Pupil Change Procedures for Discharging Student in CAP

Procedures for discharging Students in CAP

Discharges: Students that need to be discharged in CAP

a) Browse the student in ATS

o Check the status to confirm the discharge

o Note the discharged date and reason code

Status A is an active student

Status D is a discharged student

b) Browse the student in the CAP (F1, F2, F3 and RI (related services) screens

o  Check the student’s status and current school. The Detail Placement screen (F2) will display discharge information if the student is discharged in CAP

If the student needs to be discharged in CAP use the CAP Student Menu Pupil Change Screen (PC) to enter the discharged information. Before discharging the student make sure the student is discharged in ATS.

If the student has an open referral in CAP, you will need to case close the referral before you can discharge the student, Please note you must consult with the Psych. Supervisor to determine if the case should be closed in CAP. If you are going to do a Case Closing, the supervisor must submit a completed Case Closing CAP Form. Note: Some ATS discharges are not applicable for a special education student and should not be entered in CAP. For example, students discharged in ATS with a reason code 06 or 08 (Discharge to Private/Parochial school) cannot be entered in CAP. Refer these cases to the supervisors.

Browse the ATS SBIO screen for discharge information.

To discharge a student in CAP, follow the procedures below:

In the CAP Student Data Menu: SD

Selection: PC Pupil Change

Enter Batch Information

Enter Selection: enter D

Enter a DOC ID: 01

Press the Right Ctrl Key

Enter the discharge information: See sample below

DOB: 01 03 98

DISCH BY : S ( for supervisor)

DISCH DT: the discharge date

DISCH CONFIRMED: Y ( for Yes)

SUPV OR PROV COMPL DT: the discharge date

PLACEMENT OFFR COMPL DT : the discharge date

DOC ID:

Press the Right Crtl Key