QMUSU ______(insert Club name) Sports Club Constitution
- Name
The name of the Club shall be “QMU ...... Sports Club” (hereby referred to as the …………………………..Club). It shall be affiliated to “The Students’ Union, Queen Margaret University” (“QMUSU”), and shall be bound by the constitution and rules of QMUSU.
2. Aims/ Objectives
The aim of the Club shall be to encourage and develop interest in your SPORT through regular training sessions, fitness sessions, tactic sessions, matches & social events.
The Committee’s objectives are to clearly promote and work to achieve short term and long term aims set out for the club.
The club will continue to encourage participation amongst the population of Queen Margaret University and aim to …….3. Membership
Membership shall be open to all registered students whether they are international or home students, members of staff and the spouses and partners of both. However, only QMU students may compete in matches. It is imperative that this is the case.
Membership to the club will not be accepted without the Sports & Societies Insurance. Committee members are expected to make sure that their members all have the correct insurance and will not be allowed to take part in any activities until the Student’s Union confirm.
All membership insurance must be obtained before Friday 2nd October.
Individual membership fees, should you decide to have them shall be decided at the beginning of the year and shall be the same for all members of the club, this will be inclusive of the Sports & Society membership.
By 2nd October each year, unless the Vice President requests it at a different time. The Club Secretary shall prepare a list of members of the club, and keep it constantly up to date. As members leave and join, an updated list will be sent to QMUSU throughout the year.
4. The Committee
All Committee members must be registered students and will be elected by the student members of the Club at a General Meeting. The quorum of any Committee Meeting shall be two thirds of the committee. The Chair of the committee shall be the Captain.
The committee will consist of: Captain; Vice-Captain; Treasurer/Secretary (Or as appropriate for each club).
New committee members and the AGM should be completed by 15th April each year. The Vice President should be notified of the new committee by this point.
5. Committee Meetings
The Committee shall meet at least once a month, or if a meeting is called by a committee member.
5.1Committee Disciplinary Action
Committee members have the power to discipline any member of the club under the supervision of the Vice-President. The Vice-President will decide whether the incident should be actioned by the club or the union, depending on severity. If any club who does not correctly discipline a member of the club, and the union feels there should have been action taken then the club as a whole can consequently suffer.
If you are unsure then contact the to enquire what you should do.
6. Finance
All financial transactions should be carried out in line with the regulations set out in QMUSU’ constitution and Sports and Societies Guidelines.
Please familiarize yourself with these guidelines at the start of the year.
Budget applications are to be completed and handed in to QMUSU before the end of the spring semester, or the date which the Vice President requests if different.
In the event of the disbandment of the Club, all assets shall become the property of QMUSU.
7. Equipment
All equipment remains the property of the QMUSU.
Should an individual Club member not return equipment by a pre-determined date, then the said individual will be responsible for replacement/payment of said equipment. This payment must be made before the start of the next academic session. Failure to comply with the above will result in QMUSU Discipline.
8. Events
Please be aware that a new policy as of January 2016 will mean that a £25 depositwill be on hold from your account when any events are booked in Maggie’s. The reason for this change is due to several events being booked and no club turning up on the night of the event, consequently resulting a loss of money for the bar due to extra staff being on shift.
9. Constitution
This constitution may only be amended at a General Meeting of the . Details of proposed amendments shall be submitted to the Club Secretary and emailed to all current members and posted on the Club’s website/ Facebook page at least seven days before the date of the General Meeting. Any amendments must have the approval of the Vice President before becoming effective.
10. Updates
The mandatory committee must agree to meet with the Vice President at least twice a semester to discuss the procedural, strategic and financial aspects of the Club.
Elected Captains must agree to attend a feedback seminar hosted by the Vice President each semester to discuss the development of sports and societies in the Students’ Union.