Makeup Crew Responsibilities

Design/Gather

  • Test actors for make-up
  • Collect make-up money
  • Order make-up
  • Give actors list of supplies they must bring
  • Make list of supplies department must provide
  • Talk to director & actors about the characters
  • Research makeup techniques
  • Train all crew members and actors in necessary makeup techniques
  • Research time period of play for hair and makup
  • Design make-up and hairstyles for each actor
  • Confirm with director if design is accurate and reflects concept of play
  • Arrange for rented wigs from rental agency
  • Pick up rented wigs from renta; agency
  • If using department wigs, find someone to style wigs
  • Take digital pictures of each actor
  • Read play
  • Make list of requirements for actor
  • Schedule actors for testing and trail makeup
  • Assign certain characters to each crew head
  • Introduce actors to make-up crew
  • Have designs done at least two weeks in advance!

Both

  • If facial hair is needed, arrange a time with actor(s) to create beards/mustaches
  • Learn appropriate application techniques

Running Crew

  • Attend All performances and dress rehearsals
  • Help actors who needs help with make-up and hair (keep true to the designs)

When done with your work help out others

Publicity Crew Responsibilities

Inventory supplies

Purchase needed Supplies (as soon as possible)

Create a schedule for each publicity event/task and set deadline when they should be accomplished. (This should be the first thing you should do so that there is no confusion or procrastination)

Put up posters/fliers on campus (2 weeks before show begins; when House starts selling tickets)

Send posters/fliers to junior high schools (with cover letter) (get graphic design to make flier A.S.A.P; send or mail to school at least 2 weeks in advance)

Send posters/fliers to elementary schools (when appropriate) (with cover letter) (get graphic design to make flier A.S.A.P; send or mail to school at least 2 weeks in advance)

Send poster/s fliers to other high schools (with cover letter) (get graphic design to make flier A.S.A.P; send or mail to school at least 2 weeks in advance)

Send posters/fliers to alumni (with cover letter) (get graphic design to make flier A.S.A.P; send or mail to school at least 2 weeks in advance)

Paint flats (within the first 3 weeks of rehearsal)

Put up flats (at least 2 weeks before)

Letters to teachers (write our letters within 3 weeks of rehearsal starting; handout/send at least 2 weeks prior to opening night)

Informing them about the play and what it is about

Asking them to offer extra credit

Letter to board members (write out letters within 3 weeks of rehearsal starting; handout/ send at least 2 weeks prior to opening night)

Informing them about the play and what it is about

Inviting them to attend

Cable access channel – see Christine Gonzales (principal’s secretary) (A.S.A.P)

Write press releases (within 4 weeks before show starts)

Send press releases to TV, newspaper and radio (within 4 weeks before show starts)

Get photographer from the paper to take picture of rehearsal (within 3 weeks of show)

Create study guide for show (2 weeks before show starts)

Distribute study guide to relevant teachers (within 2 weeks of show; send with letters to teachers)

Hand out show stickers (2 weeks before show starts)

Bulletin announcements (3 weeks before show starts)

Solicit advertisers for each play (3 weeks before show starts)

Create and execute original publicity events specific to the play on campus the week before the play opens (3 weeks before opening night – have ideas done; show Mrs. DeLion 2 weeks before)

Paint hideout window (if cannot do; make posters about show and ticket sales)

Order T-shirt (5 weeks before – make sketch; 4 weeks-get order forms out and collect money; 3 weeks prior – order t-shirts; make sure they come in at least a week before opening night)

Make stickers (3 weeks before)

Trivia Questions (3 weeks before)

Send posters to churches & retirement homes (send at the same time as other fliers; 2 weeks before opening night)

Security Crew Responsibilities

Protect all Cast and Crew members

Guard all props, set pieces, drama equipment, and drama affiliated objects.

Protect and maintain well being of audience

Watch the cash box

Guard refreshment room. Neither cast nor crews are allowed in that area

Keep audience from entering cast changing room

Keep audience away from set and prop pieces

Help audience when needed.

Protect the rooms from being used

Must keep a careful watch over your designated area, not allowing anyone to disturb or touch anything. Any damages or stolen goods will have major consequences to whomever was assigned to that area.

Must be aware of any injuries and also any types of emergencies (which you must take care of) including audience members in wheelchairs.

Respect is key to the job and you must trust your crew head and Mrs. DeLion. Never doubt any of them.

Punishments will be given according to the severity of the incident

Common sense: if you make a mistake or something goes wrong, report immediately to your crew head or Mrs. DeLion.

