DCCSDS) website. Available documentation includes:

  • Grant guidelines (i.e. this document)
  • Conditions of funding

  1. Queensland Women’s Week

In 2016 Queensland expanded International Women’s Day (IWD) celebrations into a week-long, state-wide series of events and activities called Queensland Women’s Week (QWW).

IWD, held globally on 8 March each year, is a highlight of QWW. On that day, Queensland women join millions of others throughout the world to celebrate the economic, political and social achievements of women in the past, present and future.

The QWW grants program supports the delivery of events, projects and activities throughout the state’s urban, rural, regional and remote communities, offering opportunities for women of all ages and linguistic and cultural backgrounds to join together in celebration.

Join the Office for Women’s mailing list to be notified of the theme for QWW 2018.

  1. Purpose of the community grants

The2018QWWgrants support events, projects and activities that inspire the Queensland community to respect women, embrace gender equality and promote and protect the rights, interests and wellbeing of women and girls.

Priority will be given to applications that inspire women to improve their health and well-being and/or raise awareness in the community that improving women’s well-being has benefits for families, children and the wider community.

Successful applicants whoreceive funding to support events, projects or activities under this funding initiative will be supported to promote the department’s broader QWWcampaign for 2018.

Promotional resources will be available to help link funded events, projects or activities into the broader state-wide awareness campaign.

  1. Target groups

To achieve the purpose of the 2018QWW grants, funded events, projects and activities shouldtarget:

  • Queensland women and girls
  • individuals and groups (e.g. family, friends, neighbours, employers, work colleagues and community groups) who can supportwomen and girls to achieve their leadership goals
  • participants that reflect the demographics of the local community, for example: Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people of all ages and abilities, lesbian, gay, bisexual, transgender, intersex, queer (LGBTIQ) people.

  1. Eligibility criteria

To be eligible to receive funds under the 2018QWW grants program, applicants must:

  • be a not for profit legal entity;
  • hold, or provide plans to obtain, insurance that includes cover for the entire period appropriate to the proposed event, project or activity; and
  • have no outstanding financial accountability, service delivery or performance issues for funding previously provided by the YWCA Queensland or the Department of Communities, Child Safety and Disability Services.

How Eligibility will be assessed:

  • You will need to provide:
  • an Australian Business Number (ABN) on your application form;OR
  • a copy of your certification of incorporation or other incorporation documentation, to demonstrate the status of your entity.
  • Applications will be screened as not for profit by checking for evidence of one or more of the following:
  • Incorporation based on the model rules or governing documents that prohibit the entity from making any distribution (whether money, property or otherwise) to its members;
  • Registration as a charity with the Australian Charities and Not-for-Profits Commission (ACNC); or
  • Goods and Services Tax (GST) concession; Charity Tax Concession or Deductible Gift Recipient (DGR) status with the Australian Tax Office.
  • Successful applicants will need to produce a certificate of currency for insurance prior to funds being released. At a minimum, applicants must hold public liability insurance to the value of at least $10million.
  • YWCA Queensland will assess any outstanding financial accountability, service delivery or performance issues relating to any previous Queensland Women’s Week funding.

Please note:

  • State run entities such as schools and hospitals are not eligible to receive assistance. However, under the Education Act 2006 Parents and Citizens Associations are able to apply for assistance.
  • If you are not a not for profit legal entity and you would like to apply for this funding you may partner with an existing not for profit legal entity to auspice your event, project or activity. The not for profit will be required to take full responsibility for the legal and financial accountability of the proposed event, project or activity.

  1. Selection criteria

You must address each of the following criteria and provide evidence to support your claims against each criterion in the electronic 2018QWW Application Form available through the SmartyGrants website at

Selection criterion one: EVENT / PROJECT / ACTIVITY
Weighting: 20%
Word limit: Maximum of 300 words
How does the event, project or activity support the health and wellbeing priorityof the Queensland Women’s Strategy?
Tell us:
  • How you will inspire women to improve their health and well-being
  • How you will raise community awareness that improving women’s well-being has benefits for families, children and the wider community
  • How you will challenge gender stereotypes and promote women’s and girls’ wellbeing
  • How you will celebrate and encourage gender equality
  • An outline of the social and cultural outcomes to be achieved

Selection criterion two: AUDIENCE
Weighting: 20%
Word limit: Maximum of 300 words
How will the target audience benefit from the event, project or activity?
Tell us:
  • Which group/s will you target and why? Target groups may include, but not be limited to:
◦Aboriginal people
◦Torres Strait Islander people
◦Australian South Sea Islander people
◦People from culturally and linguistically diverse backgrounds
◦Children/young people/students
◦Families
◦Seniors
◦Carers
◦Lesbian, gay, bisexual, transgender and/or intersex people
◦People from rural, remote or isolated areas
◦People with a disability
  • How the event, project or activity has been tailored to meet the needs of your audience
  • How the target audience will be engaged
  • How the target audience/s will benefit
Note:
Events, projects or activities that primarily target existing clients of a service or other service provider, rather than involving the broader community, will generally not be considered for funding.
Selection criterion three: VALUE FOR MONEY
Weighting: 20%
Word limit: Maximum of 250 words
How does the event, project or activity represent value for money?
Tell us:
  • What partnerships you have established and the contribution of those partners to the initiative
  • The ability of the initiative to be developed into an ongoing program (i.e. sustainability beyond QWW 2018)
  • The longer term benefit to the participants, sector or the community

Selection criterion four: INNOVATION
Weighting: 20%
Word limit: Maximum of 250 words
What makes the event, project or activity innovative?
Tell us how the proposal:
  • Represents new or improved services
  • Represents new concepts and perspectives
  • Adapts ideas/products/technology from outside your organisation, sector, community and appliesit toyour own context

Selection criterion five: COMMUNITY AND MEDIA INTEREST
Weighting: 20%
Word limit: Maximum of 250 words
Outline how the event, project or activity:
  1. has the capacity to attract local, regional or state-wide community and media interest; and
  2. will promote awareness and challenge attitudes beyond those people who participate directly in the event, project or activity.
Tell us:
  • What the potential reach of your event, project or activity is
  • The strategies you will use to ensure the proposed event, project or activity reaches a wide audience and attracts community and media interest
  • Which engagement mechanisms you will use and why
  • How you will ensure the accessibility and communication of your key event messages to a wide and diverse audience

  1. Lodging applications

All applications must be submitted electronically by the closing time and date by completing the 2018QWW Funding Application Form available through the SmartyGrants website at

Please note:

  • A separate application must be submitted for each proposed event, project or activity.
  • Late applications may be accepted under exceptional circumstances only, and only with prior written approval from YWCA Queensland.
  • Email applications will not be accepted.
  • Applications that are incomplete after the closing date will not be assessed.

  1. Important information about applicant requirements relating to this funding

Successful applicants will be required to:

  • Enter into a service agreement with YWCA Queensland before receiving 2018QWWgrant funding.
  • Acknowledge the funding source on any printed or promotional material relating to the event, project or activity, including websites.
  • Acknowledge official sponsors of the 2018 QWW grant program, in keeping with the 2018 QWW grant conditions
  • Contribute to the Department of Communities, Child Safety and Disability Services broader QWW campaign message through supporting promotional resources.
  • Following the delivery of the funded event, project or activity:
  • complete an activity report outlining the activity and outcomes achieved; and
  • provide video, photographs and/or audio files to YWCA Queensland. You must obtain consent from people in the video, photo or audio to share the material.
  • comply with the Community Services Act 2007.

  1. Important budget information

When developing the budget for your proposed event, project or activity think about the following:

  • Funds for the 2018QWW grants are provided on a one-off basis only.
  • The maximum amount available is $3,000 per event, project or activity. Applicants are encouraged to supplement their budget with in-kind contributions and/or corporate or business sponsorship.
  • Eligible event, project or activity costs include:
  • runningcosts (e.g.: hire of premises, gas, electricity, etc.)
  • administrative costs (e.g.: postage, stationery, printing, telephone, cleaning)
  • travel/transport costs (e.g.: fares, vehicle allowances)
  • advertising and publicity costs to promote community awareness and involvement
  • catering costs
  • guest speakers, entertainment, sessional worker or consultant’s fees.
  • The following costs will not be allowed:
  • salaries and organisational running costs for existing staff
  • acquittal, auditing or reporting costs
  • auspicing fees
  • existing debt or loan repayments
  • standard maintenance or replacement of existing equipment
  • gifts of any sort (e.g.: gift bags, door prizes, raffle prizes, giveaways, tickets to events)
  • purchase of assets (assets include capital items with a useful life of more than 12 months)
  • costs other than those listed above unless approved in writing by YWCA Queensland.

A sample budget is provided below.

Expenditure Description / Amount ($) / Funding / income source for this item / Is the income confirmed? / Amount
($)
Catering / $600 / QWW 2018 Grant / No / $600
Venue Hire / $1200 / QWW 2018 Grant / No / $1200
External presenter / speakers fees / $500 / QWW 2018 Grant / No / $500
Fuel / $200 / QWW 2018 Grant / No / $200
Equipment purchase (e.g. digital camera) / $900 / Applicant / Yes / $900
Tickets to the event / $500 / Applicant in-kind / Yes / $500
Door prizes / $150 / Company X / Yes / $150
Staff wages / $900 / Community Org Xin-kind / Yes / $900
PA System hire / $400 / Council in-kind / Yes / $400
Advertising / $350 / Radio station / local newspaper / Yes / $350
Total expenditure / $5700 / Total income / $5700
  1. Assessment of applications

All applications will be assessed:

  • in accordance with the Eligibility and Selection Criteria; and
  • in consideration of value for money, partnerships and geographical spread.

YWCA Queensland may contact you during the assessment process to request:

  • a copy of your most recent Audited Financial Statement;
  • further details be submitted; or
  • clarification of the information provided.

  1. Contact details

YWCA Queensland is administering the 2018 Queensland Women's Week grant program on behalf of the Queensland Government.

All enquiries should be directed to YWCA Queensland between 8:30am to 4:30pm Monday to Friday (except on public holidays) on 07 3230 3400 or .

Contact officers cannot provide advice on individual applications.

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