OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES PAGE 1 OF 26

CANARA BANK, CIRCLE OFFICE, PREMISESESTATE SECTION
“Ruby House” Opp: Old MLA Quarters, Himayatnagar, HYDERABAD - 29
Fax No. 040-23222709, Tel Ph: Direct: 040 23436921
e-mail ID:
NOTICE INVITING BIDS/OFFERS
FOR OUTRIGHT PURCHASE OF COMMERCIAL PREMISES
FOR HOUSING HYDERABAD CIRCLE OFFICE

Canara Bank intends to purchase about 31000 to 35000 sft of ready built commercial space in HYDERABAD, SECUNDERABAD & HITECH CITYfrom Owners/ Developers/Builders who have premises, ready built or under construction or ready for possessionwithin 3 (three) months period. The Bank’s requirements are given in the Offer Document.Prospective Owners/developers/builders may collect the OFFER Document from the office at the above address during normal working hours or alternately download the document from the website & pay the document cost along with the technical bid.

The completed OFFER document should be submitted to the above address latest by 04.00 P.M. on31/05/2017along with an Earnest Money of Rs.1,00,000 (Rupees one lakh only) by Demand Draft / Pay Order in favour of Canara Bank. For further information and details please visit Bank’s website

GENERAL MANAGER/DGM

OUTRIGHT PURCHASE OF COMMERCIAL PREMISES

FOR HOUSING CIRCLE OFFICEHYDERABAD

INSTRUCTIONS TO BIDDERS

These instructions shall form part of the Offer Document to be submitted by the bidders to Canara Bank hereinafter termed as “Bank”. The offer is under "Two Bid" system/ concept – the. "Technical Bid" and the "Price Bid"- which shall be submitted in separate envelopes as detailed elsewhere in this document.

  1. The bid Document consists of the following:
  1. Technical Bid:(to be in the first envelope fully sealed)

Notice Inviting bids,

The Instructions to Bidders,

Bid offer,

General Terms and Conditions,

Schedule A: Bank’s Requirements

Schedule B: Information about the Bidder

Schedule C: Technical details & Specifications.

  1. Price Bid: (second envelope properly sealed): Only the priced bid with rates and amount filled shall be in this bid.

The bidder has to submit all the documents duly filled and signed along with other additional information, drawings etc as detailed in the technical bid. Offers submitted not in accordance with these terms and conditions are liable to be rejected.

  1. Qualification of Bidders: The bidders shall have proper title to the property/authority to put through the sale transaction and shall produce Documentary evidence to establish their ownership/authority along with the Technical Bid.
  1. Submission of Offers:
  1. TECHNICAL BID: The completed Technical Bid along with all the documents, including EMD of Rs.1,00,000/- and document cost of Rs.1000/-(not required if already paid) in the form of DD favoring Canara Bank, payable atHYDERABAD, shall be put into an envelope (1st envelope) super scribed "TECHNICAL BID - OUTRIGHT PURCHASE OF COMMERCIAL PREMISES FOR HOUSING CIRCLE OFFICE HYDERABAD,TO CANARA BANK, CIRCLE OFFICE, HYDERABAD" In this envelope all details shall be furnished.
  1. PRICE BID: The Price Bid shall be placed separately in another envelope, sealed and super scribed "PRICE BID - OUTRIGHT PURCHASE OF COMMERCIAL PREMISES FOR HOUSING CIRCLE OFFICE HYDERABAD, TO CANARA BANK, CIRCLE OFFICE HYDERABAD“. In this envelope ONLY PRICE BID TO BE ENCLOSED and no other details/EMD etc shall be enclosed.

The two envelopes containing the Technical Bid and the Price Bid shall be placed in a 3rd larger envelope duly superscribed "OFFER FOR OUTRIGHT PURCHASE OF COMMERCIAL PREMISES FOR HOUSING CIRCLE OFFICE HYDERABAD TO CANARA BANK, CIRCLE OFFICE, HYDERABAD".

The name of the bidder should be mentioned at the bottom left hand corner of all envelopes. All envelopes should be addressed to P & E SECTION, CANARA BANK, CIRCLE OFFICE, HYDERABADand submitted so as to reach the bank on or before the specified date and time.

  1. The Technical Bids will be opened on 03/06/2017 at 3 PMat above address of our Circle Office, in the presence of available bidders or their authorized representatives who may choose to be present at the time of opening. After scrutiny and assessment of the Technical Bids including eligibility criteria and inspection of the properties, Price Bids of short-listed eligible bidders will be opened with prior intimation to the shortlisted bidders.
  1. All items in the offer document must be duly filled in and no column should be left blank. NIL or NOT APPLICABLEshould be written where there is nothing to report. The authorized signatory of bidder should sign all the pages of the offer documents and additional documents, if any, enclosed. The Bank reserves its right to reject the incomplete offers or in cases where information submitted is found incorrect.
  1. In case the space in the offer document is found insufficient, the bidder may use separate sheets to provide full information.
  1. Each offer must be accompanied with an Earnest Money of Rs 1.00 lakhs in the form of a Demand Draft/Pay Order in favour of “Canara Bank” payable at Hyderabad. Offers without Earnest Money Deposit will not be accepted. The EMD shall be refundable without interest as stated in the General Terms and Conditions.
  1. The offers should remain valid for acceptance for a period of 120 days from the date of opening of technical bidsand shall be treated as unaccepted by the Bank, if no acceptance or rejection is communicated to the Bidder with in this period. During the validity period of the offer the bidder should not withdraw/modify the offer in any way. If the bidder withdraws his offer or modifies it during this period, or violates the tender terms, the EMD shall be forfeited. In the event of bidder withdrawing or modifying the offer or failure to furnish such other documents/clarifications/information as may be called for by the Bank during its validity period or in the event of bidder’s failure to sign the Sale Agreement within the period specified by the Bank or bidder’s failure to comply with any of the instructions contained in the bid document, the Bank shall, without prejudice to any other right or remedy, be at liberty to forfeit the aforesaid Earnest Money absolutely.
  1. Priority will be accorded to the property to be disposed of by the public sector Banks/ undertakings or Govt Depts., provided Bank’s requirements and rates thereof are in consonance with extant rules of the Bank.
  1. Offers from Brokers will not be entertained. Canvassing in any form will be considered as violation and the tender will be disqualified.
  1. No brokerage will be paid in any form in connection with this purchase.
  1. Property offered should satisfy the Bank’s minimum requirements specified in Schedule A: “Bank’s requirements”.
  1. Bank willgive preference to purchase commercial premises / spacein exclusive building/exclusive floor of a commercial complex/ in exclusive free hold land. Premises under construction (preferably exclusive or semi-exclusive) & which can be completed within 3 months may also be considered.Offers from reputed developers may be preferred.Owners of existing premises suiting the above requirements as specified in Schedule A “Bank’s requirements” and not more than 15 years old may also be considered.Offers with covered/stilt parking will be preferred. In the absence of the offers having above type of properties, Bank reserves its discretion/ right to accept and/or to proceed further.
  1. The property offered should be non-encumbered and should have clear and marketable title. Adequate documentary evidence to this effect should be furnished along with the Technical Bid. All the legal documents required by the Bank for verification of the title clearance of the property should be submitted. The title certificate issued by Bank's Solicitor / Advocate shall only be considered.
  1. Copies of building plans approved by Municipal authorities/competent authority should be submitted along with the Technical Bid. Particulars of TDR used, if any, the eligible FSI and FSI used, etc., are to be furnished in the respective column along with the requisite certificates issued by the competent authorities.
  1. Premises constructed strictly according to the sanction plan accorded by the concerned Municipal/Local authorities shall only be considered. Offers of extended constructions / construction in deviation to sanctioned plans that are not properly regularized shall not be considered.
  1. The vendors at their own cost shall obtain income Tax and other statutory clearances as and when required.
  1. The following documents should be enclosedwith the offers:
  2. Documentary evidence to establish the bidder’s qualifications.
  3. A copy of Title deeds.
  4. A copy of sanctioned building plan including site plan and layout.
  5. Commencement Certificate from competent authority.
  6. Certified copy of the completion / occupation certificate in case the same is already obtained.
  7. Structural Stability Certificate from licensed structural engineer of Municipal Corporation / Local authority who has designed the building.
  8. No Objection Certificate from the fire control authorities, as applicable.
  9. Report of the Solicitor / Advocate for marketability of titles:
  10. Copy of registered Memorandum between Developers and the landowners in case the land does not belong to the Developer.
  11. Copy of Registered Power of Attorney given to the Developer and such other related documents.
  12. Details of deviations to the sanctioned plan in case of building under construction and how they were regularized.
  13. Details of institutional/corporate buyers in the commercial complex, if any.
  14. Name and details of the Architect, Structural Consultants, Project Management Consultant, Service Consultants, Contractors to the project shall be furnished.
  1. Bidders may submit separate offers for different sites/locations. However, for each such offer, separate Schedule C should be submitted. In such cases, the Technical Bid should contain one set of complete bid document with separate Schedules C for each site/location. Only one Schedule B is required for each bidder. The Document cost and EMD are to be paid only once. The price bids of all offers of a single bidder may be submitted in one envelope.
  1. The bidder shall disclose at the technical bid stage itself the names of any close relatives working with the Canara Bank.
  1. OPENING & EVALUATION OF THE OFFERS RECEIVED

All the offers received will be screened and shortlisted by the in-house Committee of the bank based on the requirements specified and the details submitted by the bidder, if required by carrying out inspection of the offered sites. All such shortlisted offers will be further inspected by the Committee of the Bank.

The offers meeting the eligibility criteria will be shortlisted for opening of the price bids. With a view to bring all the eligible offers on common platform / payment terms etc, if required, the Bank at its discretion can call further price bids from all such shortlisted bidders.

The decision of the Bank in selection of the Bidder shall be final and binding on the participating applicants.

The successful bidder shall arrange for originals of all the necessary documents stipulated in Para 19 above before entering into sale agreement.

Bank reserves the right to accept or reject any or all the bids any time or at any stageor to split the total requirement and purchase from different bidders without assigning any reason whatsoever.

  1. The decision of the Bank shall be final, conclusive and binding on all the tenderers concerned and upon all questions relating to all matters/conditions/ instructions/clauses and their interpretations.

General Manager/DGM

Signature of the Bidder

BID - O F F E R

We have read and examined and understood the Notice Inviting bid, Instructions to bidders, General Conditions of Contract, and all other documents in the bid document for “OUTRIGHT PURCHASE OF COMMERCIAL PREMISES FOR HOUSING CIRCLE OFFICEHYDERABADTO CANARA BANK, CIRCLE OFFICE, HYDERABAD”.

We hereby submit our offer in the prescribed form including all schedules in accordance in all respects with the bid document.

We agree to keep the bid offeropen for 120 days from the due date of opening of Technical Bids thereof and not to make any modifications in its terms and conditions. A sum of Rs.1,00,000 (Rupees one lakh only) is hereby forwarded as Earnest Money in the form of Demand Draft/Pay orderas prescribed.

In the event of our withdrawing or modifying the offer or failure to furnish such other documents/clarifications/information as may be called for by the Bank during its validity period or in the event of our failure to sign the Sale Agreement within the period specified by the Bank or our failure to comply with any of the instructions contained in the bid document, we agree that the Bank shall, without prejudice to any other right or remedy, be at liberty to forfeit the said Earnest Money absolutely.

We hereby declare that we treat the bid documents, drawings and other records connected with the work as secret/confidential documents and shall not communicate information/derived there from to any persons other than a person to whom We are authorized to communicate the same or use the information in any manner prejudicial to the safety of the State / the Bank.

We fully understand and agree that you are not bound to accept our or any bid and that you are free to cancel the bid process any time or at any stagewithout assigning any reason whatsoever.

Shri. ______, authorized representative of the Company, is the person authorized to negotiate commercial, technical terms & conditions &sign on behalf of the firm any Agreement, Bills & receipts for this offer.

We agree that until a formal agreement on stamp paper is prepared and signed, this bid with your written acceptance thereof shall constitute a binding contract between us.

Dated the: ......

Signature of Bidder:

Name & address :

Including Pin Code and

Telephone No

Signature, name and address of Witness (1):

Witness (2) :

A C C E P T A N C E

The above bid (as modified as provided in the letters mentioned hereunder) is accepted by me for and on behalf of Canara Bank for a sum of `______

(Rupees______only]

The letters referred to below shall also form part of this contract agreement:

a)

b)

c)

Dated this ______day of ______20 .

For & on behalf of Canara Bank

Signature: ______

Designation:______

GENERAL TERMS & CONDITIONS

  1. Interpretation: In construing these conditions, the specifications, the schedules, price bid, Technical bid and Agreement, the following words shall have the meaning herein assigned to them except where the subject or context otherwise requires:

1.1.Canara Bank or The Bank or Bank: The term shall denote Canara Bank with its Head Office at 112, J.C.Road, Bangalore having its local administrative office (Circle Office) at Hyderabad duly represented by the General Manager or Deputy General manager or any authorised representatives on its behalf.

1.2.Bidder or Vendor or Contractor: The term shall mean ______(Name & address of the vendor) and their heirs, legal representatives, assigns and successors.

1.3.Work: This term shall mean the work covered by this contract i.e construction and sale of premises as detailed in the bid including all connected works necessary to complete the contract in all respects.

1.4.Specifications: This term shall mean the Technical Specifications attached to the bid documents, or submitted by the bidder with his bid or subsequently and accepted by the Bank, including modifications if any and made part of the agreement to sale, for the work.

1.5.“Act of Insolvency” shall mean any act as such as defined by the Presidency Towns Insolvency Act or in provincial Insolvency Act or any amending statutes.

1.6.“Price Bid” shall mean the price bid submitted by the bidder with the quoted rates of the bidder.

  1. Submission of offers: The entire set of offerdocument should be submitted completed in all respects and signed at relevant places together with initials on all other pages. No modifications, writing (except where provided for) or corrections can be made in the bid papers by the bidder. The bid shall be submitted in the manner specified in the Instructions to Bidders. The bidder shall note that the bid shall remain open for consideration for the period mentioned elsewhere in the bid document.
  1. Scope: This offer is for handing over vacant possession of the ready built commercial premises as committed in the offer document by the bidder and accepted by the Bank with all services and amenities and appurtenant land including getting all sanctions and approvals from appropriate authorities and local bodies and including registration of documents, transferring the title with Completion/Occupancy Certificate from the local statutory authorities and satisfactory completion of the Defect Liability Period.
  1. Conveyance Deed/Sale Agreement: The successful bidder whose offer is accepted should executethe conveyance deed simultaneously withthe handing over of possession of the property complete in all respects within the time frameinformed by the Bank. In case the premises is not ready for possession on account of being under construction/ other reasons the bidder shall sign a Sale Agreement with the Bank in mutually acceptable formats within 2 weeks of acceptance of the offer.
  2. Permits & Licenses: All sanctions, permits, licenses required for completing the work shall be arranged by the bidder himself at his own cost.
  1. Taxes, Cess, Duties and other charges: The quoted rate must include all duties, royalties, cess, service tax, sales tax, VAT or any other taxes or local charges if applicable butexcluding registration and stamp duty charges. The bidder shall agree and undertake to pay all taxes, cess and other public charges payable to statutory and other bodies pertaining to the property up to the date of handing over possession. The bidder shall indemnify the Bank against such liabilities and shall be responsible for any claims and liabilities.
  1. Registration, Stamp duty charges:The Bank shall pay for all stamp duty, registration fees and such other expenses incidental thereto for registration of the property in the name of the Bank.
  1. Escalation: The rate quoted shall be firm throughout the tenure of the contract and will not be subject to any fluctuation due to increase in cost of materials, labour, sales tax, Octroi etc.
  1. Government & Local Rules: The bidder shall conform to the provisions of all the local laws and Acts relating to the work and to the Regulations etc. of the Government and Local Authorities. The cost, if any, shall be deemed to have been included in the quoted rates, taking into account all liabilities for licenses, fees etc. that are payable in this regard and shall indemnify Canara Bank against such liabilities and shall be responsible for all actions arising from such claims or liabilities.
  1. Earnest Money: The bidder will have to deposit earnest money to the extent and in the form detailed in the Instructions to the bidder. The earnest money will not bear any interest. After opening & scrutiny of technical bids, the earnest money of bidders who are not shortlisted for further consideration will be refunded. The EMD of shortlisted bidders will be kept till finalization of proposal. In the case of the successful bidder to whom the contract is awarded, the earnest money will be retained as part security deposit till the contract is performed in all respects. Bank may accept Bank guarantee of equivalent amount 0(as per format given in Annexure I) in lieu of such security deposit. The Earnest Money is liable to be forfeited in the circumstances indicated in the general Instructions to bidders.
  1. Notice inviting objections: It is the policy of the Bank to issue public notice in the leading news papers inviting claims/objections from the public, if any, before entering into the sale agreement / conveyance deed / MOU for the offered property. The bidder should not have any objection for this.
  1. Inspection of the property: The short listed properties based on the documents submitted, will be visited by Bank Officials/empanelled valuers, Architect for assessing the valuation and to verify the quality of construction, materials used, etc. The bidder should make necessary arrangements and provide the requisite information/ documentary proof to them for which no payment will be made.
  1. Payment Terms: Unless otherwise specified in the Sale Agreement or otherwise agreed to, normally, the Bank will make no advance payment and payment will be made at the time of registration of the conveyance deed and handing over vacant possession. 3% of the purchase consideration (or as finalised & specified in the Sale Agreement), will be withheld at the time of making payment, towards Security Deposit/retention money for a period of 12 months (defects liability period). The withheld retention amount will be released after satisfactory completion of defect liability period of 12 months counted from the date of handing over possession or date of registration whichever is later.

The payment will be based on the Built-up-area as defined in this document elsewherebut areas to be transferred to the Bank shall be as detailed in Clause 14 below. No separate payment will be made for the items/areas/ amenities, which are not included in the Built-up-area. The cost of such items/ areas/services/ amenities, which are not specifically included, is deemed to be included in the rates quoted in the price bid unless a specific rate has been quoted and accepted. The rates should be quoted accordingly.