Think before you act

Production Assistant Responsibilities

Compose crew phone list

Update crew list as people are dropped or added

Make sure all crew information is correct

All crew (crew head, designers, and members) receives a schedule

Compose list of deadlines

Assess deadlines validity

Schedule for Production meetings

Plan agenda for Production Meetings

Run production meetings

Communicate with crew, stage managers, and Director

Make sure crew is on task and Is meeting deadlines

  • Deadlines can be changed within reason
  • If crew heads aren’t on task it is the Production Assistant’s responsibility to solve the problem

Make sure crews are communicating with each other for effective teamwork

Be able to assist crew designer in obtaining items necessary for the production

Attend Tech. Rehearsals and Dress Rehearsals

House Crew Responsibilities

Before Performance

  • TRAIN CREW. This includes teaching them the following:
  • Setting up the house
  • Setting up refreshments
  • Ticket sales (appropriate personnel)
  • Taking tickets
  • Handling ticket problems
  • Distributing programs
  • Showing people to their seats
  • Watching the audience
  • Handling problems in house
  • Seating latecomers
  • Intermission duties in the house
  • Selling refreshments
  • Selling/delivering backstage grams
  • Dealing with cast
  • Timing intermission
  • Stamping tickets after the show
  • Clean up
  • Everything on Performance Nights list
  • Order tickets
  • Fill out paperwork to request custodial supplies/ help to set up house (musical only)
  • Show DeLion list of presale ticket days and who’s selling. Keep number of people to a minimum
  • Inventory refreshment supplies
  • Buy needed supplies
  • Construct refreshment list and give to each cast and crewmember.
  • Sell presale tickets at lunch starting one and a half weeks prior to first performance
  • Pick reliable people to sell pre-sale tickets
  • Have crew wear black/white outfit to approve before first performance
  • Ask Social Studies Department Chair and I.B Coordinators to use A-3 and A-4 office spaces (For musicians – Get permission to use faculty lounge.)
  • Train specific crew for selling tickets
  • Check change in the cash box every performance night
  • Check the number of seats
  • Design and print backstage grams

Performance Nights

  • Set up and clean house before each performance
  • Have everyone help out. Specify what each person needs to do to prepare the house for each performance night.
  • Sweep/mop floors
  • Sweep seat area
  • Clean walls and front of stage
  • Clean chair backs and table arms
  • Store computers and desks
  • Set up extra chairs
  • Label all chairs
  • Take down extra items from walls
  • Unplug department phone and make sure school phone has no blinking message light.
  • Straighten chairs
  • Set up and clean A-1 for refreshments. (Faculty lounge for musical)
  • Set up cooler of water and cups backstage for actors. (Cold Water is always nice)
  • Collect money or refreshments from cast and crew for intermission – collect a week before performance and make a punishment if money is not turned in.
  • Sell tickets at door (money)
  • Take tickets and welcome guests

Hand out programs

  • Watch stage so no unauthorized people enter
  • Help audience find their seats
  • Seat latecomers at appropriate times during play
  • Handle seating problems
  • Watch audience during performance.
  • No talking
  • No food/drink
  • No flash photography
  • No beepers/ cell phones
  • Inform audience of refreshments and restrooms during intermission (making signs is a good idea). – if there is no intermission, inform the audience before the show begins.
  • Time intermission (call audience back in to house after 10 minutes)
  • Sell backstage grams (appealing to sell better)
  • Deliver backstage grams
  • Clean house after performance

After Performance – attend strike

Lighting Crew Responsibilities

Design

Make list of supplies department must provide

Buy supplies department must provide

Read the play- must be the first thing to do before even starting the work

Make a list of requirements from the play

Talk to director about concept

Research lighting techniques

Research time period of play for lighting

Design lighting for each scene

Confirm with director if design is accurate and reflects concept of play before hanging begins

Meet with the director several times with updates and changes

Get inventory of lights before designing – very important, give 2-3 workdays

Hang & Focus Crew

Arrange for rental of lights and equipment if necessary

Pick up rented lights and equipment from rental agency

If using department lights and equipment, clean equipment

Buy new batteries for the flashlights - $.99 store

Purchase needed lights and equipment

Hang and focus lights according to the design – give about 3 workdays to do

All Crews

Learn to run all lighting equipment

Learn the names of all lighting equipment

Train all crew members in necessary lighting techniques

Inventory lights and equipment before designing

  • Test all instruments
  • Fix broken instruments

Make a list of all lighting effects needed, an the act and scene of each effect

After the run

  • Return borrowed lights and equipment
  • Return rented lights and equipment
  • Department lights and equipment must be tagged and returned to proper place

Running Crew

Attended all performances technical, and dress rehearsals

Check lighting equipment at the beginning of each rehearsal and atl cal times on performance nights

