PTO Meeting Minutes
Thursday, October 9th, 2014
Meeting started at 7:15pm
I. Prayer by Carol Sholer
II. Announcements/Reports
a. Principal’s Report (Mrs. Huleis)
· Walktober went well with over 100 students who participated. Next year they will ask for more parental involvement to hand out bracelets.
· Earthquake “shakeout” awareness is coming.
· The new renovations have given the school an opportunity to clean-out old cabinets and storage and reorganize. Ms. Urrutia is in charge.
· Lockdown drill coming.
· October 31st will be half day dismiss 11:30am. Teachers will be doing staff development; Guardian Angels will treat staff to lunch.
· Nov. 6 & 7th Teacher/parent conference.
· Thanksgiving we will be off the entire week plan vacations then.
· Rumors are true… the school is researching having an 7th Grade in 2015, and 8th Grade in 2016. Mrs. Huleis is meeting will different schools and compiling date.
· Construction Company appreciates our patience during renovations. They will construct a new walkway soon so families will have access from Brand again.
b. School Board/Construction Update:
Project Manager from Illig (Marty) came to speak with 4 other project managers in charge of different stages of the project. Renovation talk began in October 2012. This week has been slow do to mostly cleaning out the sanctuary. There are 2 phases: (1) remodel, (2) elevator outdoor eating area. Since the building was originally constructed in the 50’s there will be a lot of changes to original materials used, as well as abatement. Safety is first! Rich (Safety), Tom with (H2) does sampling of environmental and can stop the project at any time if they find any impacts to safety, of not only the students, and families, but also to the employees working on the renovations. Tommy is in charge of all demo. Troy the super will be here every day and is available for any questions brought up by the parents. Demolition will start next week.
During the abatement, Tony’s guys will be suited up for their own protection since they are working in a confined area. We understand parents will be concerned during this time, but we want to assure everyone that all hazardous materials are being contained. The two areas with asbestos are the roof and the floor. They will use sprayers and other measures to minimize dust. They are thinking to demo the roof during Thanksgiving since the school will be closed. During demolition of the roof, they will continually test the playground area and monitor air quality the entire time so that the air is 100% safe. Tony will shut them down at any time the air sample is not acceptable. OSHA will oversee the safety of the work. HUD will oversee the safety of the kids.
This company has experience with Chandler, St. Anthony’s, et others.
FAQ’s to be sent out to parents soon will contact information for all future questions.
c. Teacher’s Representative Report (Mrs. Perry)
Children will be able to watch planned phases the renovation process, to encourage them to learn. They will have hardhats for the kids. Teachers would like to use this as a teachable moment. Library is full of books from Bookfair. Prize boxes are full due to teacher’s grants. They are thrilled with the lunches “Guardian Angels” the feel lifted up and bless to have this PTO.
d. School Pastor Report (Pastor Sarah)
Updates Troy will provide a 3 week plan at a time, and they will give parents highlights through the monthly newsletter that Marcea sends out. Carol will be the point person for the FAQ’s.
e. Treasurer’s Report (Magda Zarifian)
We will have results of the fundraiser soon. We feel we’ve met our budget goal, but not our publicized goal. No other costs at this time.
f. Classroom Representatives
i. 6th Grade Fundraising ideas coming up: Restaurant night, Ice cream, Chocolate.
III. Old Business
a. Salem Social Potluck, Uniform Swap, Ralphs Sign-ups went well. Recommend hiring a few TA’s on the playground to monitor students next time.
b. As requested from the church, the PTO has cleared out 1 of their 2 cabinets to be used by the church during renovations.
c. PTO Fall Fundraiser
i. There was mostly positive feedback during this event. Overall, families and students have enjoyed using this company. Results are TBD
IV. New Business
a. PTO is planning a Halloween Treat Friday, Oct. 31st during 1st recess.
b. Thanksgiving Feast (Friday, November 21st)
i. Cynthia Durand will chair with help from Lily, Steve and Kurt Padget.
c. Christmas Pizza Party (Friday, December 19th)
i. No chair yet.
d. Talent Show
i. Vicky Emami is chair of the event
ii. Will start planning/sign-ups/meeting soon
iii. Stage will most likely not be available. Options: Build another stage in the gym or hold at another venue.
V. Next Parent Council Mtg. - Friday, November 14th @ 8:45am (Youth Room)
Meeting adjourned 8:15pm