Purpose of a Non-renewal Letter for a P&A Employee Whose Notice Period Falls Within the Term of Appointment.
To inform the affected employee in writing of the non-renewal of their appointment within the required notice period.
Instructions for completing a Non-renewal Letter for a P&A Employee Whose Notice Period Falls Within the Term of Appointment.
When complete, print this letter on letterhead.
Instructions for using this Template.
All fields contained within brackets [ ] are fields which require user modification. Click once on the word within the bracket and type your text. When a choice of paragraphs or sentences is given, be sure to delete the paragraph or sentence not used. If you choose not to use the template as written, be sure to include all elements in the “Required Elements” section in your letter.
Required Elements.
Refer to: P&A Non-Renewal of Appointment Letter Checklist.
Date]
PERSONAL AND CONFIDENTIAL
pient]
dress]
Code]
Dear Name][Click here and type Employee ID]:
Your appointment as a(n) title]( code], term] type], time]) in unit] will end on date]. In accord with University Administrative Policy: Non-Renewal of Appointments for Academic Professional and Administrative Employees (http://www.policy.umn.edu/Policies/hr/Departure/ACADNONRENEWAL.html), regarding notice of non-renewal for P&A appointments, this letter provides written timely notice.
Any questions that you may have regarding your medical, dental, life, and disability insurance and retirement plan, if applicable, should be directed to the 4-UOHR Call Center at 612-624-UOHR (612-624-8647, 1-800-756-2363).For information regarding unemployment insurance benefits, if applicable, contact your local Minnesota WorkForce Center (see attached Important Resource Information for locations).
The University also has a “Non-Renewal Program” for those P&A employees meeting eligibility requirements. Eligibility criteria, benefits and conditions of the program are covered in the Administrative Policy: Non-Renewal Program for Academic Professional and Administrative Employees (http://www.policy.umn.edu/Policies/hr/Departure/NONRENEWALPROGRAM.html). Employee Benefits counselors are available to provide additional information at 612-624-9090 or 800-756-2363 (press 2). Please note that if you are eligible, you have a limited window of opportunity within which to elect this “Non-Renewal Program.”
Thank you for your services and my best wishes on your future endeavors.
Sincerely,
Name]
Title]
Enc: Important Resource Information
cc: Central Personnel File
(Others As Appropriate)
IMPORTANT RESOURCE INFORMATION
Employee Assistance Programs (EAP)
EAP provides cost-free professional consultation and referral services for University employees who need help assessing financial matters, career change strategies and emotional or stress-related difficulties. Spouses/partners and immediate family members are also eligible for EAP services.Twin Cities:
EAP services are provided by
The Sand Creek Group, Ltd.
612-625-2820
800-632-7643
Crookston: Northwestern Mental Health Center, 218-281-3940
Duluth: St. Luke's Employee Assistance Program, 218-249-7077
Morris: Stevens Community Medical Center, 320-589-7625
Rochester: Contact the Twin Cities EAP services
University employees in Greater Minnesota may also use the Twin Cities EAP.
4-UOHR Call Center
612-624-UOHR (612-624-86471-800-756-2363
To discuss continuation of your health benefits and the “P&A Non-Renewal Program.”
Unit Human Resources Administrator and/or central Human Resources Specialist or Consultant
Unit HR Administrator: Name], umber]HR Specialist: Name], umber]
HR Consultant: Name], umber]
To discuss any question regarding employment policies and procedures.Dislocated Worker Program
Available at Minnesota WorkForce Centers. Some locations include:Blaine 1201 89th Ave NE Ste 235 763-783-4800 www.mnworkforcecenter.org/anoka
Minneapolis 1200 Plymouth Ave N 612-520-3500 www.mnworkforcecenter.org/mplsnorth
Minneapolis 777 E Lake St 612-821-4000 www.mnworkforcecenter.org/mplssouth
Bloomington 4220 W Old Shakopee Road 952-346-4000 www.mnworkforcecenter.org/hennepinsouth
N St Paul 2098 E 11th Ave 651-779-5666 www.mnworkforcecenter.org/ramseycounty
St Paul-Midway 2455 W University Ave 651-642-0363 www.mnworkforcecenter.org/midway
Services include job seeking skills workshops, job referrals and placement, retraining including the cost of tuition, on the job training, and assessment to enable you to enter into self-employment. For a complete list of offices, visit this website: http://www.mnworkforcecenter.org/field/ .