  • Once equipment is checked, do not turn off until the end of rehearsal or performance

During tech rehearsals, write down cues and practice executing them. Keep accurate and up to date cue sheets

During dress rehearsals, perform all cues as though it were an actual performance

During dress rehearsals, behave as though it were and actual performance

During dress rehearsals and performance, wear all black

Talk to stage manager, designer and store safely

Program cues into lights board and save on disk

Disk must be put away after every rehearsal and performance in a safe place

Check lights and gels before each show to be sure everything is working

Costume Crew Responsibilities

Design / Gather

Learn appropriate measurement techniques (teach this by the first workday)

Measure actors (as soon as rehearsals start)

Collect performance fee (if required for play)

Give actors list of supplies they must bring

Make list of supplies department must provide

Buy supplies department must provide

Read the play (immediately)

Make a list of requirements from the play (3 weeks before first dress rehearsal)

Talk to director & actors about characters (after several rehearsals)

Research costume techniques (immediately)

Train all crew members in necessary costume techniques (by second workday)

Research time period of play for costumes and accessories (immediately)

Design costumes and accessories for each actor (1 month after first rehearsals)

Confirm with director if design is accurate and reflects concept of play

Arrange for rental of costumes and accessories if necessary (1 week before first dress)

Pick up rented costumes and accessories from rental agency

If using department costumes and accessories, alter costumes (before first dress)

Purchase needed costume pieces and accessories (2 weeks before dress rehearsal)

Schedule actors for costume fittings

Both

  • Inventory sewing kit and buy needed supplies
  • Make a list of each actor, all costumes and accessories he/she wears, the act and scene of each costume, any quick changes the actor(s) have (Before first dress)
  • repair costumes as needed
  • After the run
  • Return borrowed costumes and accessories
  • Return rented costumes and accessories
  • Wash and/or dry clean department costumes
  • Clean costume room
  • Department costumes must be tagged and returned to proper place

Running Crew

  • Attended All performances and dress rehearsals
  • Help actors who needs help with quick changes
  • When done with your work help out other people
  • Inventory costume pieces at the beginning of each rehearsal
  • During dress rehearsals, sit in house and check for problems
  • take notes from director
  • talk to cast after dress about problems
  • wash costumes if needed
  • Check actors for powder when they are checking out costumes
  • Check out each costume piece with the actor
  • At end of play, Check in each costume piece with the actor
  • Check costumes for damage
  • Make sure all costumes are neatly and correctly put away

Set Crew Responsibilities

Set Design

Learn appropriate set design and drafting techniques

Read the play

Make a list of requirements from the play

Talk to director about concept for the play

Research furniture making and decorating techniques

Train all crew members in necessary furniture making, painting, and interior decorating techniques

Research time period of play for architecture, furniture, and interior decorating

Design architecture, furniture, and interior/exterior for each scene

Confirm with director if design is accurate and reflects concept of the play

Arrange for rental of furniture and set dressings

Pick up rented furniture and set dressings from rental agency

Purchase needed furniture and set dressings

Check weekly with stage manager for changes in furniture and set dressings made at rehearsal

Things that are required help from other departments (i.e. art) – get those done as soon as possible

Before the first meeting, have 5-10 preliminary set sketches

Have meeting with Mrs. DeLion at least once every two weeks if not more.

All design should best be done at latest 3 weeks before opening night so that you’ll have a decent amount of time to focus on building.

Delegate work to crew ASAP

Maintain good communication with crew head and teachers

Set Construction

Make list of supplies department must provide

Buy supplies department must provide

Build the set

  • Construct
  • Paint/decorate
  • Maintain

If using department furniture and set dressings, clean and, if necessary alter.

All Crews

Give actors list of set pieces needed to see if they can bring them

Make a list of each set piece and dressing, diagram where they go on the set, the act(s) and scene(s) each is used in, and how it gets on and off stage

Repair set pieces as needed

Clean set pieces if needed

After the run

  • Return borrowed set pieces
  • Return rented set pieces
  • Clean department set pieces
  • Department set pieces must be tagged and returned to proper place

Stage Running Crew

Attend ALL performances, technical and dress rehearsals

Before first tech rehearsal, have all set elements ready to go

Inventory set pieces at the beginning of each rehearsal

During first few rehearsals, work out with crew and actors how each set piece gets on and off stage

During last few tech rehearsals, sit in house and check for problems:

  • Take notes from director
  • Talk to cast after dress about problems

Make a list of each set changes, all set pieces, which way each goes on and off, and who is responsible for moving it.

Inventory set pieces at the beginning of each rehearsal – check for problems.

During dress rehearsals, sit in house and check for problems: