Eastview Community Foundation Grant Guidelines

To the Eastview High School Community:

The Eastview Community Foundation is initiating the 2014 EVCF Grants Program process with this request for Grants Proposals. We invite you and your staff to identify needs or programs within your school, which meet the requirements of an EVCF Grant.

·  Information regarding eligibility and application requirements is included in this packet.

·  To be considered, grant proposals must be postmarked no later than April 2, 2014.

·  Notification of awards will be made by May 15, 2014.

The Eastview Community Foundation thanks its corporate and community contributors who make this grant program possible.

If you or any of your staff have questions regarding the grants process, please contact me by e-mail () or telephone, 651-206-2705. We look forward to continuing our support of students and schools in the Eastview Community.

Sincerely,

Linda Krummel, Grants Administrator

Eastview Community Foundation

EASTVIEW COMMUNITY FOUNDATION GRANT GUIDELINES

PURPOSE:

The Eastview Community Foundation (EVCF) will award grants that will benefit the Eastview Community in the areas of academics, arts, and athletics based on these guidelined. By targeting different types of applicants and segments within the Eastview Community, these grants will be awarded based on selection criteria that are consistent with EVCF’s autonomous establishment.

ELIGIBILITY:

The following applicants are eligible to apply for grants:

·  Eastview High School attendance area schools:

o  Eastview High School

o  School of Environmental Studies

o  Dakota Ridge

o  Black Hawk Middle School

o  Falcon Ridge Middle School

o  Scott Highland Middle School

o  Diamond Path Elementary School

o  Highland Elementary School

o  Greenleaf Elementary School

o  Oak Ridge Elementary School

o  Thomas Lake Elementary School

·  School-endorsed project representatives, as endorsed by one of the above listed schools.

·  Other organizations proposing to serve as a fiscal agent for a project directed to the support of students (or a student) within the Eastview High School attendance area. There may be an occasion where the indirect recipient of such a grant would be an individual, the determination of which will be at the discretion of the EVCF grants committee.

RESTRICTIONS:

The following applicants/applications are not eligible for an EVCF grant:

·  An organization that is not in good standing with government laws and regulations, including laws and regulations directed to anti-discrimination;

·  A direct grant to an individual (or through an IRS “in-kind” donation);

·  A nationally-directed activity;

·  A debt-reduction effort;

·  A general use by a religious, fraternal, or political organization; and

·  An endowment effort where the funds would later be assessed by another for future possible needs.

CRITERIA:

The grant Application is critical to consideration of any grant. It includes:

·  Background information

·  Statement of Assurance

·  The Proposal Narrative

·  Program Budget Report

In completing a Grant Application, the following criteria are important:

·  Actual and present financial need that is not likely to be met by other resources, and for a project that is either temporary or without need of ongoing EVCF support.

·  Significant impact of the grant on students of the Eastview community, the Eastview community at large, and the longevity of EVCF.

·  Resource-efficient projects developed in consultation with other organizations to promote coordination and sharing, and to eliminate duplication of services.

·  Matching-funds projects and other efforts defined to encourage widespread community participation.

·  Innovative projects addressing unique or critical needs in the community.

APPLYING FOR EVCF GRANTS

REQUIRED DOCUMENTS:

1.  Submission Requirements

2.  Grant Application

3.  Statement of Assurance

4.  Proposal Narrative

5.  Projected Project Budget (incorporating the proposed Grant)

6.  Copy of Letter of Exemption from the IRS.

7.  Other useful documents could include past financials and experience of project managers.

DEADLINES

·  Application must be postmarked or emailed by April 2, 2014 to be considered.

·  Applicants will be notified of a decision by May 15, 2014.

·  A Report Form is due 1 month after projected project completion per the proposal.

PRINT, SIGN, AND MAIL FULL PROPOSALS TO:

Eastview Community Foundation

Grants Administrator

PO Box 240905

Apple Valley, MN 55124

Proposals will not be returned to applicants.

EASTVIEW COMMUNITY FOUNDATION GRANT APPLICATION

1.  Submission Requirements

Organization and Contact Information
Name of Organization:
Organization Head: / Title:
Telephone number: / E-mail Address:
Project Coordinator/Contact: / Title:
Telephone number: / E-mail Address:
Project Title:

Submission Requirements:

All applications must include the documentation listed below. Please review the EVCF Grant Guidelines for eligibility requirements.

1.  □ Submission Requirements

2.  □ Grant Application

3.  □ Statement of Assurance

4.  □ Information as requested in Grant Narrative Guidelines

5.  □ The current and/or expected annual program/project budget report outlining anticipated expenditures (actual, if known) and revenue sources. If applicable, include plans for continued funding of the program or service at the expiration of the grant period. A project budget is required in addition to the financial information listed on the Application Form. If person(s) completing this application differ from those who control the organization’s budget, verification of approval by those responsible is required.

Note: Current year’s operating budget, and current year’s year-to-date income and expense statement must be available upon request.

6.  □ A copy of the applicant organization’s most recent letter of exemption from the Internal Revenue Service demonstrating that it is an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, and stating whether or not it is a private foundation. Not applicable if ISD 196 school – this is already on file with EVCF.

Required Signatures:

Organization Head:______

Date

Project Coordinator/Contact:______

Date

EASTVIEW COMMUNITY FOUNDATION GRANT APPLICATION

2. Grant Application form

Date of Application: Date Received:

Organization and Contact Information
Name of Organization: Year Established:
Address:
City: / State: / Zip:
Telephone: / Web Address:
Is your organization an IRS 5O1(c)(3) not-for-profit? Yes c No c
If no, is your organization a public agency/unit of government? Yes c No c
If no, check with EVCF for details on using fiscal agents.
List name and address of fiscal agent:
Fiscal Agent’s Employer Tax ID:
Organization Head: / Title:
Telephone number: / E-mail Address:
Project Coordinator/Contact: / Title:
Telephone number: / E-mail Address:
Proposal Information
Project Title:
Amount Requested:
Please give a brief summary of request and how this request benefits the Eastview Community:
Funds are being requested for (check one):
cProject/Program support cStart-up Costs cCapital
cTechnical Needs cOther (specify)
Project Start Date: / Project Competition Date:
Number of students served:
Budget

Are you able to complete with partial funding? (yes or no)

Dollar amount requested: $
Total annual program budget: $
Total project budget (for support other than general operating): $
Other project sources which are available or for which you are applying:
Source: Amount:$

Note:$5000 request limit. Detailed budget required as item #5 of Submission Requirements.

Authorization
Organization Head Signature:______
Date
Project Coordinator/Contact Signature:______
Date

EASTVIEW COMMUNITY FOUNDATION GRANT APPLICATION

3. Statement of Assurance

Organization and Contact Information
Name of Organization:
Organization Head: / Title:
Telephone number: / E-mail Address:
Project Coordinator/Contact: / Title:
Telephone number: / E-mail Address:
Project Title:
Statement of Assurance

In submitting and signing this application, the applicant agrees to the following:

1.  The applicant will spend funds solely for the purposes stated in the application and will refund the unexpended portion of such funds, if any.

2.  The applicant will provide interim and final reports as are required by the Foundation.

3.  The applicant realizes that payment of funds granted will be at the convenience of the Foundation, including cancellation of the grant and/or modification of previously agreed upon payment schedules should such cancellation or modification be deemed necessary by the Foundation.

4.  The applicant understands that the Foundation, in researching this grant application, may review any and all of the information submitted as part of this request with advisors of the foundation’s choosing, if deemed necessary by the Foundation.

Required Signatures:

Organization Head:______

Date

Project Coordinator/Contact:______

Date

EASTVIEW COMMUNITY FOUNDATION GRANT APPLICATION

4. Grant Narrative Guidelines

Grant Information Required

The following information must be provided in the application narrative:

1. Description of Applicant Organization

Provide a brief history of the applicant organization, a description of the general purpose or mission of the organization, and the scope of its operations, including primary service populations and location of service activities.

2. Statement of Purpose

Explain the general purpose of the project or program for which the grant is requested, the issue(s) it addresses, the significance of the issue(s) and an estimate of the number and geographic locations of those who will benefit.

The Statement of Purpose needs to answer: How does this project or program impact the Eastview Community?

3. Proposed Program Design

Describe (1) the objectives or intended outcomes of the project, i.e., the changes in people or institutions that are expected to occur as a result of the project or program; (2) the activities or set of actions that will be implemented to achieve these objectives or intended outcomes; (3) the information that will be provided in the final report to demonstrate achievement of the outcomes and activities; and (4) the methods that will be used to gather this information. Requests for capital or endowment purposes need to address only (1), (2), and (3).

4. Staff Qualifications

Describe the qualifications and experiences of the principal staff members of the project in relations to its purposes and objectives.

5. Foundation Support

Provide a statement as to why Eastview Community Foundation support is requested; a description of what other efforts have been made (or are presently being made) to obtain the required funds; a list of approved, pending and denied requests for contributions, and the amount received to date for this purpose. Indicate if you anticipate this to be an ongoing/annual request.

All application forms due postmarked or emailed by April 2, 2014 to:

Eastview Community Foundation, Grants Administrator, PO Box 240905, Apple Valley MN 55124